OFFER_AND_ACCEPTANCE.pdf

This is an Offer and Acceptance form for the City of Tucson related to RFP No. 240048 for the fabrication of Station Control Panels for the Tucson Water Department. The solicitation seeks contractors to establish an annual requirements contract for the fabrication of four specific panel types: Well C-120 (48x36-inch wall mount), Sundt Booster (48x60-inch wall mount), Plane Tech DR PRV (72x48-inch freestanding), and La Paloma Reservoir & Booster (72x72-inch freestanding). The City anticipates purchasing approximately 20 panels per year on an as-needed basis, with the Tucson Water Department providing specifications and requesting price quotes for each specific panel job. A pre-submittal conference was held on December 18, 2023, with proposals due on January 10, 2024, at 2:00 PM local Arizona time. The contract will be awarded to multiple contractors to ensure adequate product line selection and geographic coverage. The contract term is one year with potential extensions for up to four additional one-year periods.

Contractors must be Arizona-based to facilitate contract administration and panel testing, possess UL508A certification for building control panels, and maintain a dedicated controlled environment for fabrication. The City estimates an annual spend of approximately $980,000 and will award projects to contractors whose quotes are most advantageous regarding price and delivery time. The procurement includes Section 3 Program requirements mandating that 25 percent of labor hours be performed by Section 3 Workers and 5 percent by Targeted Section 3 Workers. Contractors must provide completely assembled, wired, and tested panels to UL 508 rating standards, along with all necessary documentation, calibration certificates, and as-built drawings. Allen-Bradley components must be supplied as spare parts, including CompactLogix controllers, I/O modules, interface cards, display units, and network switches. Panels must be capable of 120 and 480-volt power testing.