OCAT GEN 2524 Misc Svs Project Manual.pdf

OCAT 00010-1 Miscellaneous Services, Repairs and Maintenance

TABLE OF CONTENTS

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

Document Name Document No.

Section 000 — General Information Project Title Sheet and Signature Page OCAT 00001 Table of Contents OCAT 00010 List of Drawings OCAT 00015 Solicitation for Bids OCAT 00020 Instructions to Bidders OCAT 00025

Section 100 — Federal Regulations and Requirements Not Used

Section 200 — Bid Items Bid Items – Cover Sheet OCAT 00200 Bid Items OCAT 00201

Section 300 — Bid Documents Bid Documents – Cover Sheet OCAT 00300 Available via Electronic Bidding Process Only

Item Response Form Anti/Non-Collusion Affidavit Business Relationship Affidavit

Section 400 — Bid Affidavits, Statements, and Certificates Bid Affidavits, Statements, and Certificates – Cover Sheet OCAT 00400 Certificate of Non-Discrimination OCAT 00401 Immigration Affidavit OCAT 00402 Local Subcontractor Utilization Plan and Affidavit OCAT 00403

Section 500 — Contract Documents Contract Documents – Cover Sheet OCAT 00500 Annual Maintenance Contract (Agreement) OCAT 00511 Certificate of Insurance Instructions and Form OCAT 00520 Performance Bond OCAT 00530 Statutory Bond OCAT 00540 Maintenance Bond OCAT 00550 Defect Bond OCAT 00560 Instructions for Uniform Claim Voucher and Invoice for Construction Services OCAT 00580 Uniform Claim Voucher and Invoice for Construction Services Form OCAT 00581 Contractor’s Itemized Breakdown for Change Order Request OCAT 00582 Certificate of Substantial Completion OCAT 00590 Release Form OCAT 00591 Local Subcontractor Business Utilization Closeout Report OCAT 00592

Section 600 — OCAT General and Supplementary Provisions OCAT General and Supplementary Provisions – Cover Sheet OCAT 00600 Subsection I - Definitions OCAT 00610 Subsection II - Information and Requirements for Bidders OCAT 00620 Subsection III - Award and Execution of Contract OCAT 00630 Subsection IV - Scope of Work OCAT 00641 Subsection V - Control of Work and Material OCAT 00651 Subsection VI - Legal Relation and Responsibility to the Public OCAT 00660

OCAT 00010-2 Miscellaneous Services, Repairs and Maintenance

Section 600 — OCAT General and Supplementary Provisions (cont’d) Subsection VII - Prosecution and Progress OCAT 00671 Subsection VIII - Measurement and Payment OCAT 00681 Supplementary Provisions OCAT 00690

Section 700 — FAA General and Supplementary Provisions Not Used

Section 800 — OCAT Special Provisions Not Used

Section 900 — FAA Special Provisions Not Used

Facility Construction Subgroup

OCAT 00020-1 Miscellaneous Services, Repairs and Maintenance

SOLICITATION FOR BIDS

Notice is hereby given that the OKLAHOMA CITY AIRPORT TRUST will electronically receive sealed bids for:

PROJECT NO. OCAT GEN 2524

Miscellaneous Services, Repairs and Maintenance

OKC Will Rogers International Airport, Wiley Post Airport, Clarence E. Page Airport

FOR

OKLAHOMA CITY AIRPORT TRUST

OKLAHOMA CITY, OKLAHOMA

in the OFFICE OF THE CITY CLERK, Municipal Building, 200 North Walker Avenue, Oklahoma City, Oklahoma, 73102, until 10:00:00 a.m. on the 26th day of March, 2025. Bids shall be opened electronically at the above stated time for receipt of bids or as soon thereafter as practicable.

Bids shall be made in accordance with the Bidding Documents, which are on file with the City Clerk and available for examination at https://www.bidnetdirect.com/oklahoma/cityofoklahomacityandtrusts

Bidders shall pre-register for electronic bidding at https://www.bidnetdirect.com/public/user-registration?purchasingGroupId=93598201. Bidders shall be pre-qualified pursuant to Ordinance No. 26,614 approved by the City Council on December 8, 2020, or qualified as otherwise specified in the Bidding Documents. All affidavits and certifications identified and listed herein as Bidding Documents shall be properly executed and accompany the bid of each Bidder.

Bids electronically deposited more than ninety-six (96) hours, excluding Saturdays, Sundays, and holidays, before the time set for opening of bids, as well as bids received after the time set for opening of bids, will not be considered.

The OKLAHOMA CITY AIRPORT TRUST reserves the right to reject any and all bids and to waive any and all informalities.

A mandatory Pre-Bid Conference for the subject project will be held in the Department of Airports Osage Conference Room, 2nd Floor, Terminal Building, Will Rogers World Airport (or OKC Will Rogers International Airport), 7100 Terminal Drive, Oklahoma City, Oklahoma, 73159, at 10:00 A.M. on March 11, 2025.

A cashier's check, certified check, irrevocable letter of credit, or surety bond payable to the OKLAHOMA CITY AIRPORT TRUST in the amount of five percent (5%) of the total bid shall accompany the bid of each Bidder. Bid Security will be returned to unsuccessful Bidders. The Bidder shall forfeit its bid security in the amount of five percent (5%) of the bid amount for failure to deliver to the Oklahoma City Airport Trust a properly executed agreement, bonds, and certificate(s) of insurance within ten (10) days of written notification of the award of contract to Bidder.

The Trust may require up to forty-five (45) days from receipt of bids to award of contract.

The Oklahoma City Airport Trust, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that, for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and no business be discriminated against on the grounds of race, color, or national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

This is not a Federally funded project.

END OF SECTION

OCAT 00025-1 Miscellaneous Services, Repairs and Maintenance

SUMMARY OF INSTRUCTIONS TO BIDDERS

Refer to General Provisions for instructions regarding preparation of bids, bid security, filing of bids, modification of bids, irregular bids, rejection of bids, and disqualification of bidders.

The “Electronic Bidding Process” shall mean a bid process through electronic means only. All signatures will be accepted through electronic methods. The Electronic Bidding Process will be available at https://www.bidnetdirect.com/oklahoma/cityofoklahomacityandtrusts. For assistance in completing the Electronic Bidding Process, please contact Bidnet via e-mail at support@bidnet.com or telephone at 800- 835-4603.

Affidavits: Download, review, complete, sign, and re-upload the Anti/Non-Collusion Affidavit and Business Relationship Affidavit forms in the Electronic Bidding System

Bidding and Awarding Requirements: Refer to State of Oklahoma "Public Competitive Bidding Act of 1974" and/or the Public Trust Act provisions with additions and amendments thereto.

PRE-QUALIFICATION OF CONTRACTORS

Bidders on this Project must be pre-qualified with The City of Oklahoma City, Oklahoma. See OCAT 00620 and OCAT 00690 for specific qualifications requirements.

ELECTRONIC SIGNATURE

Only a person having the legal authority to bind the Bidder may submit a Bid through the Electronic Bidding Process. The Bidder is responsible for ensuring that only an authrized agent submits a Bid on behalf of the company through the electronic process. Bidders shall take whatever steps necessary to ensure that the person submitting the Bid is their authorized agent.

BONDS

Bid Security: Furnish with the Bid as required in Bidding Documents.

Contract Bonds: See General Provisions and forms bound in Specifications.

Performance Bond.

Statutory Bond.

Maintenance Bond.

Defect Bond (when required).

FEES AND PERMITS

The fees for all required permits shall be paid by the Contractor.

The Contractor, his employees, agents and sub-contractors are solely responsible for applying for and obtaining all required City, County and State permits, licenses and inspections.

The Contractor, his employees, agents and sub-contractors shall pay and bear all expense of all sales tax and other taxes pertaining to the project.

CONDITIONS RELATING TO CONSTRUCTION

Bidders shall fully inform themselves of conditions relating to construction and labor under which the work will be performed.

EXAMINATION OF DOCUMENTS AND CONSTRUCTION SITE

Prior to submitting a Bid, examine the Bidding and Contract Documents and examine the site of the work to obtain first-hand knowledge of all existing conditions under which Bidder will be required to operate.

Successful Bidder will not be given extra payments for conditions which can be determined by examining the Documents and site.

Errors, inconsistencies, or omissions discovered in the Bidding and/or Contract Documents must be reported to the Project Manager through the Electronic Bidding Process at least seven (7) days prior to Bid Date, and will be corrected by addenda when applicable. If Bidder does not notify the Project Manager of any such conditions, it will be assumed all items of work and materials have been included in his Bid.

OCAT 00025-2 Miscellaneous Services, Repairs and Maintenance

ANNUAL MAINTENANCE CONTRACT

The Annual Maintenance Contract between the successful Bidder and the Trust will be in the form contained in the Project Manual with any necessary information included.

DOCUMENTS REQUIRED TO BID

The following items are required to be electronically filed with the Bid:

Electronic Item Response Form Bid Security Anti/Non-Collusion Affidavit Business Relationships Affidavit Special Questionnaire

DOCUMENTS REQUIRED FOR Contract AWARD

Construction Contract Certificates of Insurance Performance Bond Statutory Bond Maintenance Bond Defect Bond (when required) Certificate of Nondiscrimination Immigration Affidavit Local Subcontractor Business Utilization Plan and Affidavit

The following items will be executed by the successful Bidder upon completion of the Contract:

Release Form Local Subcontractor Business Utilization Close Out Report

A mandatory Pre-Bid Conference for the subject project will be held in the Department of Airports Osage Conference Room, 2nd Floor, Terminal Building, Will Rogers World Airport (or OKC Will Rogers International Airport), 7100 Terminal Drive, Oklahoma City, Oklahoma, 73159, at 10:00 A.M. on March 11, 2025.

END OF SECTION

OCAT 00200-1 Miscellaneous Services, Repairs and Maintenance

SECTION 200

BID ITEMS

Project No. OCAT GEN 2524

OKC Will Rogers International Airport, Wiley Post Airport, Clarence E. Page Airport for Oklahoma City Airport Trust Oklahoma City, Oklahoma

OCAT 00201-1 Miscellaneous Services, Repairs and Maintenance

BID ITEMS

OCAT GEN 2524, MISCELLANEOUS SERVICES, MAINTENANCE AND REPAIR

Base Bid

Item Title/Description Unit Quantity

1 Foreman Hour 1,250

Provide labor for a Foreman to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

2 Brick/Stone Mason Hour 100

Provide labor for a Brick/Stone Mason to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

3 Carpenter Hour 500

Provide labor for a Carpenter to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

4 Certified Welder Hour 200

Provide labor for a Certified Welder to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

5 Light Equipment Operator Hour 200

Provide labor for a Light Equipment Operator to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal

OCAT 00201-2 Miscellaneous Services, Repairs and Maintenance protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

6 Light Truck Driver Hour 100

Provide labor for a Light Truck Driver to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

7 Laborer Hour 2,500

Provide labor for a Laborer to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

8 Concrete Finisher Hour 100

Provide labor for a Concrete Finisher to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

9 Painter Hour 100

Provide labor for a Painter to perform work during regular working hours. Unit price shall include, in addition to the employee's actual hourly wage paid, the cost for all fringe benefits, overhead and profit, and all bonds and insurance. Also include all hand tools, personal protective equipment, and other typical tools of the trade regularly used in performing the Work and all other incidental equipment necessary for the performance of the Work. Quantity of hours given under this classification is estimated for the purpose of bidding the project and establishing the hourly rate; actual quantity will be determined on a purchase order basis.

10 Materials Multiplier Each $60,000

Materials will be paid based on purchase order need. The total annual amount for materials on the contract is a bid allowance of $60,000 subject to Contractor's mark up, or multiplier. The multiplier shall be entered into the Unit Price field for this item. Example: for a 1.5 multiplier, the Contractor would enter a unit price of $1.50 and the extended price would be calculated as $90,000. The Trust understands the multiplier to be 1.5 (the $1.50 unit price). Example for no

OCAT 00201-3 Miscellaneous Services, Repairs and Maintenance markup: The Contractor would enter a unit price of $1.00 and the extended price would be calculated as $60,000. The Trust understands that there is no markup or multiplier.

11 Specialty Equipment Multiplier Each $50,000

Specialty Equipment will be paid based on purchase order need. The total annual amount for Specialty Equipment on the contract is a bid allowance of $50,000, subject to Contractor’s mark up, or multiplier. The multiplier shall be entered into the Unit Price field for this item. Example:

for a 1.5 multiplier, the Contractor would enter a unit price of $1.50 and the extended price would be calculated as $75,000. The Trust understands the multiplier to be 1.5 (the$1.50 unit price).

Example for no markup: The Contractor would enter a unit price of $1.00 and the extended price would

12 Insurance and Bonds Lump-Sum 1

This item is for the cost of providing the required insurance and bonds for the Contract.

OCAT 00300-1 Miscellaneous Services, Repairs and Maintenance

SECTION 300

BID DOCUMENTS

OKC Will Rogers International Airport, Wiley Post Airport, Clarence E. Page Airport for

Bid Documents are ONLY Available via Electronic Bidding Process

Download, review, complete, sign, and re-upload the Anti/Non-Collusion Affidavit and Business Relationship Affidavit forms in the Electronic Bidding System

ATTACH NOTARIZED COPY TO BID IN BIDNET

City Clerk 1/10/2025 Page 1 of 2

BUSINESS RELATIONSHIP AFFIDAVIT

The undersigned as Bidder or Bidder’s Authorized Agent, being of lawful age and being first duly sworn on oath, hereby swears, affirms and states that the undersigned has thoroughly read and understands the provisions and terms of this Business Relationship Affidavit and is fully knowledgeable of Bidder's and its officers’ and directors’ business relationships and associations and hereby affirmatively so states that as a part of this Bid.

The undersigned as Bidder or Bidder’s Authorized Agent further swears, affirms, and states that the Bidder does not have any partnership, joint venture, or other business relationship presently in effect or which existed within one (1) year prior to the date of this sworn statement and has not had any such relationship with the architect, the engineer, or any other party to this project except, if any, as stated on the lines below.

The undersigned as Bidder or as Bidder’s Authorized Agent further swears, affirms, and states that no officer or director of the Bidder has a partnership, joint venture, or other business relationship presently in effect and no officer or director of the Bidder has had any such relationship within one

(1) year prior to the date of this sworn statement with any officer or director of the architectural or engineering firm or other party to this project except, if any, as stated on the lines below.

If Bidder or any of its officers or directors has or within the one (1) year prior to the date of this statement has had any such relationships, the Bidder or Bidder’s Authorized Agent must state the names of all persons having such business relationships and the positions they hold or held with the Bidder and/or their respective companies or firms on the lines provided below:

(THE BIDDER MUST STATE ANY BUSINESS RELATIONSHIP MEETING THE ABOVE

DESCRIPTION ON THE LINES ABOVE, IF NO DISCLOSURE IS MADE ON THE ABOVE

LINES THEN BIDDER WILL BE IRREFUTABLY DEEMED TO HAVE STATED AND

SWORN UNDER PENALTY OF LAW THAT BIDDER AND ITS OFFICERS OR

DIRECTORS HAS NO SUCH RELATIONSHIPS.)

This Bid will not be considered unless this form has been fully signed by the

Bidder, and notarized, dated and completed by the Notary Public.

Do wn loa d, E xc ut e an d

Up loa d Do cu m en t in

E lec tro nic

B idd ing P ro ce ss

City Clerk 1/10/2025 Page 2 of 2

BUSINESS RELATIONSHIP AFFIDAVIT

N O T A R Y S T A T E M E N T

STATE OF ____________________________ )

COUNTY OF __________________________ )

I, _________________________________________, Notary Public in and for said County and

State, do hereby certify that on this _________ day of _________________________, 20 _____, _____________________________________, personally known to me to be the same person and official who executed the above and foregoing instrument as __________________________ appeared before me in person and acknowledged that, as such official, he/she executed the above instrument as his/her free and voluntary act on behalf of _________________________________ pursuant to authority conferred and for the uses and purposes therein set forth.

IN WITNESS THEREOF, I have hereunto set my hand and seal the day and year last above written.

Notary Public

My commission expires: My commission #:

(Seal)

Do wn loa d, E xc ut e an d

Up loa d Do cu m lec tro nic

B idd ing P ro

City Clerk 1/10/2025 Page 1 of 2

ANTI/NON-COLLUSION AFFIDAVIT

The following Affidavit is submitted by the Bidder, or Bidder's Authorized Agent:

The undersigned of lawful age, being first duly sworn on oath, affirms and says:

1. The undersigned is the Bidder or the duly authorized agent of the Bidder submitting this competitive bid and as the lawful authority to execute this Affidavit and the attached Bid.

For the purpose of certifying the facts pertaining to the existence of collusion among bidders and between bidders and City or Trust officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to the Bid to which this statement is attached:

2. The undersigned is fully aware of the facts and circumstances surrounding the making of the Bid to which this statement is attached and has been personally and directly involved in the proceedings leading to the submission of such Bid; and

3. Neither the Bidder nor anyone subject to the Bidder's direction or control has been a party:

a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding;

b. to any collusion with any City or Trust official, agent or employee as to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract; nor

c. in any discussion between bidders and any City or Trust official, agent or employee concerning exchange of money or other thing of value for special consideration in the letting of a contract.

4. The undersigned certifies, if awarded this contract, whether competitively bid or not, neither the Bidder nor anyone subject to Bidder’s direction or control has paid, given, or donated or agreed to pay, give or donate to any officer or employee of the City or Trust any money or other thing of value, either directly or indirectly, in procuring this contract.

This Bid will not be considered unless this form has been fully completed and signed and certified by the Bidder.

Certified this ____ day of ____________________________, 20____.

Name of Individual, Partnership, Limited Liability

Company, or Corporation herein called Bidder

Signature of Bidder or Bidder’s Authorized Agent

Type or print name and title of person who signed above

This Affidavit required for Public Improvement Projects by 61 Okla. Stat. Supp. 2008 § 115.

wn loa d, E xc ut e an d

Up loa d Do cu m lec tro nic

B idd ing P ro

City Clerk 1/10/2025 Page 2 of 2

ANTI/NON-COLLUSION AFFIDAVIT

N O T A R Y S T A T E M E N T

STATE OF ____________________________ )

COUNTY OF __________________________ )

I, _________________________________________, Notary Public in and for said County and

State, do hereby certify that on this _________ day of _________________________, 20 _____, _____________________________________, personally known to me to be the same person and official who executed the above and foregoing instrument as __________________________ appeared before me in person and acknowledged that, as such official, he/she executed the above instrument as his/her free and voluntary act on behalf of _________________________________ pursuant to authority conferred and for the uses and purposes therein set forth.

IN WITNESS THEREOF, I have hereunto set my hand and seal the day and year last above

Notary Public

My commission expires: My commission #:

(Seal) wn loa d, E xc ut e an d

Up loa d Do cu m lec tro nic

B idd ing P ro

OCAT 00400-1 Miscellaneous Services, Repairs and Maintenance

SECTION 400

BID AFFIDAVITS, STATEMENTS, AND CERTIFICATES

OKC Will Rogers International Airport, Wiley Post Airport, Clarence E. Page Airport for

OCAT 00401-1 Miscellaneous Services, Repairs and Maintenance

CERTIFICATE OF NON-DISCRIMINATION

BIDDER MUST RETURN THIS EXECUTED FORM WITH THE CONTRACT DOCUMENTS

In connection with the performance of work under this Contract, the Contractor agrees as follows:

A. The Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, ancestry, age or disability. The Contractor shall take affirmative action to ensure that employees are treated without regard to their race, creed, color, national origin, sex, ancestry, age or disability, as defined by the Americans With Disabilities Act of 1990, Section 3 (2). Such actions shall include, but not be limited to, the following:

employment, upgrading, demotion, or transfer, or pay or other forms of compensation and selection for training, including apprenticeship. The Contractor and subcontractors shall agree to post in a conspicuous place, available to employees and applicants for employment, notices to be provided by the City Clerk of the City of Oklahoma City setting forth the provisions of this Section.

B. In the event of the Contractor's noncompliance with this Nondiscrimination Clause, the Contract may be canceled or terminated by the Contracting Public Entity. The Contractor may be declared ineligible by the Contracting Public Entity for further contracts until satisfactory proof of intent to comply shall be made by the Contractor and/or subcontractors.

C. The Contractor agrees to include the requirements of this Nondiscrimination Certificate in any subcontracts connected with the performance of this Contract.

I have read the above stated clause and agree to abide by its requirements.

ATTEST: (Corporate Seal) Name of Corporation or Firm

Signature Signature

Type or Print name and title of person signing. Type or Print name and title of person signing.

If Contractor's company is not incorporated, no corporate seal is required, however, the following statement must be executed.

STATE OF )

) ss.

COUNTY OF )

Subscribed and sworn to before me this _______ day of ________________________, _________.

My Commission No:

My Commission expires:

Notary Public (Seal)

OCAT 00402-1 Miscellaneous Services, Repairs and Maintenance

IMMIGRATION AFFIDAVIT

NOTICE of “OKLAHOMA TAXPAYER AND CITIZEN PROTECTION ACT OF 2007”

BIDDER MUST RETURN THIS EXECUTED FORM WITH THE CONTRACT DOCUMENTS

The State of Oklahoma enacted the “Oklahoma Taxpayer and Citizen Protection Act of 2007” which prohibits entities and persons entering into a contract with a public employer for the physical performance of services within this state unless said Contractor/vendor has registered and participated in Status Verification System for the purpose of verifying the work eligibility status and information of all new employees hired on or after November 1, 2007. Although the prohibition becomes effective for contracts entered after July 1, 2008, this section is included in these specifications to provide notice to Contractor/vendors and in an effort to encourage Contractor/vendors to prepare for the effects of the “Oklahoma Taxpayer and Citizen Protection Act of 2007.” Therefore, included with this specification is a copy of the Immigration Affidavit that Contractor/vendors will be required to submit with any contracts with a public employer for physical performance of services within the State of Oklahoma beginning after July 1, 2008.

IMMIGRATION INDEMNIFICATION:

By executing the affidavit below, the undersigned Contractor/vendor agrees to indemnify, defend, and hold harmless the City of Oklahoma City and the Oklahoma City Airport Trust against any and all losses, expenses, damages, costs, or attorney fees directly or indirectly resulting from the failure of the Contractor/vendor, or any of its agents, representatives, subcontractor/vendors, materialmen, or suppliers, to register or participate in the Status Verification System as set forth in the “Oklahoma Taxpayer and Citizen Protection Act of 2007,” or the violation of said Act, or any suspension, termination, or invalidation of the Contract due to said failure or violation.

IMMIGRATION AFFIDAVIT

The undersigned as Contractor/vendor or Contractor’s Authorized Agent, being of lawful age and being first duly sworn on oath, hereby swears, affirms and states that the Contractor/vendor has registered and participates in the Status Verification System as set forth in “Oklahoma Taxpayer and Citizen Protection Act of 2007” to verify the work eligibility status of all new employees hired on or after November 1, 2007.

The undersigned, as Vendor/Contractor or Authorized Agent, hereby expressly adopts and affirmatively incorporates herein by reference the above recitation as the sworn statement of the Contractor/vendor and the signatory.

Name of Contractor/Vendor

Signature of Contractor/Vendor or Authorized Agent

Type or Print name and title of person who signed above

STATE OF )

) ss.

COUNTY OF )

Signed and sworn to or affirmed before me on this _____ day of ____________________, 20_____, by _______________________________ as the above-named Contractor or Contractor’s Authorized Agent.

(Insert name of person signing above)

My Commission No:

This Affidavit must be completed by the Contractor/vendor, notarized by a Notary Public, and submitted prior to contract award pursuant 25 O.S. §§ 1312 and 1313.

OCAT 00403-1 Miscellaneous Services, Repairs and Maintenance

OKLAHOMA CITY AIRPORT TRUST’S

LOCAL SUBCONTRACTOR BUSINESS UTILIZATION PLAN & AFFIDAVIT

THE FOLLOWING AFFIDAVIT MUST BE SUBMITTED BY THE SUCCESSFUL BIDDER, OR BIDDER'S

AUTHORIZED AGENT, WITH THE Contract DOCUMENTS. A NOTICE TO PROCEED WILL NOT BE

ISSUED BY THE ARCHITECT/ENGINEER UNTIL THE AFFIDAVIT IS RECEIVED.

The undersigned, of lawful age, being first duly sworn on oath, affirms and states that the Bidder has the authority to execute this Public Construction Project Subcontracting Plan. The bidder further states they have read and understand the Resolution creating the Small, Disadvantaged, Minority and Woman-owned Subcontracting Program adopted by the Council of the City of Oklahoma City on June 3, 2008 and adopted by the Trust on January 27, 2010.

I. Public Construction Project Subcontracting Plan

A. Outreach - In the space provided below describe in detail your company’s efforts regarding outreach to small, minority, disadvantaged and women owned businesses in an effort to utilize their services in conjunction with Project ________________________.

B. Internal Efforts – In the space provided below describe in detail any initiatives in place within your company directed at establishing policies and procedures to ensure that small, minority, disadvantaged and women owned businesses are made aware of and given the opportunity to submit bids for sub-contracting on publicly funded projects.

Name of Company, Partnership, Corporation, or Individual, herein called "Bidder"

Signature of Bidder or Bidder's Authorized Agent

Type or Print name and title of person who signed above

STATE OF )

) ss.

COUNTY OF )

Signed and sworn to or affirmed before me on this _____ day of ____________________ , 20_____, by _______________________________ as the above-named Contractor or Contractor’s Authorized Agent.

(Insert name of person signing above)

My Commission No:

OCAT 00500-1 Miscellaneous Services, Repairs and Maintenance

SECTION 500

CONTRACT DOCUMENTS

OKC Will Rogers International Airport, Wiley Post Airport, Clarence E. Page Airport for

OCAT 00511-1 Miscellaneous Services, Repairs and Maintenance

ANNUAL MAINTENANCE CONTRACT

(AGREEMENT)

This Annual Maintenance Contract (“Contract” or “Agreement”) is made between _________________ (“Contractor”) and the Trustees of the Oklahoma City Airport Trust (“Trust”).

WITNESSETH:

That the Contractor and the Trust, for the consideration hereinafter named, agree as follows:

ARTICLE 1: SCOPE OF THE WORK

The Contractor shall furnish all materials and perform all work shown on the Drawings and described in the Project Manual, including addenda thereto, which are incorporated into this Contract as if fully set forth herein, and which are entitled:

OKC Will Rogers International Airport, Wiley Post Airport, Clarence E. Page Airport hereinafter called the “Project,” and shall do everything required by this Contract. The bidding on and supervision of construction of this Contract shall be under the supervision of the Architect/Engineer.

ARTICLE 2: TIME OF COMPLETION

The work to be performed shall be commenced on the first calendar day after a written "Notice to Proceed" is issued by TRUST, by and through the Director of Airports (“DIRECTOR”) or his designee, and shall be fully completed within three hundred sixty-five (365) calendar days after the Notice to Proceed is issued or until the aggregate of all claims reaches the CONTRACT SUM set forth below in Article 3. The CONTRACT SUM and 365 days are both contractual limits. At the option of the TRUST, the TRUST may renew this CONTRACT for a maximum of two (2) successive three hundred sixty-five (365) day periods upon terms mutually agreed to by both parties. The rates established in the Unit Price Schedule will be adjusted at the beginning of each renewal period in accordance with the net changes in the Consumer Price Index (CPI), “All Items Less Food and Energy,” as compiled by the Bureau of Labor Statistics published two months prior to the date of Trust’s approval of any such renewal. Such adjustment shall be confirmed in writing by the DIRECTOR or his designee with the issuance of the Notice to Proceed at the beginning of each renewal period. There will only be one CPI adjustment at the beginning of each contract period per contract renewal.

The TRUST reserves the right to cancel the Contract at any time and for any reason upon ninety (90) days’ prior written notice to the CONTRACTOR and with no liability or damages owed to the CONTRACTOR by the TRUST.

ARTICLE 3: CONTRACT SUM

The TRUST shall pay the CONTRACTOR for the performance of the Contract in current funds an amount not to exceed the sum of Four Hundred Thousand Dollars ($400,000). If the sum of all claims exceeds the CONTRACT SUM within a 365-day time of completion, the Trust reserves the right and CONTRACTOR agrees to amend the not-to-exceed amount set forth in this Article for the remainder of the current 365-day period. Payment of any monies owed to CONTRACTOR shall be accordance with the Project Manual and the Unit Price Schedule in effect for each contract period.

ARTICLE 4: DAMAGES

OCAT 00511-2 Miscellaneous Services, Repairs and Maintenance

ARTICLE 5: THE CONTRACT DOCUMENTS

The Drawings and the Project Manual, including any Bidding Documents referred to in Article 1 herein, are a part of this Contract as if hereto attached and herein repeated. This Contract is based on the Drawings and the Project Manual dated September 26, 2024 and addenda thereto dated __________________.

It is agreed that changes, additions, or deletions may be made to the Drawings and the Project Manual, and work to be performed, only upon an agreement executed in writing entered into by parties to this Contract.

ARTICLE 6: CLAIM OR INVOICE AFFIDAVIT

Each monthly estimate for payment must contain, or have attached, an affidavit as required by Senate Bills 469 of the 1974 legislature and 189 of the 1975 legislature, executed on a form similar and essentially the same as that found in the Project Manual.

ARTICLE 7: ASSIGNMENT

Contractor may not assign this Contract without the express written approval of the Trust.

ARTICLE 8: FAA MANDATORY PROVISIONS

A. GENERAL CIVIL RIGHTS PROVISIONS

In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in the Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (included limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefitting from Federal assistance. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

The above provision binds the Contractors and subcontractors from the bid solicitation period through the completion of the contract.

B. TITLE VI CLAUSES FOR COMPLIANCE WITH NONDISCRIMINATION

REQUIREMENTS

During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest, agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this Contract.

2. Nondiscrimination: The Contractor, with regard to the work performed by it during the Contract, will not discriminate on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the [Title VI] Nondiscrimination Acts and Authorities, including employment practices when the Contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

3. Solicitations for Subcontracts: including Procurements of Materials and

Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Contractor for work to be performed under a subcontract, including

OCAT 00511-3 Miscellaneous Services, Repairs and Maintenance procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the Contractor’s obligations under this Contract and the [Title VI] Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and the directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Trust or the Federal Aviation Administration to be pertinent to ascertain compliance with such [Title VI] Nondiscrimination Acts, Authorities, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Trust or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the nondiscrimination provisions of this Contract, the Trust will impose such contract sanctions [in accordance with any applicable notice and cure provisions provided for in this Contract] as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:

a. Withholding payments to the Contractor under the Contract until the Contractor complies; and/or

b. Cancelling, terminating, or suspending a Contract, in whole or in part.

6. Incorporation of Provisions: The Contractor will include the provisions of [Article

8B, subparagraphs] one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the Trust or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the Trust to enter into any litigation to protect the interests of the Trust. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

C. TITLE VI LIST OF PERTINENT NONDISCRIMINATION ACTS AND AUTHORITIES

During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:

Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin);

• 49 CFR part 21 (Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of The Civil Rights Act of 1964);

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

OCAT 00511-4 Miscellaneous Services, Repairs and Maintenance

• Section 504 of the Rehabilitation Act of 1973, (29 USC § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance)

• The Age Discrimination Act of 1975, as amended, (42 USC § 6101 et seq), (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982, (49 USC § 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987, (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and Contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act of 1990 (42 USC §§ 12101, et seq) (which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38;

• The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123)

(prohibits discrimination on the basis of race, color, national origin, and sex);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);

• Executive Order 13166, Improving Access to Services for Persons with Limited

English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs [70 Fed. Reg. at 74087 (2005)];

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC 1681, et seq).

ARTICLE 9: MISCELLANEOUS PROVISIONS

A. Notices, Consents, and Approvals – Notices or other communications to the Trust pursuant to the provisions hereof shall be sufficient if sent by (i) registered or certified mail, postage prepaid, (ii) by a nationally recognized overnight courier, or (iii) facsimile transmission, addressed to the Oklahoma City Airport Trust, OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, Oklahoma 73159-0937, Telecopy (405) 316- 3311; and bills, statements, and notices or communications to the Contractor shall be sufficient and irrefutably deemed received if sent by U.S. Postal Service regular mail, postage prepaid, whether or not actually accepted, or if hand-delivered, to ______________, __________; or to such respective addresses as the parties may designate in writing from time to time.

OCAT 00511-5 Miscellaneous Services, Repairs and Maintenance

B. Non-Waiver – The waiver by Trust of any breach by the Contractor of any term, covenant, provision, or condition hereof shall not operate as a waiver of any subsequent breach of the same or a waiver of any breach of any other covenant, term, provision, or condition hereof, nor shall any forbearance by Trust to seek a remedy for any breach by Contractor be a waiver by Trust of its rights and remedies with respect to such or any subsequent breach of the same or with respect to any other breach.

C. Binding Effect – This Contract shall be binding upon the parties on the date of its execution by Contractor and Trust and shall inure to the benefit of and be binding upon Trust, Contractor, and their respective successors and assigns, if such assignments shall have been made in conformity with the provisions and conditions of this Contract.

D. Severability – In the event any terms, covenants, conditions, or provisions of this Contract shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other term, covenant, condition, or provision hereof.

E. Entire Agreement; Modification Hereof – This Contract (including the Exhibits hereto) expresses the entire understanding of Trust and the Contractor concerning the Contract and all agreements of Trust and of Contractor with each other, and neither Trust nor Contractor has made or shall be bound by any agreement or any representation to the other concerning the Contract which is not expressly set forth in this Contract (including the Exhibits hereto). This Contract (including the Exhibits hereto) may be modified only by a written agreement of subsequent date hereto executed by Trust and Contractor.

F. Execution of Counterparts – This Contract may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument.

G. Effect of Weekends and Holidays – Whenever this Contract requires any action to be taken on a Saturday, a Sunday, or a Holiday, such action shall be taken on the first business day occurring thereafter in the place where the action is to be taken. Whenever in this Contract the time within which any action is required to be taken or within which any right will lapse or expire shall terminate on a Saturday, a Sunday, or a Holiday recognized by the City of Oklahoma City, such time shall continue to run until 11:59 p.m. on the next succeeding business day.

H. Descriptive Headings: Table of Contents – The descriptive headings of the sections of this

Contract and any table of contents annexed thereto or copies hereof are inserted or annexed for convenience of reference only and do not constitute a part of this Contract, and shall not affect the meaning, construction, interpretation, or effect of this Contract.

I. Construction and Enforcement – This Contract shall be construed and enforced in accordance with the laws of the State of Oklahoma. Whenever in this Contract it is provided that either party shall or will make any payment or perform or refrain from performing any act or obligation, each such provision shall, even though not so expressed, be construed as an express covenant to make such payment or to perform or not to perform, as the case may be, such act or obligation.

J. Venue – The parties acknowledge…