On-Call Custodial Services 2025.pdf

Request for Bids # 02262025 – On Call Custodial Services

Mt. Hood Commu n i t y Co l lege (M H CC ) Fac i l i t ies D ep a rt m en t i s req u est in g b id s f rom exp er ien ced v en d ors t o p ro v id e on - ca l l cu st od ia l ser v ice s .

The custodial services job description entails maintaining the cleanliness of the assigned area by performing routine cleaning tasks such as but not limited to sweeping, mopping, vacuuming, emptying trash, sanitizing restrooms, dusting furniture, cleaning windows, and managing cleaning supplies, ensuring the overall appearance of the facility is kept tidy and sanitary; this may also include minor maintenance tasks depending on the role and facility manager needs.

Please note that MHCC will provide all supplies needed to perform the job, the College only needs manpower.

It will be the contractors responsibility to provide reliable, semi-skilled/skilled laborers when requested. Contractor will ensure that a background check will be done and their employees are cleared to work prior to sending staff to MHCC.

Requirements:

• Temporary staff must have and pass a background check.

• Temporary staff must be available to work various shifts as needed / on-call (24/7, 365 days/year)

• Contractor will accommodate MHCC patrons, staff, and students as directed.

The purpose of this request is select one (2) contractor for a 24 months period.

Please fill out the information for your company on pages 3 and 4, and return to Eric Manarang at eric.manarang@mhcc.edu no later than 2:30 pm on March 6th, 2025. Call or email Eric at (503) 491-7349 if you have questions. Quotes submitted after the designated time shall be kept on file but will NOT be considered for award.

The Award will be made to the contractor providing the best value based upon price, contractor qualifications, staff qualifications, references, and availability. MHCC reserves the right to determine the most responsible bidder.

40% pricing – 20% Qualifications - 20% References – 20% Availability mailto:eric.manarang@mhcc.edu

Total price and references shall be delineated on the attached spreadsheets. Bids NOT submitted on the attached sheet provided WILL BE REJECTED.

Company Qualifications: On a separate paper (not to exceed 1 page), provide a description of the qualifications of your company, including the following:

• A brief description of the services that would be provided to MHCC.

• A description of how your company would insure the quality and timeliness of communication with MHCC. Include guaranteed response times for the following:

1. Response to an urgent/last minute requests by telephone, voicemail messages, and emails.

2. Filling urgent/last minute staffing requests; and

3. Reporting of staff absences and same-day replacement if requested.

Staff Qualifications: On another piece of paper (not to exceed 1 page), provide a description of the qualifications of your staff, including the following:

• Describe the individual(s) that would be responsible for servicing MHCC’s account including their qualifications and length of service in their current position.

• Describe what your organization would do to ensure consistency of the service to MHCC in the event that there is a change in the primary contact assigned to MHCC.

Insurance Requirements:

• The Contractor shall maintain commercial general liability in an amount not less than $1,000,000 per occurrence to protect against liability for bodily injury and property damage, which may arise out of the Contractor’s operations under this project. Such insurance shall include coverage for products-completed operations liability, independent contractors, contractual liability (including the tort liability of another assumed under a business contract), and all other standard coverage provided by a commercial general liability policy.

• The Contractor shall maintain automobile liability insurance in an amount not less than $1,000,000 per occurrence to protect against liability arising from the use, loading, and

• unloading of all of the Contractor’s owned, hired, and non-owned automobiles in connection with this project.

• The Contractor shall maintain workers’ compensation coverage for all subject workers as required by law, including employer’s liability.

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30 pm Match 6th, 2025

Other Services (please include pricing – attach a sheet if necessary) - leave blank if none

1. Provide 3 references (see page 4) and a copy of your certifications if any.

Vendor Name:____________________________Address:___________________________________

Address: _______________________________Contact Person: _____________________________

Phone Number:__________________________Authorized Signer:____________________________

Print Name/Title: _______________________________________Date: _______________________

Bill Rate (Per Hour)

Custodian

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 2:30 pm March 6th, 2025

REFERENCE FORM

Provide 3 references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):

Insurance Requirements: