NVS-2402 - Special Instructions Final 11-22-24.pdf
PDF 124 KB Posted
- Solicitation number
- BD-25-1090-1090C-1090L-110234
- Issued by
- Suffolk County, Massachusetts
About this file
This is an addendum providing additional instructions for an RFP with a response deadline set two weeks from the COMMBUYS posting date. The project involves a phased installation with key milestone dates including a Q&A period from 11/25-12/6, a bidders walk-through on 12/3 at One Federal Street, submissions due 12/11, bid review through 12/18, award on 12/19, and vendor kickoff on 12/20. The installation phases are scheduled for completion between February and March 2025, with Phase Two completing 2/7/25, Phase Two B completing 2/21/25, and Phase Three completing 3/14/25.
The evaluation criteria assigns weights to various categories with pricing at 30%, diversity at 25%, technical competence and installation each at 15%, equipment procurement at 10%, and project management/schedule at 5%. Bonus criteria include service level approach and on-site support at 2 points each. Pricing for equipment and labor must remain fixed for 120 days after the contract effective date, while service level agreements must remain unchanged for two years. The selected vendor must provide equipment procurement status reports within 10 days of purchase order receipt, weekly updates on procurement status, and maintain representation at weekly owners' meetings throughout the project duration.
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Text version
Addendum
Additional Instructions
1. The RFP response deadline shall be two weeks from COMMBUYS posting date
2. Bid package should provide pricing separate from the remainder of the submission
3. Provide a separate Service Level Agreement that includes a full-time on-site technician and the standard one-year agreement. The pricing for both service level agreements shall remain set and unchanged for two years.
Service l Level Agreement requirements are outlined in a separate addendum.
4. Provide a project schedule to support your project installation approach considering the milestone dates outlined in the table below and on COMMBUYS.
Milestone Date
Q&A period 11/25-12/6
Bidders walk through 12/3 at 1:30PM at One Federal Street
Submissions due 12/11 at 12:00PM
Bid review period 12/11-12/18
Bid award 12/19
Vendor Kick off 12/20
Phase Two Install Completion 2/7/25
Phase Two B Install Completion 2/21/25
Phase Three Install Completion 3/14/25
5. All equipment and labor pricing shall remain set and unchanged for 120 days after the contract's effective date.
6. Selected vendor shall provide an equipment procurement status report listing all equipment within ten (10) days of receipt of the purchase order and provide weekly updates until all equipment is received. If any equipment is discontinued and requires an alternative replacement or if the lead time negatively impacts the schedule, notify the client immediately so that corrective actions can be taken.
7. Selected vendor shall provide appropriate representation at weekly owners' meetings from the time of award until the project is completed.
8. The table below outlines the criteria that will be considered during Bid evaluation.
Evaluation Category Weight Pricing 30 Equipment Procurement 10 Technical Competence 15 Project Management/Schedule 5 Installation 15 Diversity 25 Total 100 Bonus Criteria Service Level Approach On-Site Support
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