Attachment_9_Site_visit_notes.pdf

P17PS01771, Adaptive Renovation of Building 728 Fort Vancouver NHS Attachment 9: Site visit notes provided with Amendment #1

The site visit occurred on October 11, 2017, and was attended by representatives of the following firms: Viridian Window, Versatile Wood Products, Chosen Wood Window, RJK Construction (prime), Saybr Contractors (prime), Pacific Northwest Environmental, Saxon Enterprises, RJS Construction (prime), Emerald Fire, Burton Construction (prime), DSL Builders (prime), Belfor, Azimuth, Hamer Electric, Legacy Renovation, Glen/Mar Construction (prime), Integrity Structures (prime), Sealaska (prime), Infinite Heating and Cooling, Just Right Heating and Cooling, PDX Installers (prime), PacificTech Construction (prime).

These notes are transmitted with Amendment #1 to the solicitation.

The National Park Service COR convened the group at 1:00 pm and stated:

1. Nothing said today changes the terms, conditions, requirements, or specifications of the solicitation and eventual contract. All changes will be formalized and incorporated by formal written amendment(s) to the RFP and posted at FBO.

2. We will be taking notes of today’s discussion and will provide them by amendment. We will endeavor to find answers to today’s questions within the solicitation documents, but if we are unable to, the official answers will be provided in the amendment.

3. If you have questions after you leave, e-mail them to Sarah Welch as soon as possible, but no later than 1:00 pm on October 16, or eight days prior to the due date if the RFP is extended.

4. Please try to refrain from side conversations during the tour. We’d like everyone to hear the same information.

5. Remember to review the information in Sections L (Instructions to Offerors) and M (Evaluation) before submitting the proposal.

6. Due date is Tuesday October 24, 2017, at 2:00 pm unless extended by amendment.

These questions were posed at the site visit or sent by e-mail:

1: How will the contractors access the crawlspace?

A: Access to the crawlspace is through the crawlspace access door on the exterior wall, southwest corner of the building as shown on Sheet AD2.1, note 4 and Sheet A2.1, note 12.

2: How will contractors access the attic space?

A: Currently, there are two available opening where ceilings have fallen down that can be accessed. As indicated on Sheet AD1.5 in the legend “(E) [Existing] Suspended acoustical ceiling grid, gypsum board ceiling, battens, and insulation above all to be removed”, therefore attic will be wide open for access during construction. There are also two locations in the hallway where Attic Access openings and stairs are to be installed – see Sheet AD1.5, note 3 and A1.5, note 3 – for on-going access after the finished ceiling is installed.

3: Does the hard ceiling board get removed?

A: Yes, see AD1.5, in the legend “…..gypsum ceiling board, battens …..to be removed”.

4: Are there any boards in the attic to crawl on?

A: Unknown. Note - Hard ceiling is to be removed – see AD1.5 – so attic access will be open for some period during construction between joists and from below.

5: What brand of fire alarm is to be installed? Specs call for matching the campus fire alarm system. What system that?

A: Per the Fire Alarm Specification, this will need to be coordinated with the NPS. The campus does not currently have a preferred brand or model. The new system will need to have the capability to be continuously monitored. It also needs to coordinate with the security and card reader systems.

6: Has the building been tested for lead-based paint and asbestos?

A: See Spec Section 01 11 00 - Summary of Work, Section 1.10 Additional reports, Item B – Hazardous Material Surveys Report is available and included as Attachment 6 with the RFP (FBO Solicitation P17PS01771).

7: What happens with mechanical room?

A: The room is remodeled to become Room 120, the new IT room. See Architectural Drawings

8: Has the “separate utility” contract mentioned in these documents gone out to bid yet?

A: No.

10: On Sheet E1.2, note 8, calls for the installation of Plenum rated Cat6 cabling – can we instead use Riser rated PVC which could be cheaper?

A: No – use indicated products in drawings and specs.

11: Does the dock get demolished?

A: No- this is a historic feature to remain – see work on dock to remain in contract documents.

12: In room #116, are there 2 light fixtures or 4?

A. There are two F1 Fixtures.

13. Is the entire fire alarm system to be in conduit, or can the accessible ceiling areas be open cable?

A. Per 28 31 00 – Para B.1.B the system needs to be in conduit.

14: How are hall lights to be controlled?

A. One switch on either side of light run. There are two light runs in the hallway, divided by the middle door. See pages E.01 and E1.1.

15: What lights are controlled by the lighting relay panel?

A. See E1.1. Note 2.

16: Refer to drawing E1.2. There is not a main service disconnect on the outside of the building.

This appears to be a code violations.

A. Correct, the service disconnect to be provided downstream of utility meter and mounted near meter.

17: Where is the locations of the building transformer?

A. See E1.2 – Transformers will be installed across the street, exact location will be determined later.

18: If there is no ground ring/foundation steel should be 2 ground rods driven? Refer to drawing E0.4. There are no ground wells shown. Specs call one out. Is a ground well required?

A. One ground rod is required. No ground well is required.

19: Specs call for a 5/8”x10’ ground rod. Drawing E0.4 calls for a ¾”x10’ ground rod. Which one is required?

A. ¾” x 10’ Ground rod

20: Clarify who pays for any power company fee?

A. Per Specification 01 31 00 Para 1.9 - “The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State and municipal laws, codes, and regulations applicable to the performance of the work.” Per Specification 23 05 01 Para 1.06.B. – “Give necessary notices, obtain permits, and pay taxes, fees and other costs, including utility connections or extensions for the work. File necessary plans, prepare documents and obtain necessary approvals of governmental departments having jurisdiction. Apply for and pay for all utility meters and gauges required. ”

21: What is ceiling in the new I.T. room, room 120?

A. Finish schedule on Sheet A7.2 indicates new gypsum board, painted.

22: Where does the copper and fiber come in the building?

A. This will need to be coordinated with the Tenant and NPS. The requested (2) 2”C from the Telecom room to exterior location is noted on sheet E1.2. Service provider’s responsibility need to be coordinated as well so that there are no double-up for work and labor.

23: Any copper or fiber feeds?

A. Similar to question above. This will need to be coordinated with BIA and NPS. Service provider’s responsibility need to be coordinated as well so that there are no double-up for work and labor.

24: Print E1.2 note 8, cabinet is OFCI yes or no?

A. Cabinet is provided by tenant

25: Note 8 plenum or PVC wire?

A. Plenum rated per specifications.

26: Note 8 states Cat6, 27 15 00 page 4, 2.4, C states 2091 wire, that is Cat 6a, which wire do you want, Cat 6 or Cat 6A?

A. Cat 6.

27: Can you clarify the specs for the wood floor 09 64 29? The wood flooring material is currently specified to match existing. Since there was no wood flooring in this building are we matching another? Can you provide what species and/or plank size of wood is requested?

A. Below the top layers of tiles and mastic, there is a historic fir floor to be restored. Any new material will need to be match to that historic flooring.

28: Please clarify the specs for the carpet tile: Carpet tile Shaw Classic Tile – is this Shaw Classical? Color?

A. Per Spec 09 68 13 Part 2 Para 2.1.A.1 the carpet tile requires is “Classic Tile manufacture by Shaw Contract, or approved equal.” The selected contractor will “submit two carpet tiles illustrating color and pattern design for each carpet color selected” for approval. The color is “selected by the contracting officer from the manufacturer’s full color line.”

29: There are card readers shown on P. 63 of the drawings. There is no specification given for access control in the statement of work, though it is referenced in the door hardware schedule and the fire system sections. Keyed note #3 on page 63 of the drawings says “Provide single gang back box with ¾” conduit from box to accessible ceiling space for system wiring”. Is the system going to be owner-furnished, or installed in future phases?

A. Card readers are shown in the Door Hardware Specification 08 71 00. The card readers need to “coordinate with security and fire alarm systems.”

30: What is the status of the access control system?

A. The reference to Spec Section 28 1300 Access Controls in Section 08 42 29 is a generic reference that should have been removed. Disregard the reference in 08 71 00. Card readers are referenced in Section 08 7100 Door Hardware and located on Sheet E1.3.

31: Does the data cabling have to be in conduit in accessible areas?

A. Yes.

32: Is there any new landscape contouring anticipated as part of this project?

A: No, see Sheet C2.0 and C2.1, no new proposed contouring, intent is to match existing with any new civil work.

33: Spec Section 01 35 91 - is historic preservation treatment plan required for this project?

A: No - Part 1.1A, Delete item 6-Historic preservation treatment plan.

34: May a large business subcontractor team with a small business prime contractor, and if so, will the subcontractor’s experience and past performance be evaluated towards the government’s award decision?

A: This contract includes FAR clause 52.219-14, Limitations on Subcontracting. The small business prime contractor must perform at least 15% of the labor costs of the contract. The subcontractors may be large or small. The evaluation factors listed in Section M of the RFP are those that will be applied in the decision process.

35: How many years back may we submit projects for past performance?

A: Five years.

36: How does the Secretary of the Interior’s Standard for Rehabilitation of Historic Structures apply to our proposal?

A: Technical evaluation factor b) ii states that the proposal will be evaluated on how well it “Demonstrates a thorough understanding of the Secretary of the Interior’s Standard for the Rehabilitation of Historic Structures, how it relates to adaptive reuse, and how it applies to this project.”