P01 - VBA IPPS Invoicing Instructions - Single Payment.docx
DOCX document 23 KB Posted
- Attached to
- CARPET CLEANING SVCS | SEATTLE
- Solicitation number
- 36C10D26Q0200
- Issued by
-
Department of Veterans Affairs
About this file
This document contains invoicing instructions for the Department of Veterans Affairs VBA IPPS contract payment process. Payment will be made upon full completion, inspection, and acceptance of work, with all invoices requiring the Contract/Purchase Order Number or Task/Delivery Order Number and submission in the same line item format as specified in the contract or order.
Vendors are required to submit invoices electronically through one of two methods: (1) VA's Electronic Invoice Presentment and Payment System via Tungsten, a third-party contractor managing the transition from paper to electronic invoicing at the Financial Services Center (FSC) in Austin, TX, available free of charge at http://www.tungsten-network.com/US/en/veterans-affairs/; or (2) a system conforming to X12 electronic data interchange (EDI) formats established by the Accredited Standards Center. Fax, email, and scanned documents are not acceptable submission methods. Vendors can contact Tungsten at 1-877-489-6135 or VA.Registration@tungsten-network.com (VA TUNGSTEN Number: AAA544240062) to set up e-invoicing, or contact the FSC at 1-877-353-9791 or vafsccshd@va.gov for questions regarding invoice payment status, the e-invoicing program, or Tungsten support.
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Text version
INVOICING INSTRUCTIONS:
General invoicing instructions are included here.
Payment provided under the terms of this contract will be made upon full completion, inspection and acceptance of job.
GOVERNMENT INVOICE ADDRESS:
TUNGSTEN (OB10) ELECTRONIC INVOICE SUBMISSION
FSC e-INVOICE PROGRAM THROUGH AUSTIN PORTAL
FSC MANDATORY ELECTRONIC INVOICE SUBMISSION FOR AUSTIN PAYMENTS
Please include in all invoices the Contract/Purchase Order Number, or Task/Delivery Order Number.
All invoices need to also be submitted using the same line item format in the contract or order.
Vendor Electronic Invoice Submission Methods:
Fax, email and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted data transmissions below.
1. VA’s Electronic Invoice Presentment and Payment System – The Financial Services Center (FSC) in Austin, TX uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.
2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site is http://www.x12.org.
Vendor e-Invoice Set-up Information:
Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below.
· Tungsten e-Invoice setup information: 1-877-489-6135
· Tungsten e-Invoice email: VA.Registration@tungsten-network.com
· VA TUNGSTEN Number: AAA544240062
· FSC e-Invoice contact information: 1-877-353-9791
· FSC e-Invoice email: vafsccshd@va.gov
· FSC Internet: http://www.fsc.va.gov/einvoice.asp
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