Offer_and_Acceptance_Form_26C.docx

This is an Offer and Acceptance Form for RFP 26C-0320 issued by Mohave Educational Services Cooperative, Inc., an Arizona-based consortium serving approximately 480 public agencies statewide, including school districts, cities, counties, state agencies, community colleges, universities, and qualifying nonprofits. The solicitation requests comprehensive sourcing of milk and dairy products, including half-pint cartons, gallons, half-gallons, cream products, cottage cheese, protein beverages, frozen treats, and ice cream sandwiches, with historical usage data ranging from single units to over 19 million units for high-volume items. The proposal submission deadline was March 20, 2026, at 3:00 p.m. Arizona time, with a pre-proposal conference held on February 20, 2026, and a question deadline of March 13, 2026. The contract will be awarded for an initial one-year term with four potential one-year extension options, allowing for up to five years of contract duration. Vendors awarded under this solicitation are bound to furnish materials and services in compliance with all specified requirements, issued amendments, and any accepted exceptions or deviations noted in the solicitation, and shall not commence billable work or provide any material or service unless and until they receive a purchase order with Mohave's review noted.

Pricing shall be based on Federal Market Order #131 for Class I milk at 3.5% butterfat for February 2026, with monthly adjustments tied to USDA Federal Market Order publications, and must include Mohave's mandatory 1% administration fee and delivery to member locations statewide. All prices must be submitted as firm fixed prices in an unlocked Excel format, though economic price adjustments may be included for unforeseen circumstances beyond the vendor's control and must be approved by Mohave. Evaluation criteria include pricing (30 points), offer and acceptance documents and terms (25 points), vendor qualifications and experience (20 points), supporting documents (15 points), and additional information demonstrating ability to follow instructions (10 points). Vendors must demonstrate three years of experience in the product category, maintain appropriate licenses and permits, provide evidence of current insurance coverage with minimum general liability aggregate limits of $2,000,000, and submit financial information demonstrating business stability along with past performance references from at least three Arizona public agencies. All milk and dairy products must be domestically grown and processed in accordance with the William F. Goodling Child Nutrition Reauthorization Act of 1998, with Buy American provisions requiring domestic agricultural commodities comprising at least 51 percent of processed products, and must comply with the Healthy, Hunger-Free Kids Act of 2010, the Whole Milk for Healthy Kids Act of 2025, and Arizona Revised Statutes 15-242.01.