P09. Atch 2 605-21-406 SOW REV1 12-3-2020 - 2NE Beautification.docx

REQUEST FOR PROPOSAL for construction services to refresh 2NE Main Hospital, Loma Linda Ca

1. OBJECTIVE

A. SCOPE OF WORK

i. General Requirement: Provide all labor, materials, tools, equipment, engineering, and services for beautification of approximately 14,000 square feet of space in 2 northeast (2NE) located at VA Loma Linda Main Hospital. The Loma Linda VAMC Acute Psychiatric Unit (APU) has a need to replace televisions on the old coaxial network with IP-based televisions to facilitate the removal of the coaxial network altogether. Additionally, the facility wishes to remove furniture with ligature points (currently housing the existing televisions) from the ward altogether. Because of COVID-19, providers and patients are not able to meet face-to-face, and a request is made to provide a video-conferencing solution. This solution will consist of a monitor, webcam, and keyboard/video/mouse interface, with the computer itself remoted into the nurses’ station.

ii. Specific Requirement: The contractor will furnish all materials, equipment, supervision, and personnel necessary to accomplish the project as per contractual documents. The project will involve but not be limited to trades required to accomplish the following:

1. Remove and dispose existing flooring and cove base per attached floor finish schedule. The rooms identified to receive new flooring will need to have existing flooring removed and disposed.

2. During construction, contractor shall provide all necessary protection of the construction area.

3. Do not start construction until all materials and equipment are on-hand.

4. Maintain containment area and provide negative air machine with HEPA filter. Maintain negative air pressure in construction area according to VA Loma Linda Infection prevention guidelines.

5. Corridors shall remain accessible during working hours.

6. Phasing schedule will be established to include two rooms per phase.

7. Protect IT antennas, wall plugs, sensors, directional mirrors, fire alarm equipment, cameras, phones, card readers, thermostats, exit signs, nurse call system components and speakers from damage.

8. Patch and paint walls as identified per attached paint finish schedule drawing. Color finishes shall be matched with VA color standard and approved by the Contracting Officer and the COR in accordance with VA Interior Design standards or as shown on the attached paint plan. Patching will occur on any surface that is to be painted. Finished painted surface to be smooth. Patch walls to level 5 finish. Paint walls one coat primer and 2 topcoats. Paint colors to match VA interior design standards.

9. Provide for and maintain all necessary protection of building systems and services during construction, to include the use of temporary power sources as needed.

10. Properly dispose of all demolition materials.

11. Provide cover to any equipment in construction areas to protect from dust buildup while performing work.

12. Thoroughly clean effected areas including interstitial space disposing of all construction debris, trash, and vacuum overhead beams.

13. All trash and debris to be removed from site daily and as requested by COR.

14. Install new flooring and cove base see attached drawing for location. All flooring transitions to be even and heat welded.

15. Install new corner guards at all wall corner locations in corridors.

16. Install new carpet tile with carpet tac tiles. See attached drawing for location. Carpet tile to be Interface Architectural Plans “To Scale” Product Number 1465202500. Installation method to be per manufacturer recommendation.

17. Relocate lockers in 2B-700 staff lounge to opposite wall.

18. Repair/replace flooring in 2B-700 staff lounge under lockers.

19. Add drop-in sink along east wall in 2B-700. Sink to be approved by COR and CO prior to install. Install to include all necessary plumbing. One sink currently exists inside of bathroom in the staff lounge.

20. Install 60” lower cabinet with solid surface countertop along east wall in 2B-700. Cabinet to have bottom storage. Sink will be installed in this 60” cabinet. Provide all trim, kickplates, and cove base as needed for proper finished look.

21. Provide and install an outdoor quality, vinyl, laminated mural on wall located outdoors in the courtyard area. Wall is approximately 112 feet long x 16 feet tall. Prepare wall and install in accordance with manufacturer’s recommendations. Mural will need to fill exterior wall, located in 2NE courtyard, facing the dining room. Mural graphic to be some form of landscape to be approved by COR and CO prior to purchase and install. Contractor to source and provide multiple options to COR for approval. Contractor to provide installation of mural by specialized mural/wall art installer, not by general laborer.

a. Basis of Design, Contact Mark with Coastal Creative www.coastalcreative.com, 619-672-0969, mark@coastalcreative.com

22. Courtyard surface cracks and perforations to be filled and sealed.

23. Courtyard surface to have two lane stripes, 42 inches between stripes, painted along perimeter of courtyard. Each stripe will be 2 inches in width. The first stripe will be located 48” from wall. The second stripe will be located 42” from edge of first stripe.

24. Remove and dispose of existing courtyard seating.

25. Remove existing painted maze on concrete floor of courtyard. Pressure wash or sand blast as needed to remove lines from concrete prior to painting of walking lanes, if conflict exists.

26. Dining Room: Build out the eastern wall and create a recess to house a 65” television behind plexiglass. The recess will contain power and data connections that connect to Second floor, service bay 2 (2SB2). Sound will be provided by speakers inset into the same wall.

27. Group Room: Build out the eastern wall and create a recess to house a 65” television behind plexiglass. The recess will contain power and data connections that connect to 2SB2. The recess will be covered by inset plexiglass mounted with security screws. Sound will be provided by speakers inset into the same wall. Additionally, the group room will need to have a recessed space connected to a VA-provided computer housed in the nurses’ station. This space will contain power and conduit to the nurses’ station, as well as a 32” monitor, and a webcam to facilitate video conferencing. A microphone will be needed under the recessed area and should be flush with the new wall. Virtual Video Conferencing and television in the group room will not share the same recess, and will be a minimum of three feet apart.

28. Female Patient Living Area: Build out the North-West wall to house a recessed space connected to a VA-provided computer housed in the nurses’ station. This space will contain power and conduit to the nurses’ station, as well as a 32” monitor, and a webcam to facilitate video conferencing. A microphone will be needed under the recessed area and should be flush with the new wall.

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B. General Requirements:

i. All employees of the general contractor and subcontractors shall comply with the VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

ii. Prior to commencing work, the general contractor shall provide proof that an OSHA certified “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

iii. Prior to the commencement of work, the general contractor shall conduct a site walk with the VA COR and VA Interior Designer.

iv. The general contractor shall establish and maintain a fire protection program in accordance with 29 CFR 1926.

v. The general contractor shall implement and maintain a dust control program.

vi. Contractor will provide all documentation per Specifications and validated by the submittal registry to the COR prior to work.

vii. All copper cabling and connectors will be terminated according to EIA/TIA 568-A standards. And will be plenum rated CAT6A U/FTP. Copper cabling will be terminated to CAT6A modular jacks capable of accepting and functioning with other modular (i.e.: RJ11) plugs without damage to the jack.

viii. All copper cabling will be in conduit within the interstitial spaces from the point where it deviates from the cable tray to the point where it penetrates the gypsum. Below the interstitial space, cabling may be hung using j-hooks and will use existing pathway where possible.

ix. Vendor will utilize Tripp Lite 4-Port Quad Outlet RJ45 Universal Keystone Jack Face Plate UNSPSC 43201612 or approved equivalent, with three CAT6A U/FTP cables (red/blue/yellow) terminating to CAT6A keystones (yellow/grey/ivory) and the fourth port covered with a keystone blank. Data face plate will be electrical ivory. Each face plate will have two labels. The top label on the plate will denote the plate’s sequence number (such labeling will be mirrored in the TR), and the bottom label will denote the TR room number. Example for drops “2SB2-34” is below:

Data plate number (34, for example)

Drops 1-3, plus blank cover

TR Room Number (2SB2)

x. Vendor will plan for and install four new dedicated circuits, connecting to 4 (four) new electrical double gang outlets, for a total of 8 power sockets total. These new electrical circuits will be for the video conferencing (VVC) in the female living area, the VVC in the group room, the television in the group room, and the television in the dining area. Each duplex box is to have its own circuit breaker within 2SB2’s electrical panel. All electrical wall plates and boxes for electrical installed under this contract will include the circuit that the outlet connects to etched into the faceplate or otherwise engraved on a stainless-steel sign affixed directly above the outlet and within 2 inches of the installation. The final project will include an updated electrical single line provided to the facility along with testing and certification documents for all installed electrical hardware. Vendor will remove existing power sockets currently in use for the cabinet mounted televisions and re-use those locations within the circuit panel for the new circuits, but is instructed not to reuse the breakers (replace with new).

xi. Vendor will utilize CAT 6a 48 Port Flat (non-angled) patch panels in the telecommunications space within 2SB2 that are sized to conform to EIA/ECA 310-E dimensions and suitable for installation in standard racks, cabinets, and enclosures. Patch panels will have holes for RJ45 jacks aligned in two horizontal rows per panel. Labeling of jacks on the panels will be done in a manner to reflect the face plate sequence number as well as the individual jack on the face plate. Examples are provided below:

xii. If there is sufficient space in the existing telecommunications patch panels, the vendor is not required to provide new patch panels and will instead install in the existing space, continuing the existing number scheme. Vendor will work with local IT for final approval before commencing data work in the telecommunications area.

xiii. All recessed areas will include a second, shallower recess to accommodate for the plexiglass installation. All recesses will be covered by 1/2” thick inset plexiglass mounted with security screws. All speakers will be recessed and installed with security screws. No plexiglass, microphones, or speaker edges are to protrude past the wall or in such a manner that they may be grabbed by a patient, used as a ligature point, or be installed in a manner where a patient could conceivably hurt themselves on the edges (this includes cutting or otherwise breaking pieces of installed equipment or plastic off).

xiv. All monitors and televisions will be mounted within the recesses on mounts that allow the device to be pulled from the wall for maintenance without being detached from the mount itself. All mounting hardware will be to facilitate “full motion” style mounts. Mounts for the television will be purchased by the facility under a separate procurement and are outside the scope of this project. Mounts for the monitors are the responsibility of the vendor.

xv. USB connections to facilitate keyboards, mice, and card readers will be set into the wall using connections and extenders similar to those for the Crestron units and or the video conference units in the rest of the hospital. This is to allow the staff to use and remove the USB devices without giving the patients access to them. The boxes that house the USB connections are to be flush with the new wall.

xvi. Monitors will be provided by the contractor, as will all cabling (to include patch cables).

xvii. Televisions for the bedside television program will be purchased by the facility under a separate procurement and installed by a separate contractor. Final connections to the bedside television switch will be made by that same contractor and everything in this paragraph is outside the scope of this current project.

xviii. All penetrations of smoke and fire barriers will be fire-stopped using materials in accordance with the local cabling standards.

xix. All data cabling will be tested and certified, with the certification documentation provided to the contracting officer’s representative to be kept on record.

xx. Storage of construction materials, monitors, and all associated products and materials will be at no cost to the government, and their delivery should be scheduled so as to coincide with the construction.

C. CONSTRUCTION COST

i. Per contracted amount, See Contract documents.

D. Contract Duration: 90 Days

E. ENVIRONMENTAL/OCCUPATIONAL SAFETY AND HEALTH (EOSH)

1. EXPECTATION: All General Contractor submissions for project shall contain language that addresses all applicable EOSH requirements.

2. Specifications

a. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs.

b. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Master Construction Specifications include, but are not limited to, the following:

i. SECTION 01 00 00 – General Requirements

ii. SECTION 01 57 19 – Temporary Environmental Controls

iii. SECTION 01 74 19 – Construction Waste Management

iv. SECTION 09 91 00 – Painting

F. SITE SURVEY

1. EXPECTATION: Contractor will make site visits as necessary to survey existing conditions.

2. Make site visits as required to determine existing as-built conditions affecting this project.

3. NOTE: Information including drawings and other documentation provided to the general contractor is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov. AutoCAD background drawings will be provided by the VA upon request.

4. The general contractor shall field verify all dimensions. Coordinate site visits with the COR.

2. REFERENCES

A. Pertinent VA Criteria which can be downloaded from the Internet at http://www.cfm.va.gov/TIL including but not limited to:

i. VA Master Construction Specifications

ii. VA Construction Standards

iii. VA Seismic Design Handbook

iv. VA Space Planning Criteria

v. VA Design Manuals

vi. VA CADD Standards

vii. NFPA 101, Life Safety Code

viii. NFPA 70, National Electric Code

ix. NFPA 99, Health Care Facilities

x. NFPA 12, Installation of Sprinkler Systems

xi. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

xii. AIA Guidelines for Construction and Equipment of Hospital and Medical Facilities

xiii. International Building Codes

xiv. LLVAMC INTERIOR FINISHES STANDARDS

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