OGC Reno _ Ex A _ Phases_Description.docx

ONE GRIFFN CENTER - Renovation – RFP# 25-005 Exhibit A -- SCOPE FOR EACH FLOOR BY PHASE

As stated in Bid Documents, each phase will need to be completed prior to moving to the next phase.

PHASE ONE – EOC & PUBLIC WORKS:

Phase One will consist of the replacement of carpet in the Public Works Director’s office, the Operations Manager’s Office, and the Administrative Coordinator’s Office. Wall & trim damage during this process will be of the responsibility of the contractor to repair. No other services in these 3 locations. The scope for the renovation for the new EOC will consist of the demolition of five walls, removal of one doorway, enclosing one door, building of offset wall and installation of door. All ceiling tiles and ceiling grid to be replaced. Construction of 12”Hx18’Lx10’D platform for control panel to sit on with steps on 2 sides. Light fixtures to be replaced with 2x4 LED, relocating light switches, electrical outlets, thermostats, fire suppression system, data lines and painting of walls. Flooring to be removed and replaced with new carpet. Door relocated will require strike plate for opening as it currently has with handicap push button. Verification of electrical outlets running from data center server will need to be located and marked with separate outlet color. New 6” vinyl cove base to be installed. Removal of all unused HVAC lines and Electrical Conduit in ceiling area. Furniture moving and returning to correct location in room to be responsibility of the contractor. All linear diffusers to be changed to 2x2 a/c vents. All holes located in firewalls are to be sealed per Fire Code. Location for mechanicals moved/added will be provided.

PHASE TWO – GIS STUDIO:

Phase Two scope will be renovations for the new GIS Studio. Inside the GIS Studio, two walls will need to be removed, 2 walls cut to ½ walls (height specs provided), replacement of carpet, light fixtures replaced with 2x4 LED, new ceiling tiles, ceiling grid replaced, projector film removed from wall, walls painted with new 6” vinyl cove base installed. Creating of new storage closet with lights. All unused HVAC lines and electrical conduit in ceiling area to be removed. Countertop installed on two knee walls with width of two feet. Relocation of light switches, electrical outlets, fire suppression system, thermostats and data lines. Furniture moved from third floor (current GIS offices) to new GIS studio. All linear diffusers to be changed to 2x2 a/c vents. All holes located in firewalls are to be sealed per Fire Code. Location for mechanicals moved/added will be provided.

PHASE THREE – IT DATA CENTER & TELECOM OFFICES:

Phase Three scope will be the renovation of the Data Center & IT Telecom Offices. Renovation to this area will consist of the removal of 3 walls, relocation of 1 door, removal of non-matching raised floors with installation of matching raised floors, light fixtures replaced with 2x4 LED, light switches relocating, electrical outlets relocation, fire suppression system, thermostats and data lines relocating, new ceiling tiles and ceiling grid. Walls to be painted with new 6” vinyl cove base installed. Carpet in Telecom office to be replaced. Furniture will need to be moved and put back after completion of office area. The Telecom office on the right side of hallway will need painting, new 6” vinyl cove base installed, carpet replacement with furniture being moved for installation then placed back. Equipment in data center will need to be in dust bags during construction. Fire suppression gas line in data center will need to be relocated. During this phase, will require coordination through City of Griffin Project Manager for access in bringing in new a/c unit to this space. All linear diffusers to be changed to 2x2 a/c vents. All holes located in firewalls are to be sealed per Fire Code. Location for mechanicals moved/added will be provided.

PHASE FOUR – IT DEPARTMENT & REMAINING HALLWAYS:

Phase four has the largest scope of work. This scope includes: relocating the main hallway to follow OGC outside wall, creation of 14 offices, removal of wall and door access in waiting area, removal of ½ wall to create knee wall with counter top, replacement of carpet in entire area, relocation of electrical outlets, data lines, light switches, thermostats, fire suppression system. New ceiling tiles and ceiling grid to be installed. Additional light switches, data lines, electrical outlets to be allowed for each office space. First floor corridor is to have wall paper removed, walls painted with new 6” vinyl cove base installed. Phase 4 will also include the replacement of flooring in the first-floor hallways with new carpet. Walls in hallways to be painted with new 6” vinyl cove base installed. Light fixtures replaced with new 2x4 LED, new ceiling tiles and ceiling grid. Removal of all unused HVAC lines and Electrical conduit in ceiling area. All linear diffusers to be changed to 2x2 a/c vents. Water fountain on 1st floor hallway across from EOC will need to be replaced with new water fountain – bottle filler combo. Furniture will need to be moved from fourth floor. Installation of approved ADA signage for first floor including stairwells. All holes located in firewalls are to be sealed per Fire Code. Location for mechanicals moved/added will be provided.

PHASE 5 -- PLANNING & DEVELOPMENT AND HALLWAY:

The corridor and hallway of the 4th floor will need all wallpaper removed, walls painted, new 6” vinyl cove base installed, carpet replaced, light fixtures replaced with 2x4 LED, new ceiling tiles installed with ceiling grid painted white and leveled. The complete right side of the fourth floor can be renovated at one time. Furniture will need to be moved to the third floor and placed into correct office area prior to start of renovations. Renovations will include the removal of 5 walls, 1 wall cut to a knee wall with counter top, 1 wall to be cut to a knee wall with counter to ceiling glass wall installed, 1 door to be replaced with a glass door, 2 door removals, 1 door installation, all carpet replaced, all walls painted with new 6” vinyl cove base installed. Ceiling tiles replaced; ceiling grids painted white and leveled. All linear diffusers to be changed to 2x2 a/c vents. Light fixtures replaced with 2x4 LED, light switches relocating, electrical outlets relocating, fire suppression system and data line relocation. Removal of all unused HVAC lines & Electrical conduit in ceiling areas. Installation of approved ADA signage for fourth floor including stairwells. All holes located in firewalls are to be sealed per Fire Code. Location for mechanicals moved/added will be provided.

PHASE 6 – CORRIDOR AND HALLWAY:

On the fifth floor, only the corridor and hallway are being renovated. Scope will consist of removing all wallpaper, painting walls, installing new 6” vinyl cove base, replacing carpet and light fixtures replaced with 2x4 LED. New ceiling tiles, with ceiling grid painted white and leveled. All linear diffusers to be replaced with 2x2 a/c vent. Installation of approved ADA signage for fifth floor including stairwells. All holes located in firewalls are to be sealed per Fire Code.

PHASE 7 - HUMAN RESOURCES:

Prior to the start of renovations, furniture will need to be moved to the fourth floor and placed into correct office space. The complete right side of hallway can be renovated at one time. Scope for this section will include the construction of wall with double glass doors with striker plate and handicap push button at the single elevator (like opposite end of hallway). Removal of five walls, constructing of six walls, 5 doors relocated, 3 doors removed. One wall will be cut into knee wall with counter top, column enclosed, sliding access window with counter installed into wall, approx. 8’ desk height laminate counter top installed for work surface, wall paper removed, painted, installation of new 6” vinyl cove base, carpet replaced, lights replaced with 2x4 LED, electrical outlets relocated, light switches moved, data lines moved/added, ceiling tiles and ceiling grid replaced. Some thermostats will need to be relocated. All unused HVAC lines and Electrical conduit to be removed from ceiling area. All linear diffusers to be replaced with 2x2 a/c vent. All holes located in firewalls are to be sealed per Fire Code. Location for mechanicals moved/added will be provided.

PHASE 8 - CITY MANAGERS OFFICE:

Scope of work for this phase will need to be prioritized. City Manager’s Office and Administrative Coordinators Office will need to be completed as quickly as possible for limited downtime. These two areas will have light fixtures replaced with 2x4 LED, recessed lights replaced with LED recessed lights, walls painted, All linear diffusers to be replaced with 2x2 a/c vent. The back hallway, staff attorney and communications offices will receive paint, carpet replacement, new 6” vinyl cove base, and light fixtures replaced with 2x4 LED, can lights replaced with LED. Furniture in these two offices will need to be moved and placed back for carpet replacement. All holes located in firewalls are to be sealed per Fire Code.

PHASE 9 - FINANCE & CONFERENCE ROOM:

Prior to the start of this phase, all furniture in finance area and conference room to be relocated and/or moved for renovation. Scope of this phase will be creating new office spaces, more efficient access to offices and new conference room. The new conference room will need ceilings raised to a height of 9’ with all mechanicals, fire suppression and electrical in ceiling area to be raised (room to raise up). Two offices including closet will be combined with part of hallway to form new conference room. Light fixtures replaced with 4 additional 2x4 led fixtures added. Light fixtures will need to be relocated in center of room spaced out evenly, fixtures split between 2 switches. LED can lights installed around perimeter on dimmer switch. Electrical outlets, thermostats, light switches, data lines, and any fire suppression system will need relocating. Cable tray will need to be installed under conference room table location. New ceiling tiles and ceiling grid to be installed. Pine tongue and groove 1x8 installed for 9’x20’ accent wall installed and stained. Carpet replaced with new 6” vinyl cove base installed, double glass doors with transom, 22’ floor to ceiling glass commercial style wall installed. All linear diffusers to be replaced with 2x2 a/c vent. All wallpaper to be removed with walls painted including rear exit foyer. Current conference room will be split to create 2 offices and storage room. Double wood entrance doors & wall to be removed, right side wall and door of executive assistant office to be removed and replaced with floor to ceiling glass wall, and glass door with transom. Finance Director office will be expanded, 2 accountant offices will be moved back to absorb back hallway with hallway moved to front of those offices. Two new offices will be created in this phase. Electrical outlets, data lines, light switches, light fixtures will need to be relocated for each office creation, offices moving, and office with wall removal. Light fixtures in offices and hallways to be replaced with 2x4 LED, data lines, and thermostats relocated with fire safety system as needed. Carpet will be replaced in entire area including rear exit foyer, all offices painted with new 6” vinyl cove base installed, new ceiling tiles and grid installed. All unused HVAC lines and Electrical conduit in ceiling area to be removed during this phase. Plastic will need to be hung to form barrier wall from Communications office to entrance allowing for safe passage and dust mediation during demolition and construction phase as these offices will be open and functioning during this process. Two additional offices shown on plans will be created with above mentioned items. Moving furniture back into each office area in its correct location will complete this phase. All holes located in firewalls are to be sealed per Fire Code. Location for mechanicals moved/added will be provided.

PHASE 10 - WATER & WASTE WATER & HALLWAYS :

Prior to the start of this phase, furniture in this area will need to be either moved to its correct office location and/or moved for renovation. Greeter area will require the removal of 2 walls, painting, carpet, 2x4 LED light replacement, 6” vinyl cove base installed, new ceiling grid and ceiling tiles installed. Data lines will need to be added, electrical outlets added and light switch relocation. All wallpaper in hallway to be removed, door and wall in main hallway to be removed, all lights replaced with 2x4 LED, walls painted with new 6” vinyl cove base installed, new ceiling tiles with ceiling grid painted white and leveled. In the Water and Waste Water department, employee entrance hallway to be relocated, counter top on half wall to be removed for complete wall installation, wall relocation to expand storage area, walls moved and relocated to create larger conference room. Three Doors will be removed and two new door locations created. Two offices will be combined with their adjoining wall removed to create break room with sink, and laminate counter top installed. All light fixtures to be replaced with 2x4 LED, walls painted with new 6” cove base installed, all flooring replaced with new carpet. All unused HVAC lines and Electrical conduit to be removed in ceiling area. All linear diffusers to be replaced with 2x2 a/c vents. New ceiling tiles and grid installed. Water fountain in hallway to be replaced with water fountain with bottle filler, same fixture as installed on first floor. The third-floor corridor, wallpaper will be removed, walls painted, new 6” vinyl cove base installed, linear diffusers replaced with 2x2 a/c vents, carpet replacement, new ceiling tiles, ceiling grid painted white and leveled. Removal of all unused HVAC lines and Electrical conduit in ceiling area. Installation of approved ADA signage for third floor including stairwells. All holes located in firewalls are to be sealed per Fire Code. Returning furniture to its original location in offices will complete this phase. Location for mechanicals moved/added will be provided.

PUNCH OUT FOR ALL RENOVATED AREAS:

Upon completion of final phase of renovation to OGC, a punch list will be provided for contractor to address.