OPS 25-T01 Addendum No. 2 06.05.25.pdf

Oak Park Schools

Oak Park High School

Training Center

Audio/Video Systems & Equipment

Request for Proposals

Bid Package 25-T01

June 5, 2025

Addendum No. 2

Metro Technology Services IT, Inc.

Metro Technology Services 59 North Walnut Street, Suite 202

Mount Clemens, MI 48043 Phone: (586) 203-8423

Oak Park Schools Bid Package 25-T01

Addendum No. 2 June 5, 2025

All requirements contained in the Contract Documents shall apply to this addendum and the general character of the work called for in this addendum shall be the same as originally set forth in the applicable portions of the contract.

Addendum No. 2 is hereby made a part of the contract documents and shall assume its position of relevance in the contract documents.

ITEM No. 1: Bidder’s Questions & Answers

Q1: Please provide an equipment list of all owner furnished equipment including make and model number.

A1: The Owner furnished equipment has not been finalized at this time.

Q2: Audio/Video Control System/Matrix - The basis of the design is Extron or equivalent. A. Is there an Extron design schematic available to review? B. Are the client provided LCD monitors equipped with RS232c for control? C. Any overview system one-line functional drawing?

A2: A. No. B. Yes. C. No.

Q3: Field House Sound System – A. Is there an existing equipment rack for the sound system head end?

B. Zone selection. How many zones are planned? C. Please define wireless mics and extenders? 1. Are you wanting wireless handheld microphones or belt packs? 2. What is meant by extenders? D. Please define “structure mounted speaker array to cover the entire Field House? 1. Is there a speaker specification? 2. Speaker brand, model? E. Is there a DSP planned for the system? 1. DSP brand and model? F. Is there a brand/model of amplifier? G. Is there a schematic for the sound system (one-line functional drawing)?

A3: A. No. B. 2 Zones. C. Handheld Wireless Mic’s. D. Speakers that can mount or be hung from Wall or Ceiling structure. D1. No. D2. No. E. Yes. E1 No brand. F. No. G. No.

Q4: Weight Room Sound System – A. Confirming that an existing wall mounted equipment rack will be installed by “others” and is not part of this project scope? B. What multi-zones are needed for the weight room? How Many? Locations? C. What is the plan for an antenna for the AM/FM tuner? D. Is there any equipment brand/model references for amplifier, mixer, multi-zone, AM/FM tuner, Bluetooth? E. Is there a DSP planned for the system? Make/model? F. The spec does list an ISP speaker, model SM2110. This is an active speaker. Is there existing power outlets available at each speaker location? 1. If not, who is responsible for getting power distributed to each speaker location? G.

Confirming an active speaker is required? A. Or would an equivalent speaker that is passive with an amplifier located in the rack provided by others be acceptable? 2. An amplifier is listed as “system shall include”. H. Are the wired and wireless microphones to be handheld microphones? I. Is a XLR cable required for the “wired mic”? If so, what length? J. Assume a wall plate is needed for the “wired” mic.

Does this need engraving? Where is this located? K. Is there a schematic for the weight room sound system (one-line functional drawing)?

A4: A.Yes. B. 2 Zones, 1 will be utilized, 2nd zone will be for possible future. C. The specification is for a turnkey solution. If an antenna is needed, please include. D. No. E. Yes. The specification is open. F.

The ISP speaker was referenced more for the wall mount style. Power has not been planned for active speakers. If power is needed the owner will provide power as needed. G. Active speakers are not required. H. Handheld wireless mics. I. Yes. 25 foot cable. J. Wall plate can be mounted in the rack. No engraving needed. K. No.

Q5: What timeframe for starting the project and completion date?

A5: The work will begin with a kick-off meeting approximately late June 2025 with a total completion expected by late November 2025.

Q6: Can you confirm the Draper product code is accurate (140043L)? The callout is for Premier, 165”, 16:10, Matt White XT1000VB. The 140043L is a 222” DIA.

A6: Please use the 140043L.

Q7: Can Q-SYS be considered as an Extron equivalent for bidding?

A7: Yes.

Q8: Subject A, item 9, “Control output volume in the Field House and select microphones inputs 1-4”. Is this in reference to the 4 wireless microphones or 4 microphone ports? 1. If they are microphone ports, where will those exist?

A8: Wireless mics.

Q9: Is it the intention of the designer that the 2 HDMI plates feed 2 of the 4 inputs on the video matrix?

1. If so, are the other two to be left open for later use?

A9: Yes. The other 2 inputs to be determined.

Q10: Subject B, Item 1 refers to “Multi Zones”, please define these zones in quantity and location.

A10: Field House 100. The system design calls for multi-zone capability. One zone will be used.

Q11: Subject B, Item 3 states “Provide 4 wireless mics and extenders as needed to operate mics anywhere within the Field House”. 1. Is the Field House to be considered are “100” as denoted on the map, or a greater area? 2. If it is a greater area, what other areas are included in the Field House?

A11: Field House area 100.

Q12: Subject B, Item 4 states “provide structure mounted speaker array to cover the entire Field House with sound”. 1. Is the Field House to be considered area “100” as denoted on the map, or a greater area? 2. Performance outlines and/or use cases of the audio system are not outlined. What is the expected performance of the quoted sound system? Is it acceptable to provide multiple options for the Field House sound system?

A12: 1. Field House area 100 only. 2. The area needs to have complete audio coverage in the area 100 Field House. Multiple options are welcome. Please provide a Base Bid option, then Voluntary Alternate options for each category.

Q13: Regarding the scope, I need clarification on whether it includes Meeting Rooms 103-105 and Meeting Room A104. These rooms are included in the drawings but are not directly referenced in the specifications.

A13: Please see Drawing T1.01 for details.

Q14: To specify the budget, we will need the height for the Field House and preferably also the Weight Room before speaker acoustic modeling can be performed. Additionally, ceiling structure information for the Field House is needed to determine rigging possibilities.

A14: Field House is an open area approximately 25 Feet tall. Weight Room will have an open ceiling approximately 8 to 9 feet tall.

Q15: Could you please provide details on the existing equipment, specifically the equipment rack for IDF 110 (size, depth, rack spaces) and the Weight Room’ existing system equipment?

A15: Room 110 equipment rack is being replaced. Part number to be determined. Weight Room rack is a Middle Atlantic CWR-18-26.

ITEM No. 2: Bid Due Date Reminder

The Owner will receive sealed Bid Proposals for the work herein set forth until 2:00 PM EST, on Tuesday, June 10, 2025 (the “Due Date”) at the Oak Park Schools’ Administration Building, 13900 Granzon, Oak Park, Michigan 48237, Attn: Jeff Mozdzierz. Bid Proposals will be publicly opened and read aloud shortly thereafter. Late Bid Proposals will not be opened, accepted, or considered.