Palm_Harbor_U_9511_Sign_In_Sheets.pdf

The document is a sign-in sheet for a pre-bid conference for the Pinellas County School District's Chiller Replacement project at Palm Harbor University High School. The mandatory pre-bid conference was held on May 24, 2024, at 11:00 am, with Bid #25-CR-052, relating to a comprehensive chiller system replacement. The project involves demolishing existing water-cooled and air-cooled chillers, pumps, cooling tower fill, expansion tanks, and air separators, and replacing them with three new water-cooled chillers, one air-cooled chiller, seven new pumps, three expansion tanks, two air separators, and a refrigerant detection system. The contract is an all-or-none bid with a 150-day completion timeline, and electronic bids are due by 3:00 pm on May 23, 2025, through the District's OpenGov Procurement portal.

The estimated contract value is approximately $750,000, excluding potential renewal options. Bidders must be licensed Florida Mechanical Contractors with five years of continuous business experience and must have completed at least five similar chiller replacement projects within the past five years. The solicitation requires comprehensive insurance documentation with specific coverage limits and mandates that insurance companies maintain a Best's Financial Strength Rating of "A-V" or better. The project includes a $25,000 contingency for unforeseen circumstances and emphasizes minimizing disruptions to school operations. The new chiller system will use variable speed screw chillers with R-513A refrigerant, focusing on energy efficiency, system reliability, and providing redundant cooling capacity for the school's infrastructure.