Ocean-Center-Entertainment-Tech-Pack.pdf
PDF 9 MB Posted
- Solicitation number
- 26-P-124JJ
- Issued by
- Volusia County, Florida
About this file
This is an Entertainment Technology Pack document supporting Volusia County's procurement for Ocean Center Event Staffing and Event Security Services at the Ocean Center Convention Center and Event Venue located at 101 N. Atlantic Ave. in Daytona Beach, Florida. The procurement seeks qualified proposers to provide trained personnel across three distinct service lines: Event Staffing (ticket-taking, ushering, guest assistance, and patron-services functions), Entry Security/Checkpoint Security (operation of safety-check lanes, magnetometer screening, bag inspection, and patron access control), and In-Event Security (crowd management, incident response, and physical intervention support during concerts and live entertainment events). The number of personnel required, their specific posts, hours, and duties will vary by event and shall be requested in advance by Ocean Center staff. From August 2025 to August 2026, the Ocean Center utilized third-party staffing for these services and special workers (event monitors/dock monitors) on 52 separate occasions.
The successful proposer must demonstrate a high degree of reliability and maintain a positive, customer-service-focused culture. This technology pack serves as supporting documentation to assist potential bidders in understanding the scope and operational requirements of the contract opportunity. The contract will span from August 2025 through August 2026, with the specific volume and nature of staffing needs to be determined by event-by-event requests from Ocean Center management.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ENTERTAINMENT TECH PACK
ii OCEAN CENTER | ENTERTAINMENT TECH PACK
Arena . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 - 4
Exhibit Hall
Ballroom
Dressing Rooms, Power and Electrical Services, Staging, House Inventory
Arena Loading Dock, Exhibit Hall Loading Dock
Deal Structure
TA B L E O F C O N T E N T S
The arena is a versatile and dynamic space designed to host a wide range of productions. It features flexible seating and stage configurations, ample rigging capabilities, high-quality sound and lighting systems with convenient loading dock access.
42,000 square feet
7,820 total seats
2,200 standing room
Stage Size: 60’W x 40’D x 4’H
Full House
Lower Seating: 2,696
Upper Seating: 3,336 (section 201 and 222 excluded)
Floor Seating: 1,788
A R E N A F L O O R P L A N
GA Floor for Concert Setup - August 13, 2024 at 12:00 PM
20 Feet
Half House for C once rt Se tup - August 13, 2024 at 12:00 PM
20 Fe e t
2 OCEAN CENTER | ENTERTAINMENT TECH PACK
Half House Lower Seating: 1,110
Upper Seating: 2,685
Floor: 720
GA Standing Lower Standing: 3,800
Upper Bowl: 3,891
Floor: 1,788 optional or 2,200 standing
A R E N A F L O O R P L A N
A R E N A R I G G I N G
Chain Motors:
Description: ½ Ton Chain Motors
Quantity: 10 units available
Use: Suitable for lifting and rigging purposes
Truss Sections:
Rigging points
• 12”x12” Square Truss Sections:
Quantity: 31 units available
Details: 10’ sections including 4 corner pieces
• 12” Triangular Truss Sections:
Quantity: 24 units available
Type: Rhone Tower
Details: Suitable for structural support and rigging
Low steel height from finished floor is 47’ | High steel height from finished floor is 72’
Rigging point weight ratings:
4,000 lb: 32 points distributed across the arena steel structure (low steel).
8,000 lb: 3 points centered on the east end of the arena directly above staging (low steel).
The facility coordinates use of riggers, load crew, stagehands, camera operators and spotlight operators in instances where the show promoter or lessee does not have their own. If the traveling production team does not include rigging personnel, the Ocean Center will exclusively manage all rigging services to ensure safety and efficiency.
4 OCEAN CENTER | ENTERTAINMENT TECH PACK
A R E N A S Y S T E M S
Lighting
House lighting is available and well suited for general event use such as ceremonies, speaking engagements, and conferences.
See audio and lighting specifications for the Ocean Center.
Sound The in-house sounds system is optimized for voice clarity and is ideal for sports events, panels, and spoken word.
Exhibit Hall for Kate Test - February 17, 2025 at 4:36 PM
20 Feet
90 ft.
180 ft.
E X H I B I T H A L L F L O O R P L A N
Exhibit Hall The Ocean Center’s versatile Exhibit Hall offers over 93,000 square feet of adaptable space, designed to accommodate large-scale productions and custom event builds. Ideal for concerts, shows, festivals, and trade events, the hall supports a wide range of layouts and technical needs.
Ceiling Height: 32’ (with no rigging points)
Square feet: 93,000
Stage Size: 60’W x 40’D x 4’H
Standing Capacity: 9,000
Banquet Seating: 500
Theater Seating: 3,000
6 OCEAN CENTER | ENTERTAINMENT TECH PACK
Ballroom The ballroom offers an elegant and versatile setting for events and with over 12,000 square feet of customizable space, it’s the ideal venue for intimate concerts.
Seated: 1,000 | Standing: 1,600
B A L L R O O M F L O O R P L A N
C o n c e rt B a llr o o m w it h s ta g e n o s e a ti n g f o r K a te T e st
| - |
| F |
e b ru a ry a t :3 P M
F e e t
F ir st F lo o r fo r C o n c e rt S e tu p
| - |
| A |
u g u st a t :0 P M
F e e t
Dressing Rooms Located approximately 100’ offstage left, our eight dressing rooms offer private, comfortable spaces for talent prep.
Dressing Rooms: 8
Dressing Rooms A & B: No Showers or Restrooms
Dressing Rooms C & D: 1 Shower, 1 Sink, 1 Stall
Dressing Rooms E-H: 4 Showers, 3 Sinks, 2 Stalls, 2 Urinals
Show Office
Power and Electrical Services Stage power is included in rent. Additional power is available from floor boxes strategically located in the arena, exhibit hall and ballroom. Power is provided exclusively in-house.
Available Staging 80’W x 40’D x 4’H
60’W x 40’D x 2’H
House Inventory A list of production related inventory available upon request.
G E N E R A L I N F O R M AT I O N
8 OCEAN CENTER | ENTERTAINMENT TECH PACK
Arena Loading Dock The arena loading dock consists of two loading bays, drive-in access, and vehicle parking spaces. Additional on-site parking available as needed for marshalling or staff.
Loading Bays: 2
Parking Spaces: 6
Shore Power Accessible
Drive-In Door: 12’W x 10’H
Exhibit Hall Loading Dock The exhibit hall loading dock consists of six loading bays, drive-in access, and vehicle parking spaces. Additional on-site parking available as needed for marshalling or staff.
Loading Bays: 6
Parking Spaces: 8
Shore Power Accessible
Drive-In Door:
16’W x 20’H
G E N E R A L I N F O R M AT I O N
D E A L S T R U C T U R E
Base Rental Per Day Includes:
• Facility Rental
• Front of House Staff
• Perimeter Security
• Guest Services
• Box Office Staffing
• Crowd Managers
• Ushers
• Administrative Overhead
• Traffic Control
• Emergency Medical Services
• (1) Lighting and Sound Technician
• Dressing Rooms including towels and soft goods
• Housekeeping
• (6) Spotlights
• Stage electrical
• Staging up to 80’W x 40’D x 4’H
Requirements Above Base Rental
• Additional Staging
• Riggers
• Electrical Installations
• Spotlight Operators
• Post-Show Cleaning
• Catering
• Stagehands
• Magnetometers
• Event Security and/or Police
• ASCAP, BMI, SEASAC, etc.
Facility Assistance Upon Request
• Talent Buying (Music, Comedy, Speakers)
• Marketing/Advertising
• Hotel
• Runners
• Forklift and Boom lift
If you need assistance with something not listed, just ask!
OceanCenter.com
TheOceanCenter | TheOceanCenter | ocean-center
File details come from the government source that posted it. Updated .