OOS Energy Consulting RFP - Timeline.pdf

This document is a timeline for a Request for Proposal issued by the City of Philadelphia's Division of Energy & Climate Solutions for energy procurement and related consulting services. The City is seeking qualified consultants to provide advisory services for electricity, natural gas, steam, and vehicular fuel procurement across multiple municipal departments and facilities. The RFP was posted on September 16, 2026, with a pre-proposal meeting scheduled for September 28, 2026, at 2:00 PM Philadelphia Time. Applicants must submit questions by October 2, 2026, at 5:00 PM Philadelphia Time, with answers posted on eContract Philly by October 9, 2026. Proposals are due Friday, October 23, 2026, at 5:00 PM Philadelphia Time, with applicant interviews and presentations potentially scheduled for late October or early November at the City's discretion. Applicant selection is anticipated in November 2026, with contract execution expected between December 2026 and February 2027, and work commencement scheduled for April 2027. The initial contract term runs from April 18, 2027, through April 17, 2028, with the City holding options to extend for up to four additional one-year periods at its sole discretion.

The contract is structured as a fixed-price, not-to-exceed arrangement with monthly invoicing. The successful consultant must serve as the prime contractor and demonstrate prior experience as prime contractor for municipalities with substantial energy consumption, including at least 300,000 MWh electricity annually, 1 million MCF natural gas annually, and 3 million gallons vehicular fuel annually. The City's own consumption is approximately 677,000 MWh electricity annually, 1.5 million MCF natural gas, 6.6 million gallons of diesel and gasoline combined annually, and 100,000 Mlbs steam annually. Applicants are encouraged to include certified Local Business Entities (LBEs) and Small Business Enterprise (SBE) certified firms and must exercise Best and Good Faith Efforts to include such entities, though no mandatory participation ranges are established. Proposals must include detailed line-item cost breakdowns, firm hourly rates by education level and job title, Tax and Regulatory Status Clearance Statements, business licenses and permits, compliance certification with the 21st Century Minimum Wage and Benefits Standard, and political contribution disclosures. Submission is exclusively through eContract Philly, and evaluation criteria include superior ability to meet requirements, prior experience, quality of proposed solution, operational efficiency, local impact, and long-term cost effectiveness.