OPS 25-T01 Addendum No. 1 05.30.25.pdf

Oak Park Schools

Oak Park High School

Training Center

Audio/Video Systems & Equipment

Request for Proposals

Bid Package 25-T01

May 30, 2025

Addendum No. 1

Metro Technology Services IT, Inc.

Metro Technology Services 59 North Walnut Street, Suite 202

Mount Clemens, MI 48043 Phone: (586) 203-8423

Bid Package 25-T01

Addendum No. 1 May 30, 2025

All requirements contained in the Contract Documents shall apply to this addendum and the general character of the work called for in this addendum shall be the same as originally set forth in the applicable portions of the contract.

Addendum No. 1 is hereby made a part of the contract documents and shall assume its position of relevance in the contract documents.

ITEM No. 1: Refer to Specification Section 00311 – Bid Proposal Form

1. Specification Section 00311 – Bid Proposal Form reissued (attached herewith).

ITEM No. 2: Refer to Specification Section 01010 – Summary of Work and Schedule

1. 1.04 SCHEDULE, A. shall read: “The work will begin with a kick-off meeting approximately late June 2025 with total completion expected by late November 2025.

ITEM No. 3: Refer to Specification Section 17000 – General Technology Requirements

1. 1.03 SUMMARY, A.: Disregard the duplication of the work “Procure”.

ITEM No. 4: Refer to Specification Section 17430 – Audio/Video Systems and Equipment

1. Specification Section 17430 – Audio/Video Systems and Equipment reissued (attached herewith).

ITEM No. 5: Refer to Drawing T1.01 – Technology Plan – First Floor Area D3

1. Drawing T1.01 reissued with revisions bubbled (attached herewith).

ITEM No. 6: Bid Due Date Reminder

The Owner will receive sealed Bid Proposals for the work herein set forth until 2:00 PM EST, on Tuesday, June 10, 2025 (the “Due Date”) at the Oak Park Schools’ Administration Building, 13900 Granzon, Oak Park, Michigan 48237, Attn: Jeff Mozdzierz. Bid Proposals will be publicly opened and read aloud shortly thereafter. Late Bid Proposals will not be opened, accepted, or considered.

Metro Technology Services IT, Inc. Oak Park Schools – Bid Package 25-T01

Bid Proposal Form Section 00311 (Page 1) Addendum No. 1 – May 30, 2025

Section 00311

Bid Proposal Form

Audio/Video Systems & Equipment

Due Date: Tuesday, June 10, 2025 at 2:00PM

Bidder Name:

Address:

City, State, Zip Code:

Contact Person:

Contact Phone Number:

Contact Fax Number:

Contact E-mail Address:

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13900 Granzon Oak Park, Michigan 48237

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Metro Technology Services IT, Inc.

59 North Walnut Street Suite 202 Mount Clemens, Michigan 48043

Submit one (1) original, three (3) copies, and one (1) electronic copy of the Bid Proposal in a sealed opaque envelope having listed thereon the following:

Sealed Bid: Oak Park High School – Training Center, Audio/Video Systems & Equipment Bid Package: 25-T01 Bidder Name Address City, State and Zip Code Phone Number

Bid Proposal Form Section 00311 (Page 2) Addendum No. 1 – May 30, 2025

Base Proposal for Section 17430 – Audio/Video Systems & Equipment

Pursuant to and in compliance with the Request for Proposal and the Instructions to Bidders, and having carefully examined the Bidding Documents and all Addenda, the undersigned agrees to enter into the contract with the Owner to complete the work in accordance with the said Bidding Documents for the sum of:

Dollars (Sum to be written out)

Dollars $

Deduct for Taxes $

Deduct for Allowance $ 5,000.00

Bid Category 17430 – Allowance

The undersigned acknowledges that he/she has included the sum of Five Thousand Dollars ($5,000.00) in the base bid to be used as indicated in Specification Section 17430. This amount, when unused, will be returned to the Owner. This allowance will be used after written authorization from the Owner and Technology Designer.

Bid Proposal Form Section 00311 (Page 3) Addendum No. 1 – May 30, 2025

Alternates for Section 17430 – Audio/Video Systems & Equipment

The undersigned further proposes to execute the work specified in the respective technical division or indicated on the Bidding Documents for the sum added to the base bid as stated below:

Section 17430 - Alternate #1. Furnish and install a wall mount projector and motorized screen in lieu of the base bid solution in Field House 100 (Keynote 2B on Drawing T1.01).

Bidders are to provide the deduct cost of Year 5 Warranty for the complete system as specified.

Total Price for Alternate #1

Dollars

Section 17430 - Alternate #2. Deduct the cost of Year 5 Warranty.

Bidders are to provide the deduct cost of Year 5 Warranty for the complete system as specified.

Total Price for Alternate #2

Dollars

Section 17430 - Alternate #3. Deduct the cost of Year 4 & 5 Warranty.

Bidders are to provide the deduct cost of Year 4 & 5 Warranty for the complete system as specified.

Total Price for Alternate #3

Dollars

Bid Proposal Form Section 00311 (Page 4) Addendum No. 1 – May 30, 2025

Unit Prices for Section 17430 – Audio/Video Systems & Equipment

Unit prices to bid categories are required to be offered by bidders. Unit prices will be utilized in determination of any authorized changes to the scope of work. All unit prices shall include the following items: procurement, delivery, installation, configuration, licenses, overhead and applicable warranties.

Unit Price, Part Numbers & Description Add (Deduct)

Bid Proposal Form Section 00311 (Page 5) Addendum No. 1 – May 30, 2025

Voluntary Alternates

The following voluntary alternates are offered by the bidder. The undersigned agrees that the amounts indicated below shall be added to or deducted from the “Base Bid,” as the case may be, for each alternate which is accepted.

Voluntary Alternate Written Description of the Proposed Voluntary Alternate(s)

1.

Dollars $ Written Amount:

2.

3.

4.

5.

6.

7.

8.

9.

Bid Proposal Form Section 00311 (Page 6) Addendum No. 1 – May 30, 2025

PPrriiccee GGuuaarraanntteeee The undersigned proposes that the price stated in this Bid Proposal is guaranteed for ninety (90) consecutive days from Due Date.

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Bid, unit prices, alternate prices stated shall include all taxes or contributions required by bidder’s business.

Michigan State sales tax may be applicable to the work of this Bid Package/RFP. The Bid Form requires that the bidder show a deduct amount for sales tax subtracted from the base bid amount.

Oak Park Schools is exempt from taxes. However, when state and local taxes are required on construction materials installed by the Contractor, such taxes must be included in the Contractor’s Bid Proposal price.

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The undersigned agrees to commence work operations immediately upon award of Contract, with completion of the work as specified, and that the Bidder’s Bid Proposal is in full consideration of this. Date of completion is extremely important to the Owner and will be a very important consideration in award of the Contract.

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If any addenda or bulletins covering changes to the Bidding Documents have been received during the bidding period, the bidder shall fill in their numbers and dates which acknowledges having received same, and having included in this bid the work involved:

Dated:

Dated:

Dated:

Dated:

BBiidd SSeeccuurriittyy

Each Bid Proposal must be accompanied by a certified check, cashier’s check, or a satisfactory surety bid bond in an amount not less than five percent (5%) of the total Bid Proposal price as guaranty. No bid shall be considered unless it is accompanied by the required guaranty.

Each check shall be made payable to Oak Park Schools.

Bid security will be returned to all bidders for each Bid Package within five (5) days after the award of Contract by the Warren Woods Public Schools Board of Education and the accepted bidders have executed the Contract, or if no award has been made, within ninety (90) days after the date of the opening of Bid Proposals, upon demand of the bidder at any time thereafter, so long as he has not been notified of the acceptance of its Bid Proposal.

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Successful bidders whose Bid Proposals are $50,000 or more will be required to furnish a Performance Bond and Payment Bond, each in the amount of 100% of their Bid Proposal. The cost of the Bond shall be included in each bid. Bonds shall be furnished through a U.S. Treasury Listed Company.

The Board of Education reserves the right to accept or reject any and/or all Bid Proposals in whole or in part, to waive any irregularity therein and to award the Contract(s) to other than the low bidder. The Board of Education reserves the right to accept that Bid Proposal which in its opinion, is in the best interest of the Owner.

Bid Proposal Form Section 00311 (Page 7) Addendum No. 1 – May 30, 2025

FFaammiilliiaall DDiisscclloossuurree Bidder has included Section 00401 Familial Disclosure Form (bid will not be considered without this form).

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Bidder has included Section 00402 Asbestos Notification Form (bid will not be considered without this form).

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Bidder has included Section 00403 Iran Sanction Act Affidavit (bid will not be considered without this form).

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Bidder has included Section 00404 Affidavit of Compliance – Criminal Background Checks (bid will not be considered without this form).

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The undersigned agrees that, should the overall cost exceed the funds available, he/she will be willing to negotiate with the Owner and Technology Designer for the purpose of making further reductions in the Contract work, and shall agree to give full credit for all such reductions in the work requested by the Owner, including full value of labor, materials, and subcontract work and reasonable proportionate reductions in overhead and profit, thereby arriving at an agreed upon Contract price.

Bid Proposal Form Section 00311 (Page 8) Addendum No. 1 – May 30, 2025

CCoonnttrraacctt EExxeeccuuttiioonn The undersigned agrees to execute a Contract for work covered by this RFP, provided that he be notified of its acceptance within ninety (90) after the opening of bids.

The undersigned hereby declares that he/she has the legal status checked below:

( ) Individual

( ) Partnership having the following partners:

( ) Corporation incorporated under the State laws of:

This bid is submitted in the name of, and notice of acceptance should be mailed, telegraphed, or delivered to:

Date: Firm's Name:

Phone Number: ( )

By:

(Signature)

In the presence of: Title:

End of Section 00311

Audio/Video Systems and Equipment Section 17430 (Page 1) Addendum No. 1 – May 30, 2025

Section 17430 Audio/Video Systems and Equipment

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Attention is directed to Division 0, Bidding and Contract Requirements, and to other Sections of Division 1, General Requirements, which are hereby made a part of this Section.

B. Related Specification Sections:

1. 17000 – General Technology Requirements

C. Related Documents:

1. Drawings T1.01 and T1.02

1.02 PROJECT SUMMARY

A. Procure, install, integrate, and configure new audio/video systems and equipment at Oak Park High School – Training Center located at 13701 Oak Park Blvd, Oak Park, Michigan 48237.

B. All cabling required for a fully functioning system must be included by the contractor, unless noted otherwise.

C. Placement of new equipment will be agreed upon during initial walkthrough prior to installation.

D. If required, patching and painting of existing surfaces shall be included in the scope of the project. Refer to Specification Section 17000, 3.06 for additional information.

E. Work Hours

1. Work hours will need to be coordinated with the district upon award but are expected to be 1st shift work during the summer and 2nd shift during the school year.

2. Any additional work hours desired and/or needed must be coordinated with the Technology Designer.

F. Bidders shall provide a detailed Bill of Materials within their Bid Proposal.

1.03 SUBMITTALS

A. Manufacturer’s technical data, specification sheets, maintenance manuals, and material safety data sheets (as outlined in Section 01340) must be provided within the Contractor’s Bid Proposal for the all major components to complete the solution specified.

B. Bill of materials, noting long lead time items.

C. Project schedule

1. Contractors shall provide a detailed project schedule within their Bid Proposal, including all major work components that materially affect any other work within the project and projected building completion dates. Please refer to section 1010 for the schedule.

PART 2 – PRODUCTS

2.01 AUDIO/VIDEO EQUIPMENT

A. AUDIO/VIDEO CONTROL SYSTEM / MATRIX

1. The basis of design is Extron or equivalent.

2. This will be a Turnkey System. (The customer will be providing the Interactive and LCD

Panels. The successful vendor is responsible for any interface needed to connect to the system.)

3. The Headend Equipment will be Installed in IDF Room 110.

4. The system should be capable of Extending 4K HDMI over Shielded Twisted Pair Cat 6

Data Cable.

Audio/Video Systems and Equipment Section 17430 (Page 2) Addendum No. 1 – May 30, 2025

5. The system should be capable of at least 4 HDMI Inputs and 8 HDMI Outputs.

6. The system should be capable of having multiple Control Panel Touch Screens.

7. The control system must be able to turn on and off all Interactive Panels, Projector and

LCD Monitors.

8. The System should allow any 4 Inputs to display to any or all Interactive Panels, Projector and LCD Monitor.

9. The system should be able to interface with the Field house Standalone sound system to turn the system on and off. Control output volume in the field House and select Microphones Inputs 1-4.

10. The system should be able to control the power projector screen using RS-232.

11. Install 2 HDMI Inputs over Cat 6 Extenders in the Field House. See Drawing for locations. These locations will allow a laptop or other source devise to send an input signal in the system to be routed to any Monitor or Projector location.

B. FIELD HOUSE SOUND SYSTEM

1. Sound System Headend equipment will be installed in IDF room 110.

2. The system shall Include an Amplifier, Mixer, Multi Zones, AM/FM Tuner and Bluetooth

Connection that needs authentication. Capable of being controlled by the AV Control system for on/off, Volume control and Zone selection.

3. Provide 6 Wireless Mics and 2 Wired Mics and extenders as needed to operate Mics anywhere within the Field House.

4. Provide Structure mounted Speaker Array to cover the entire Field House with Sound.

5. Connect audio output from Projector system to audio system input. Any source playing from the Projector system will be heard through the Field House audio system as an option.

C. FIELD HOUSE MONITOR & SCREEN PROTECTOR (BASE BID, Keynote 2A)

1. Monitor (Quantity of 1) – Newline STV-9824-PLUS STV+ Series – 98” LED-backlit LCD display – 4K – commercial display, or equivalent.

2. Mount (Quantity of 1) – Newline EPR8A50980-000 Tilt Wall Mount for 98” Displays, or equivalent.

3. Screen Protection (Quantity of 1) – Protective ultra-high impact resistant screen protector for 98” displays.

D. FIELD HOUSE PROJECTOR & PROJECTOR SCREEN (ALTERNATE No. 1, Keynote 2B)

4. Projector Screen (Quantity of 1) – Draper 140043L (Premier, 165”, 16:10, Matt White

XT1000VB, 110V, with Low Voltage Controller), or equivalent.

5. Projector (Quantity of 1) – Epson EB-PU1007B Business Projector, 7,000 Lumens, WUXGA, Black, or equivalent.

6. Projector Lens (Quantity of 1) – Epson ELPLU03S (Model V12H004UA3) Short-throw #1

Zoom Lens, or equivalent.

7. The projector shall be wall mounted with a projector security cage installed for protection.

E. WEIGHT ROOM SOUND SYSTEM

1. Sound System Headend equipment will be installed in Coaches office room 112. New wall mounted equipment rack will be provided by others.

2. The system shall Include an Amplifier, Mixer, Multi Zones, AM/FM Tuner and Blue Tooth

Connection that needs authentication. Capable of being controlled by the AV Control system for on/off, Volume control and Zone selection.

Audio/Video Systems and Equipment Section 17430 (Page 3) Addendum No. 1 – May 30, 2025

3. ISP SM2110 SC or Equivalent Wall mounted speakers will be installed throughout the Weight Room.

4. 1 Wired and 1 Wireless Mic will be installed in the area.

F. COACH’S OFFICE A/V RACK

1. A/V Rack (Quantity of 1) – Middle Atlantic CWR Series Cablesafe Cabling Wall Mount

Rack, Part Number CWR-18-26zz, or equivalent.

2.02 ASSET TAGGING & LABELING OF EQUIPMENT

A. The Owner will provide asset tags to be installed by the contractor on all major components of the solution as determined by the Owner.

B. The contractor is responsible for labeling each new major piece of equipment with a label that indicates the following:

1. Building Name

2. Room Number

PART 3 – EXECUTION

3.01 INSTALLATION

A. Before customer sign off takes place, a walkthrough with the awarded contractor, Owner, and Technology Designer will take place to approve the interactive display locations.

B. The Owner and Technology Designer reserve the right to require contractor or staffing changes if deemed to be beneficial to the completion of the Project.

C. All cardboard boxes and shipping containers must be disposed of off-site. Disposal of these items within the Owner’s dumpsters are strictly prohibited. Disposal must take place on a daily basis.

D. Audio/Video Equipment

1. The contractor shall carefully follow instructions in documentation provided by the manufacturer to ensure all steps have been taken to provide a reliable, easy-to-operate system.

2. All equipment shall be tested and configured in accordance with instructions provided by the manufacturer prior to installation to provide the maximum field of view and security.

3. All firmware found in the products hall be the latest and most up to date provided by the manufacturer. If in the event a newer firmware revision is released by the manufacturer, during the project but prior to final acceptance, the awarded contractor will be required to deploy the latest firmware to the components/products.

4. Before customer sign off takes place, a walkthrough with the contractor, Owner and Technology Designer will take place to approve final installations.

5. All equipment requiring users to log on using a password shall be configured with user/site-specific password(s). No system/product default passwords shall be allowed.

6. The awarded contractor will be responsible for configuring each piece of equipment if required.

7. The cabling system must be properly wire managed.

E. Equipment Disposal

1. All equipment to be disposed of must be approved by the owner prior to removal.

2. All equipment to be removed must be disposed of according to EPA and DOD standards. All owner tags are to be removed and the contractor shall provide certification of disposal per EPA/DOD standards.

3. All equipment removed shall be recorded by Type, Manufacturer, Mode, Asset Tag Number and Serial Number.

4. The Owner may elect to keep some of the equipment for use in other buildings. This will be determined post-award. For bidding purposes, bidders shall assume that all existing equipment not required for the new solution shall be properly disposed of.

Audio/Video Systems and Equipment Section 17430 (Page 4) Addendum No. 1 – May 30, 2025

3.02 FIELD QUALITY CONTROL

A. All installation, configuration, setup, program, and related work shall be performed by technicians trained by the manufacturer in the installation and service of the equipment provided.

B. The awarded contractor shall maintain a consistent Project team during the duration of the Project.

3.03 DEMONSTRATION AND KNOWELDGE TRANSFER

A. The following outlines the required demonstration and knowledge transfer that is required of this Project. The demonstration and knowledge transfer will be provided at no additional cost to the Owner.

1. End User Knowledge Transfer – The awarded contractor will be required to provide a minimum of two (2) two-hour sessions of knowledge transfer at no additional cost to the Owner.

2. Technical Staff Knowledge Transfer – The awarded contractor will be required to provide a minimum of two (2) two-hour sessions of knowledge transfer at no additional cost to the Owner.

3.04 PROJECT DOCUMENTATION

A. All of the items below must be included in a three-ring binder that will be presented to the Owner at the “close out” meeting. All documentation must also be in electronic non-pdf formats.

B. A set of drawings showing locations of all equipment locations and approximate cable paths.

C. Inventory spreadsheet will include the following information for all of the equipment:

1. Manufacturer

2. Model Number

3. Description

4. Serial Number

5. Location

6. Asset Tag Number

D. Documentation (including contact information) on the equipment warranties, technical support, and applicable software assurance.

E. Manufacturer specification/cut sheets for the systems and equipment installed.

F. Installation and programming manuals, for all hardware and software components. This is to be delivered to the Owner in the form of two (2) hard copies, and one (1) electronic copy.

3.05 WARRANTY

A. Refer to Section 01800 for the applicable “Guarantee/Warranty” periods for all components of the specified solution.

End of Section 17430