OFFER_AND_ACCEPTANCE.IFB.pdf

This is an Offer and Acceptance form for the City of Tucson, Arizona, establishing a binding contract between the city and a selected contractor for ABC Road and Ground Materials. The solicitation, issued as Invitation for Bid (IFB) No. 230141, seeks to establish multiple annual requirements contracts for construction and landscaping materials including aggregate base course, concrete aggregate, blotter material, cover aggregate, concrete and mortar sand, fill dirt, decomposed granite, Salt River Run Rock, decorative rock, and boulders. Estimated quantities range from 12 to 22,500 tons depending on material type. The pre-submittal conference was scheduled for July 21, 2023, with bids due on August 4, 2023, at 2:00 P.M. Arizona time. Materials may be picked up at contractor locations or delivered to specified metropolitan Tucson sites. The contract term is one year with options to renew for four additional one-year periods, providing potential long-term engagement opportunities.

Contractors must comply with Standard Specifications for Public Improvements for Pima County and the City of Tucson, maintain proper licensing and insurance, and adhere to all local and federal regulations. The solicitation emphasizes opportunities for disadvantaged businesses through HUD's Section 3 Program, requiring contractors to ensure 25 percent of total labor hours are performed by Section 3 Workers and 5 percent by Targeted Section 3 Workers, with detailed certification requirements. Evaluation criteria focus on competitive unit pricing, quality standards compliance, and adherence to wage requirements and non-discrimination policies. The City of Tucson reserves the right to adjust quantities and award multiple contracts to different vendors based on proposals and capabilities.