VENDOR QA - 36C10D26Q0200 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

09-17-2026

F36B346-26-0000015

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006

00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington DC 20006 To all Offerors/Bidders

36C10D26Q0200 09-14-2026

X

N/A

1. Amendment 0001 is written to address vendor questions. See attached Vendor Q&A.

2. No other changes to solicitation 36C10D26Q0200.

KIMBERLY M. TOMASI

Contracting Officer

VA-VBA-2020-E4F22765

VENDOR QUESTIONS & ANSWERS (Q&A)

RFQ – 36C10D26Q0200

VETERANS BENEFITS ADMINISTRATION

CARPET CLEANING SERVICES – SEATTLE VA REGIONAL OFFICE

1. QUESTION: Approximately how much of the 59,478 sq. ft. is carpet versus VCT?

ANSWER: VCT approximately 288 sq. ft (12th floor, 145 sq. ft; 13th floor, 143 sq. ft).

2. QUESTION: For the VCT areas, does “cleaning and waxing” mean a scrub/recoat of the existing finish, or is a complete strip-and-wax required?

ANSWER: Scrub/recoat.

3. QUESTION: Could you please confirm the VCT square footage or clarify whether a scrub-and-recoat or full strip-and-refinish process is required?

ANSWER: VCT approximately 288 sq. ft (12th floor, 145 sq. ft; 13th floor, 143 sq. ft)

4. QUESTION: Could you please provide us with the applicable Federal Wage Determination?

ANSWER: Wage Determination No: 2015-5535, Rev No: 30, Date of Last Revision: 8/22/2026. See attached.

5. QUESTION: Any security or badging requirements associated with this requirement?

ANSWER:

Security: Cleaners will need to go through building security screening (magnetometer, x-ray of items).

Badging: In VA space, VA employees will escort cleaning staff.

6. QUESTION: SAM.gov and the solicitation identify this procurement as unrestricted with no set-aside. However, Section E.2 also appears to state that an offeror must be a certified SDVOSB or VOSB. Can you please confirm that a company that is not certified as an SDVOSB or VOSB remains eligible to submit a quotation and receive an award?

ANSWER: This acquisition is UNRESTRICTED.

Section E.2 52.212-1 Addendum – Instructions to Offerors of the Solicitation is revised. The revised Section E.2 52.212-1 Addendum – Instructions to Offerors is attached to this Amendment and is hereby incorporated into Solicitation 36C10D26Q020.

Clause VAAR 852.215‑75, VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION), previously included in Section E.2.3, E.2.4c, and D.3 is hereby deleted in its entirety and shall not apply to this procurement.

A company does not need to be certified as an SDVOSB or VOSB to submit a quotation or be considered for award. All responsible offerors may compete, regardless of socioeconomic status. The offeror must have an active System for Award Management (SAM) registration both at the time it submits its quote and at the time of award (FAR 52.204- 7). Federal Contractors are required, conforming with RFO Part 4.203, to be registered in the SAM database at http://www.sam.gov and must enter all mandatory information prescribed by the system. Interested vendors are required to be registered in SAM at the time of quotation submission for compliance with the annual representations and certifications requirements. Failure to be registered through SAM, at the time of quotation submission, will result in the vendor’s ineligibility for award.

Executive Orders 14173 and 14168 require the following notice: “System updates may lag policy updates. SAM may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

7. QUESTION: Is the attached VAAR 852.219-75 certification required from every offeror, or only offerors claiming SDVOSB or VOSB status?

ANSWER: See Question Number 6.

8. QUESTION: Can you please confirm the required quotation submission method and destination? We found your email address for questions, but we did not see a separate email address or portal identified for quotation submission.

ANSWER:

RFQ DUE DATE AND SUBMISSION INSTRUCTIONS:

Quotations shall be submitted on or before Friday, September 18, 2026 by 08:00 AM PDT, which is also indicated in Block 8 of the SF-1449 for this RFQ solicitation. Quotations shall be submitted by e-mail to the Contracting Officer at kimberly.tomasi@va.gov.

To properly identify the e-mail correspondence for Quotation submissions, subject line in the emails should be labeled in the subject line as follows: “Quotation for RFQ 36C10D26Q0200, Carpet Cleaning Services.”

9. QUESTION: Does the stated 59,478 square feet represent carpeted space only, or does it include the VCT areas?

ANSWER: Carpeted and VCT areas.

10. QUESTION: Could you provide the approximate VCT square footage by floor and clarify whether the required service is cleaning and recoating or complete stripping and refinishing? If finish is required, please also confirm the required number and type of coats.

ANSWER:

VCT approximately 288 sq. ft (12th floor, 145 sq. ft; 13th floor, 143 sq. ft).

For VCT cleaning, just cleaning and recoating.

11. QUESTION: Do the supplied floor plans accurately reflect the current layouts and furniture configurations?

ANSWER:

Layout, yes, the floor plan largely accurately reflects the layout.

Furniture, yes for floors 11 and 12. For 10th floor East/South East there is no furniture shown in the floor plan however there are cubicles/furniture in those spaces. For the 13th floor North/West/East there is no furniture shown in the floor plan however there are cubicles/furniture in those spaces.

12. QUESTION: Will the facility provide access to suitable hot water, wastewater disposal, electrical outlets, freight elevators, and a loading area for the required equipment?

ANSWER: Yes.

13. QUESTION: Section B.1 states that invoicing will occur upon full completion, inspection, and acceptance, while Section B.4 refers to monthly invoicing. Can you please confirm that this one-time project should be invoiced once after completion and acceptance?

ANSWER: Invoices shall be submitted in arrears: Upon full completion, inspection and acceptance of job. Section B.4 INVOICE INSTRUCTIONS of the Solicitation is revised. The revised Section B.4 INVOICE INSTRUCTIONS is attached to this Amendment and is hereby incorporated into the Solicitation 36C10D26Q0200.

14. QUESTION: Hallway Areas - Please confirm whether the hallways and common circulation areas on Floors 1, 10, 11, 12, and 13 are included within the stated 59,478 square feet and are required to be cleaned as part of this solicitation.

ANSWER: Hallways and common circulation areas are not included within the stated square footage and do not need to be cleaned.

15. QUESTION: Non-VCT Tile Flooring - During the site visit, we observed tile flooring in areas such as the restrooms that did not appear to be VCT. Are these tile areas included in the floor-cleaning scope? If so, are they to be waxed/finished, or only cleaned?

ANSWER: Restrooms are not part of the scope.

16. QUESTION: VCT Flooring Locations - During the site visit, we observed what appeared to be one room containing VCT flooring. Please confirm whether this is the only VCT area included in the solicitation, or whether there are any additional VCT areas on Floors 1, 10, 11, 12, or 13 that were not identified or observed during the site visit.

ANSWER: VCT approximately 288 sq. ft (12th floor, 145 sq. ft; 13th floor, 143 sq. ft).

17. QUESTION: VCT Service Requirements - For all VCT areas included in the scope, please confirm whether the required service consists of cleaning/scrubbing and applying finish, scrub-and-recoat, or complete stripping and refinishing. If finish is required, please also identify the required number of coats.

ANSWER: Cleaning/scrubbing/recoat.

18. QUESTION: Are contractor/subcontractor employees required to be U.S. citizens to perform this work at the Jackson Federal Building?

ANSWER: Yes.

19. QUESTION: Of the 59,478 sq. ft., how much is carpet versus VCT?

ANSWER: VCT approximately 288 sq. ft (12th floor, 145 sq. ft; 13th floor, 143 sq. ft).

20. QUESTION: For the VCT, is the requirement scrub/recoat or full strip and wax?

ANSWER: Scrub/recoat.

21. QUESTION: Do the main hallways outside of the offices have to be cleaned as well?

ANSWER: No, not part of the scope.

22. QUESTION: For the VCT, do these floors needs cleaning or a full re-waxing?

ANSWER: Scrub/recoat.

23. QUESTION: Are the restrooms handled by another cleaning company? If not, do those tile floors need to be cleaned by us?

ANSWER: Restrooms are not part of the scope.

24. QUESTION: Section 3 – Scope of Work identifies both carpet cleaning and VCT cleaning/waxing services. Of the approximately 59,478 SF identified in the SOW, please provide the approximate square footage of carpet and VCT flooring to be serviced.

ANSWER: VCT approximately 288 sq. ft (12th floor, 145 sq. ft; 13th floor, 143 sq. ft).

25. QUESTION: The solicitation identifies the requirement as an unrestricted open-market solicitation, and the evaluation section states that non-SDVOSB/VOSB technically acceptable quotes will be evaluated at their quoted price. However, Section E.2 also states that offerors must be veteran certified in the SBA Advanced Small Business Search and must submit VAAR 852.219-75. Can you please confirm whether a non-veteran-owned small business with an active SAM registration is eligible to submit a quote for this solicitation?

ANSWER: See Question Number 6.

26. QUESTION: SDVOSB/VOSB Eligibility - The SF-1449 identifies this requirement as an unrestricted open-market solicitation. However, Section E.2 states that offerors must be certified SDVOSB/VOSB and indicates that failure to meet this requirement may result in ineligibility. Please confirm whether this solicitation is open to non-veteran-owned businesses, or whether SDVOSB/VOSB certification is mandatory for award.

ANSWER: See Question Number 6.

27. QUESTION: VCT process required: The SOW references "VCT cleaning/waxing" but does not specify the process. Please confirm whether the Government requires (a) routine cleaning and spray-buff/recoat of the existing floor finish, or (b) a full strip-and-refinish (stripping the existing finish and applying new coats). These require substantially different labor, equipment, and time.

ANSWER: Scrub/recoat.

28. QUESTION: VCT square footage: The SOW provides carpet square footage by floor (1st: 1,054 sf; 10th: 13,394 sf; 11th: 15,292 sf; 12th: 14,928 sf; 13th: 14,810 sf; total 59,478 sf) but does not state how much of that area, or what additional area, is VCT versus carpet. Please provide the approximate VCT square footage by floor so it can be priced.

ANSWER: VCT approximately 288 sq. ft (12th floor, 145 sq. ft; 13th floor, 143 sq. ft).

29. QUESTION: Related site conditions: To finalize firm-fixed pricing, we would also like to confirm water/wastewater access points, elevator availability for equipment, and general furniture density by floor, to the extent these were not covered at the September 15 site visit.

ANSWER: Water/wastewater access and freight elevators are on each floor and will be made accessible.

See attached document: 52.212-1 - ADDITIONAL INFORMATION TO OFFERORS - 36C10D26Q0200 - 9-14 - REVISED.

See attached document: P01 - VBA IPPS Invoicing Instructions - Single Payment.

See attached document: P07 - WD - 2015-5535 - SEATTLE - KING COUNTY.