OCAT GEN 2524 Addendum No 1.pdf

A1-2 Miscellaneous Services, Repairs, and Maintenance 03.20.2025

Project No. OCAT WRWA 2524 Miscellaneous Services, Repairs, and Maintenance Oklahoma City Airport Trust

Items in this addendum take precedence over the original bid documents. Items not specifically revised remain in effect.

1. Replacement of the Business Relationship Affidavit. The Business Relationship Affidavit is hereby replaced in its entirety in the Electronic Bidding Process. Replacement sheets are attached herein.

2. Modification to OCAT 00511. Page 2 of Section OCAT 00511 (OCAT 00511-1) of the Project Manual is hereby replaced with the attached page. The language in Article 5 is modified to clarify that the Contract is based on the Drawings and the Project Manual dated February 27, 2025

3. Modification to OCAT 00641. Pages 3 and 4 of Section OCAT 00643 (OCAT 00643-3 and 4) of the Project Manual is hereby replaced with the attached page. The language in paragraph 6 is modified to provide for overtime pay at time and a half of the bid labor prices.

END OF ADDENDUM NO. 1

ATTACH NOTARIZED COPY TO BID IN BIDNET

City Clerk 3/13/2025 Page 1 of 2

BUSINESS RELATIONSHIP AFFIDAVIT

The undersigned as Bidder or Bidder’s Authorized Agent, being of lawful age and being first duly sworn on oath, hereby swears, affirms and states that the undersigned has thoroughly read and understands the provisions and terms of this Business Relationship Affidavit and is fully knowledgeable of Bidder's and its officers’ and directors’ business relationships and associations and hereby affirmatively so states that as a part of this Bid.

The undersigned as Bidder or Bidder’s Authorized Agent further swears, affirms, and states that the Bidder does not have any partnership, joint venture, or other business relationship presently in effect or which existed within one (1) year prior to the date of this sworn statement and has not had any such relationship with the architect, the engineer, or any other party to this project except, if any, as stated on the lines below.

The undersigned as Bidder or as Bidder’s Authorized Agent further swears, affirms, and states that no officer or director of the Bidder has a partnership, joint venture, or other business relationship presently in effect and no officer or director of the Bidder has had any such relationship within one (1) year prior to the date of this sworn statement with any officer or director of the architectural or engineering firm or other party to this project except, if any, as stated on the lines below.

If Bidder or any of its officers or directors has or within the one (1) year prior to the date of this statement has had any such relationships, the Bidder or Bidder’s Authorized Agent must state the names of all persons having such business relationships and the positions they hold or held with the Bidder and/or their respective companies or firms on the lines provided below:

(THE BIDDER MUST STATE ANY BUSINESS RELATIONSHIP MEETING THE ABOVE DESCRIPTION ON

THE LINES ABOVE, IF NO DISCLOSURE IS MADE ON THE ABOVE LINES THEN BIDDER WILL BE

IRREFUTABLY DEEMED TO HAVE STATED AND SWORN UNDER PENALTY OF LAW THAT BIDDER AND

ITS OFFICERS OR DIRECTORS HAS NO SUCH RELATIONSHIPS.)

This Bid will not be considered unless this form has been fully signed by the Bidder, and notarized, dated and completed by the Notary Public.

The undersigned, as Bidder or Bidder’s Authorized Agent, hereby expressly adopts and affirmatively incorporates herein by reference the above recitation as the sworn statement of the Bidder and the signatory.

Name of Individual, Partnership, Limited Liability

Company, or Corporation herein called Bidder

Signature of Bidder or Bidder’s Authorized Agent

Type or print name and title of person who signed above

This Affidavit required for Public Improvement Projects by 61 Oklahoma Statutes Supp. 2008 § 108.

Do wn loa d, E xe cu te a nd

U plo ad D oc um en t in E lec tro nic B idd ing

P ro ce ss

ATTACH NOTARIZED COPY TO BID IN BIDNET

City Clerk 3/13/2025 Page 2 of 2

BUSINESS RELATIONSHIP AFFIDAVIT

N O T A R Y S T A T E M E N T

STATE OF ____________________________ )

COUNTY OF __________________________ )

I, _________________________________________, Notary Public in and for said County and

State, do hereby certify that on this _________ day of _________________________, 20 _____, _____________________________________, personally known to me to be the same person and official who executed the above and foregoing instrument as __________________________ appeared before me in person and acknowledged that, as such official, he/she executed the above instrument as his/her free and voluntary act on behalf of _________________________________ pursuant to authority conferred and for the uses and purposes therein set forth.

IN WITNESS THEREOF, I have hereunto set my hand and seal the day and year last above written.

Notary Public

My commission expires: My commission #:

(Seal)

Do wn loa d, E xe cu te a nd

U plo ad D oc um en t in E lec tro nic B idd ing

P ro ce ss

OCAT 00511-1 Miscellaneous Services, Repairs, and Maintenance Addendum No. 1 03.20.2025

OCAT GEN 2524

ARTICLE 5: THE CONTRACT DOCUMENTS

The Drawings and the Project Manual, including any Bidding Documents referred to in Article 1 herein, are a part of this Contract as if hereto attached and herein repeated. This Contract is based on the Drawings and the Project Manual dated February 27, 2025 and addenda thereto dated __________________.

It is agreed that changes, additions, or deletions may be made to the Drawings and the Project Manual, and work to be performed, only upon an agreement executed in writing entered into by parties to this Contract.

ARTICLE 6: CLAIM OR INVOICE AFFIDAVIT

Each monthly estimate for payment must contain, or have attached, an affidavit as required by Senate Bills 469 of the 1974 legislature and 189 of the 1975 legislature, executed on a form similar and essentially the same as that found in the Project Manual.

ARTICLE 7: ASSIGNMENT

Contractor may not assign this Contract without the express written approval of the Trust.

ARTICLE 8: FAA MANDATORY PROVISIONS

A. GENERAL CIVIL RIGHTS PROVISIONS

In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in the Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (included limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefitting from Federal assistance. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

The above provision binds the Contractors and subcontractors from the bid solicitation period through the completion of the contract.

B. TITLE VI CLAUSES FOR COMPLIANCE WITH NONDISCRIMINATION

REQUIREMENTS

During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest, agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this Contract.

2. Nondiscrimination: The Contractor, with regard to the work performed by it during the Contract, will not discriminate on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the [Title VI] Nondiscrimination Acts and Authorities, including employment practices when the Contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

3. Solicitations for Subcontracts: including Procurements of Materials and

Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Contractor for work to be performed under a subcontract, including

OCAT 00641-3 Miscellaneous Services, Repairs, and Maintenance Addendum No. 1 03.20.2025

6. PURCHASE ORDERS (TASKINGS)

Following award of the contract, the contractor will be issued individual purchase orders with a maximum of 10 calendar days to begin the work, and a maximum of 30 work days to complete all work at these locations, unless another time period is set forth in the purchase order. Whenever completion and final inspection of at least 50% of the assigned locations have been accomplished and substantial removal and repair work is under way on all remaining sites, additional purchase orders may be issued.

Contractor shall provide written estimates for all scheduled work in advance of a purchase order being issued when the cost of the work is likely to exceed $2,500. Unscheduled or emergency work will require verbal estimates and be followed by a written invoice within 48 hours of the completion of the work. The Trust reserves the right to competitively bid by separate contract any work estimated to exceed $50,000.

Nothing in this contract prevents the Trust from purchasing services from other contractors or in conjunction with other projects. The scope of these services is for general maintenance and repair services.

Basis of Payments - Payment shall be as indicated in the itemized bid response form.

Overtime hours shall include time worked between 5:00 p.m. and 8:00 a.m. Monday through Friday, between Friday 5:00 p.m. and Monday 8:00 a.m. and City-recognized holidays listed herein.

New Year’s Day Veteran’s Day or Armistice Day Martin Luther King’s Birthday Thanksgiving Day Memorial Day Day following Thanksgiving Juneteenth Christmas Eve Day Independence Day Christmas Day Labor Day

For overtime work, the Contractor shall be compensated at the rate of 1.5 times the regular rate listed in the Unit Price Schedule. Overtime work must be authorized by the Director of Airports or his representative prior to performing the work.

Time for computing manhour wages charged for any work shall not commence until after the Contractor’s work force, materials, and equipment have arrived at the site.

The Contractor shall be paid for a full manhour per employee for work performed during the first hour or less while on the site. Thereafter, time will be paid in increments not larger than one-half hour (30 minutes).

The Trust reserves the right to determine if the work requires more than one person. The Trust will not be responsible for excess manhour payments to the Contractor when the Trust has determined, prior to the work being performed and has notified the Contractor, that the work requires only one person.

7. INFERIOR LABOR, MATERIALS, OR EQUIPMENT

In addition any other grounds for termination provided herein, the Trust may terminate the contract should it be determined that equipment is not being maintained properly, work is performed unsatisfactorily, or materials are inferior or subpar or when labor, equipment, or materials are not adequately supplied for timely completion of assigned tasks.

8. CONTRACTOR’S SAFETY PROGRAM

Before a Notice to Proceed is issued, the Contractor shall submit their company’s Safety Program to the Trust. This program will be provided for the Trust’s information, but shall not be subject to approval by the Trust or Trust’s representatives. It is the Contractor’s sole responsibility to ensure a safe work site by

OCAT 00641-4 Miscellaneous Services, Repairs, and Maintenance Addendum No. 1 03.20.2025 enforcing its Safety Program upon its employees, subcontractors, bystanders, and all others allowed within the work site.

9. EXTRA WORK OR ALTERATION OF WORK

The Trust reserves the right to make changes in the Contract Documents for Extra Work, or the character of the Work as may be necessary to insure completion of the Project in the most satisfactory and desirable manner. The Trust reserves the right to alter the quantities of Work to be performed or the time for the Project completion. No such alterations shall waive or invalidate any condition or provision of the Contract Documents. Payment for extra work will be made as hereinafter provided.

The Contract Documents may be changed only by a written Amendment and/or Change Order approved by the Trust.

A. Amendments are changes to the Contract Documents that are based on Unit Bid Prices which were provided in the Item Response Form. Amendments shall be binding when approved by the Trust. Amendments may increase or decrease the Units in any amount and may adjust the contract time.

B. Change Orders are changes to the Contract Documents when a Lump Sum price was provided with the Bidding Documents or when a Unit Price has not been established for a particular item or items of Work. A Change Order may authorize an addition, deletion, or revision in the Work, authorize an adjustment of the Contract Price, or adjust the contract time. The cumulative amount of Change Orders shall not exceed the Contract cost limits set in the Oklahoma Competitive Bidding Act, Section 121. Change Orders shall be binding when approved by the Trust. Change Orders shall be prepared by the successful Bidder and shall include the following:

1) Complete detail and scope of the Work contemplated.

2) Estimated cost of the Work as contemplated by the Change Order.

3) Complete justification.

4) Any time impact to the Work caused by the Change Order.

5) Statement as to whether the prices shown are Contract Bid prices or agreed prices.

6) Statement signed by the Contractor that he is willing to perform the Work at the prices in the

Amendment or Change Order.

Where an actual emergency exists, wherein the delay caused by submitting the Amendment or Change Order to the Trust for approval would jeopardize the interest of the Trust or the public, the Director of Airports may approve the Amendment or Change Order in writing. However, Amendments or Change Orders approved by the Director of Airports shall be submitted to the Trust for consideration as soon as practical.

END OF SUBSECTION