Offer_and_Acceptance_Page.pdf

This is an Offer and Acceptance page for the City of Tucson, Arizona, related to the Jacobs Park & Ochoa Soccer Complex Improvements project (IFB No. 250103). The document serves as the formal contractual instrument by which bidders submit offers to furnish materials and services in compliance with all terms, scope of work, conditions, specifications, and amendments outlined in the solicitation. The project encompasses comprehensive infrastructure improvements including four softball fields, LED sports lighting, irrigation systems, dugouts, covered bleachers, volleyball courts, skate parks, pickleball courts, batting cages, a splash pad, restroom facilities, group ramadas, and parking lot improvements. Bidders must submit proposals by April 1, 2025, at 2:00 pm, with a pre-bid conference scheduled for March 11, 2025, at 11:00 am. The project allows for a base bid plus 10 add alternates to be awarded based on available funding and departmental needs, with a required completion timeline of 365 consecutive calendar days. Upon acceptance by the City of Tucson through authorization by the City Attorney and Director of Business Services, the contractor becomes bound to deliver the specified materials and services under the assigned Contract Number.

The estimated project value ranges between $5,000,000 and $10,000,000, with funding sources including 407 Bond funds, impact fees, federal funds, ward funding, and federal funding from the Land and Water Conservation Fund passed through the Arizona State Parks Department. Contractors must provide a bid bond, performance bond, and payment bond, each equal to 100% of the contract amount, with the City retaining 10% of each estimate as a performance guarantee. Liquidated damages are assessed at $2,710 per calendar day of delay. The solicitation includes provisions for Small Business Enterprise (SBE) and Disadvantaged Business Enterprise (DBE) participation, with a 0% DBE goal requiring Good Faith Efforts from bidders. Bidders must complete a Contractor Responsibility Form demonstrating technical expertise in park infrastructure development, sports facility construction, and comprehensive site improvement capabilities, including documentation of company history, current workload, and past performance capabilities. Compliance with the Build America Buy America Act, International Building Code, and local jurisdictional requirements is mandatory.