Offer_and_Acceptance.pdf

This is an Offer and Acceptance form for the City of Tucson, Arizona, establishing the contractual framework for a Qualified Vendor List (QVL) for Tree Work Services. The City seeks qualified contractors to provide routine and on-call urban forestry services across three service groups: Group 1 (Mature Tree Maintenance), Group 2 (Tree Planting & Young Tree Maintenance), and Group 3 (Consultation, Outreach, Instruction, and Data Collection). Contractors may apply for one or multiple service groups to support the City's comprehensive urban forest management program. The initial submittal deadline is 2:00 p.m. Arizona local time on March 16, 2026, with a non-mandatory pre-submittal meeting scheduled for March 2, 2026, at 10:00 a.m. via Microsoft Teams and questions due by March 6, 2026. The solicitation remains open and continuous through March 16, 2031, with the City reviewing proposals twice annually in March and September, though evaluation may occur at the City's discretion. The contract term extends one year from award with City options to extend for up to four additional one-year periods.

Pricing is submitted on an hourly basis for four labor categories: Crew Lead/Arborist, Crew Member/Tree Worker, Additional Staff, and On-Call/Emergency services, with separate pricing tables for each applicable service group. Contractors must hold International Society of Arboriculture Certified Arborist status for complex operations and maintain liability insurance including Commercial General Liability ($1,000,000 per occurrence, $2,000,000 general aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Workers' Compensation (statutory), and Professional Liability ($1,000,000 per claim, $2,000,000 annual aggregate). The solicitation is funded through American Rescue Plan Act (ARPA), Housing and Urban Development (HUD), and Federal Transit Administration (FTA) sources, requiring compliance with multiple federal mandates including Executive Order 11246 for equal employment opportunity, Section 3 compliance (25 percent of labor hours by Section 3 workers), prevailing wage requirements for contracts exceeding $2,000, Davis-Bacon wage requirements for construction activities exceeding $2,000, and Buy America requirements. Contractors must also comply with the City's Living Wage Ordinance, register with the City's Business Services Department, and obtain a City Business License. No guarantee of work availability exists, and the City reserves the right to adjust the scope based on anticipated needs and available funding.