OCPS_Disclosure_Statement_2025.pdf

This is a disclosure statement issued by Events DC, the Washington Convention and Sports Authority, requiring principals bidding on the Lenel Access Control Modernization and Infrastructure Upgrade Services contract to disclose any past or present business, familial, or personal relationships with Events DC Board of Directors and Key Staff Members. The solicitation encompasses complete replacement and modernization of the existing Lenel OnGuard Access Control System throughout the 2.3 million square foot Walter E. Washington Convention Center, including migration from legacy 7.x components to Lenel OnGuard 8.3 or newer, deployment of new intelligent controllers, network infrastructure, HID iClass SEOS credentialing systems, and CAD-based documentation across five vertical levels. The project is structured in six implementation phases: server and network infrastructure, system migration, and implementation across South, Middle, and North Buildings, with project closeout. Critical deadlines include a pre-proposal conference and mandatory site visit on February 9, 2026, at 12:00 PM EST, written questions due February 12, 2026, at 5:00 PM EST, and proposals due February 26, 2026, at 5:00 PM EST. The base contract term extends from award through September 30, 2028, with four one-year renewal options available at Events DC's discretion.

Qualified contractors must be certified Lenel OnGuard Value-Added Resellers with minimum ten years of enterprise-level experience, at least six years with Lenel OnGuard 7.x or higher, a Lead Technician with Lenel Certified Professional or Expert credentials, and a Project Manager with ten years of relevant experience managing projects exceeding $1 million. This procurement includes a 35 percent set-aside for Certified Business Enterprises as mandated under the Small and Certified Business Enterprise Development and Assistance Amendment Act of 2014. For contracts exceeding $250,000, contractors must award at least 35 percent of annual contract value to certified Small Business Enterprises or CBEs through a preliminary subcontracting plan, and for contracts exceeding $300,000, must comply with First Source Employment requirements ensuring 51 percent of hired personnel are District of Columbia residents. The project requires compliance with D.C. prevailing wage determinations and comprehensive insurance coverage including $1 million general liability, $5 million umbrella liability, and $1 million cyber liability. No incumbent vendor is identified; however, the project's substantial scope indicates a contract valued well above $300,000.