P09 Final SOW - Repair Water System to Prevent Legionella - 2.17.26 - 3 pages.pdf
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- Solicitation number
- 36C26326B0012
About this file
This is a Statement of Work (SOW) for the Fargo VA Healthcare System's water system repair project (Project #437-23-165) to prevent Legionella Disease. The contractor must furnish all labor, materials, and equipment to upgrade domestic water monitoring systems across the facility, which includes upgrading 7 existing water monitoring stations (6 in the Medical Facility buildings 1, 9, and 46, and 1 in the Boiler Plant building 10) and installing approximately 175 Thermostatic Mixing Valves (TMVs) on existing plumbing fixtures or replacing existing sinks and faucets. Work must comply with the Physical Security and Resiliency Design Manual (PSRDM) October 1, 2020 (Revised 05-01-2024), all applicable federal, state, and local codes, and NFPA requirements. The water system supports critical facilities. Work hours shall be 6 AM to 6 PM whenever possible to minimize hospital service disruptions, with all domestic water shutdowns requiring three weeks' advance notification and approval. The contractor must maintain a project superintendent on-site at all times, provide a minimum of one full-time Site Safety and Health Officer (SSHO) per shift with current professional safety certification and at least three years of dedicated construction safety experience, and include a Construction Quality Control (CQC) System Manager reporting to the project superintendent. A pre-bid site walk is required.
The total project timeline is 300 calendar days from the Notice to Proceed (NTP), encompassing pre-construction planning, construction and remediation, and final reporting. Key milestone dates include a pre-construction conference 10 days after contract award; NTP issued at day 15 with badging/background checks and long-lead item submittals beginning immediately; mobilization and submittal completion by day 60; construction start at day 60; construction completion at day 286; and punchlist, redlines, and operations and maintenance completion by day 300, with contract closeout at day 315. The contractor must coordinate work times with the Contracting Officer's Representative (COR), submit daily logs for progress tracking, and verify field conditions during the pre-bid site walk. The contract shall not be closed until after the station's go-live date; any additional equipment or needs identified during coordination with the COR will be addressed through contract modification negotiations.
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Project # 437-23-165 Fargo VA Healthcare System
Statement of Work
Project Number: 437-23-165 Project Title: REPAIR WATER SYSTEM TO PREVENT LEGIONELLA
A. General Intention
The Contractor shall furnish all labor, materials, and equipment to reduce or eliminate the risk of Legionella Disease (LD) by upgrading the Domestic Water Monitoring Systems across its facilities, which consists of 7 existing water monitoring stations, 6 located in the lower level of the Medical Facility (Bldg’s 1, 9, 46) & 1 located in the lower level of the Boiler Plant (Bldg. 10). There is also approximately 175 plumbing fixtures to add Thermostatic Mixing Valves (TMV) to existing fixtures or replacing existing sinks and faucets.
Normal Business hours are 7am-5pm
The project superintendent maintains a physical presence at the site at all times and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer
The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience. Include a CQC System Manager that reports to the project superintendent
B. Statement of Work
Description of Work: Work shall include, but shall not be limited to, providing all labor, materials, equipment, etc. necessary to complete Fargo VA Health Care System project 437-23-165, Repair Water System to Prevent Legionella in accordance with this Scope of Work. The Water System supports Critical Facilities and will follow requirements for Critical facilities in accordance with the Physical Security and Resiliency Design Manual (PSRDM), October 1, 2020, Revised 05-01-2024, the contract documents, all applicable federal, state and local codes as well as the NFPA requirements.
The construction work schedule shall account for and ensure that the VA is minimally impacted in terms of services provided to our customers, as well as any coordination with other contractors on site.
Offerors will verify field conditions in a pre-bid site walk.
Work hours between 6 AM – 6 PM shall be preferred and required whenever possible to minimize disruptions to hospital services with Holidays as needed.
All Domestic Water shutdowns shall have 3-week notification and approval prior to date of shutdown to allow for notification of affected staff. Preprint Total project timeline is 300 calendar days from issuance of Notice to Proceed (NTP), encompassing pre-construction planning, construction & remediation, and final reporting. Adjustments may be made based on site conditions, permitting processes, and coordination with concurrent VA projects.
C. Plumbing
Refer to Cost-Free Design Analysis – Page 5
D. Electrical Refer to Cost-Free Design Analysis – Pages 5-6
E. Period of Performance
Coordinate work times with the COR. Submit daily logs to COR for progress tracking, COR can provide a daily log template.
Below represents an approximate schedule for the Period of Performance.
Duration of Work: 300 days after issuance of NTP.
Item Day Contract Award D Pre-construction Conference D+10 Notice to Proceed
• Badging/Background Check Start
• Long-Lead Items (e.g. Testing stations) submittals Long lead Items ordered Submittals start Mobilization Badging/Background Check Completion Submittals Complete
D+15 D+15 D+15
D+22 D+30 D+57 D+60 D+60
Construction Start D+60 Construction Completion D+286 Punchlist, redlines, and O&M completed D+300 Contract close out D+315
F. Project Completion
The contract shall not be closed by the Contracting Officer until after the station’s go-live date if additional equipment or needs are identified through coordination with the COR.
If additional equipment or needs are identified, a modification shall be negotiated for the additional work.
The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for this project. Contractor shall refer to drawings and specifications for comprehensive construction requirements.
End of SOW
| A. General Intention |
| B. Statement of Work |
| C. Plumbing |
| D. Electrical |
| E. Period of Performance |
| F. Project Completion |
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