P09 - SOW - STATEMENT OF WORK FY 26 JFB carpet cleaning.docx

STATEMENT OF WORK (SOW)

Carpet Cleaning Services – 1st, 10th, 11th, 12th, and 13th Floors

1. Project Overview

This Statement of Work outlines the carpet-cleaning services to be performed across five floors of office space within the designated facility. The contractor shall provide all labor, materials, equipment, and professional services required to complete the work during normal weekend business hours.

2. Areas to Be Serviced

Carpet cleaning will be performed in approximately the following areas:

· 1st Floor: 1,054 sq. ft. (Main entrance and office area)

· 10th Floor: 13,394 sq. ft.

· 11th Floor: 15,292 sq. ft.

· 12th Floor: 14,928 sq. ft.

· 13th Floor: 14,810 sq. ft.

Total approximate area serviced: 59,478 sq. ft.

3. Scope of Work

The contractor will provide comprehensive carpet cleaning and VCT cleaning/waxing services that include:

· Facility Note: Floors have walker ducts throughout the office where electrical and low voltage cabling are ran.

· Pre-inspection of all carpeted areas.

· Use of extraction equipment, agitation machines, and professional-grade cleaning solutions.

· Spot and stain removal using specialized tools and treatments as needed.

· Performing the work in agreed-upon sections to minimize disruption.

· All Carpet Cleaning and VCT Waxing services completed by trained technicians using industry-leading equipment.

Furniture & Equipment Movement As part of the service, the vendor will move the following items as needed to complete carpet cleaning:

· Task chairs

· Waste baskets

· Mobile pedestal filing cabinets (small 2-drawer cabinets with casters located in cubicles/offices)

4. Period of Performance & Schedule

· Period of performance to be completed within 30-days after date of award.

· Schedule: Saturdays and Sundays, 8:00 AM – 5:00 PM All work will be performed during these standard weekend business hours unless otherwise agreed.

5. Contractor Responsibilities

· Provide all necessary labor, materials, equipment, and cleaning products.

· Safely relocate approved furniture items to access carpeted areas.

· Maintain safety, cleanliness, and compliance with facility standards.

· Coordinate with facility management regarding access and sequencing of work.

· Provide a final walkthrough or completion confirmation upon request.

6. Deliverables

· Fully cleaned, refreshed, and revitalized carpets across all designated floors.

· Removal of stains where feasible using industry best practices.

· Service documentation, if required.

7. Site Visit

A site visit for Project: Seattle Carpet Cleaning Site Visit associated with Solicitation No. 36C10D26Q0200 will be held at the following location:

Location:

VARO Seattle – Federal Building 915 Second Avenue Seattle, WA 98174‑1060 Date/Time:

Tuesday, September 15, 2026 at 09:00 AM (PST) Point of Contact (Site Visit):

Rolando Marsh Email: rolando.marsh@va.gov Phone: 206-519-2597 Contracting Officer:

Kimberly Tomasi Email: kimberly.tomasi@va.gov Offerors shall arrive 15 minutes early to allow time for security check‑in at the Federal Building. A valid government‑issued photo ID is required for entry. Upon going through the metal detectors, Offerors are requested to wait in the lobby area downstairs.

Attendance is strongly encouraged but not mandatory. Offerors are responsible for all costs associated with attending the site visit.

Questions asked during the site visit will not be answered verbally. All questions must be submitted in writing, via email to the Contracting Officer (kimberly.tomasi@va.gov). Any clarifications or amendments resulting from the site visit will be issued through a formal written amendment to the solicitation.

8. RECOGNIZED HOLIDAYS

The contractor will not be expected to perform on recognized federal holidays as listed below:

Memorial Day Juneteenth Last Monday in May June 19th

9. INVOICES

A proper invoice must include the following items:

· Name and address of the Contractor.

· Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

· Contract number or other authorization for supplies delivered or services performed (including order number and line-item number).

· Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed.

· Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

· Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

· Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

· Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

· Electronic funds transfer (EFT) banking information