Notice_to_Proceed.pdf

This is a Notice to Proceed sample document issued by the City of Orange Beach, Alabama, for the Tennis Court Resurfacing and Cabana Installation project at the Orange Beach Tennis Center. The project encompasses the complete resurfacing of eight tennis courts using the Acrytech Acrylic Surface System and installation of four cabanas with black powder-coated steel frames. The resurfacing work includes pressure washing, crack filling and repair, leveling to 1/8 inch tolerance, and application of three coats of Acrytech Acrylic materials with white pickleball court line painting. The mandatory pre-bid meeting is scheduled for March 16, 2026 at 2:00 p.m. at City Hall, with bid submission deadline of April 2, 2026 at 11:30 a.m. through the City's eProcurement Portal. All work must be completed by August 7, 2026, with a standard contract term of 30 consecutive calendar days from the Notice to Proceed, after which liquidated damages of $500 per calendar day apply for incomplete work.

The contractor must demonstrate a minimum of ten years' experience in court construction and resurfacing with at least fifteen major court projects completed within the past five years, hold Certified Tennis Court Builder status with the American Sports Builders Association, and maintain an Alabama State General Contractor's License. Bids exceeding $50,000 require a certified check or bid bond equal to 5% of the bid amount (not to exceed $10,000), and winning bids exceeding $50,000 require Performance and Labor and Materials Payment Bonds of 100% and 50% of contract value, respectively. The City of Orange Beach provides a 5% preference to resident bidders located within Baldwin County and waives building permit fees for qualified contractors. Required insurance coverage includes Commercial General Liability of at least $1,000,000 per occurrence and $2,000,000 annual aggregate, Business Automobile Liability of $1,000,000 per occurrence, Worker's Compensation as required by Alabama law, and Commercial Umbrella/Excess Liability of at least $1,000,000 per occurrence and aggregate. The contractor shall guarantee all labor, materials, and workmanship for one year from final billing, and the award will be made to the lowest responsive qualified bidder.