Tennis_Court_Resurfacing_and_Cabana_Installation_(Addendum_#2_Revision).pdf

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TENNIS COURT RESURFACING AND CABANA

INSTALLATION

Project ID: 2026-0403

RELEASE DATE: March 9, 2026

RESPONSE DEADLINE: April 2, 2026, 11:30 am

Please refer to the project timeline in this document for all important deadlines.

Invitation For Bid #2026-0403

Title: Tennis Court Resurfacing and Cabana Installation

Table of Contents

1. PUBLIC NOTICE

2. INVITATION TO BID

3. BID FORM

4. BID SPECIFICATIONS

5. INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS

6. VENDOR SUBMISSION

Attachments:

A - Tennis Court Resurfacing and Cabana Installation - Site Layout

B - Tennis Court Resurfacing and Cabana Installation - Scope of Work

D - CONTRACT SAMPLE (HOLD)

AA - NOTICE OF AWARD

BB - PERFORMANCE BOND

CC - LABOR AND MATERIALS BOND

EE - NOTICE TO PROCEED

FF - WAIVER AND RELEASE OF LEIN

PUBLIC NOTICE

Receiving Electronic Bids:

The City is accepting electronic submission of bids and proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/orangebeachal. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Sealed electronic bids will be received for Tennis Court Resurfacing and Cabana Installation through the City eProcurement Portal located at https://procurement.opengov.com/portal/orangebeachal.

A Mandatory pre-bid meeting will be held on Monday, March 16, 2026, at 2:00 pm at the City Hall Municipal Complex located at 4099 Orange Beach Blvd., Highway 161, Orange Beach, Alabama.

Sealed bids will be received, opened, and read aloud in public session for Tennis Court Resurfacing and

Cabana Installation for the CITY OF ORANGE BEACH, ALABAMA, at 11:30 am on Thursday, April 2, 2026 at the City Hall Municipal Complex located at 4099 Orange Beach Blvd., Highway 161, Orange Beach, Alabama. Qualified contractors are invited to bid.

Bids in excess of Fifty Thousand Dollars ($50,000) must be accompanied by a certified check or bid bond payable to the City of Orange Beach in an amount not less than 5% of the bid amount, but in no event more than $10,000. Performance and Labor and Material Payment Bonds will be required from the Contractor.

The Contractor will be required to obtain a business license from the City to operate within the Corporate

Limits.

Bid specifications may be obtained from Orange Beach City Hall, 4099 Orange Beach Blvd., Orange Beach, Alabama, Monday through Friday from 8:00 a.m. until 5:00 p.m., or downloaded from the City’s website at www.orangebeachal.gov.

The lowest responsive, responsible bid will be accepted with key consideration based upon best value and benefit to the public. The City of Orange Beach reserves the right to reject any and all bids, to waive any irregularity in the bids received, and to accept or reject any items of the bid for the benefit of the public. No conditional bids will be accepted. No bid may be withdrawn for a period of thirty (30) days after the scheduled closing date and time for the receipt of bids.

THE CITY OF ORANGE BEACH, ALABAMA

https://procurement.opengov.com/portal/orangebeachal https://www.orangebeachal.gov/

INVITATION TO BID

Requisition No. 2026-0403

INVITATION TO BID DATE: Monday, March 9, 2026

BID TITLE: Tennis Court Resurfacing and Cabana Installation

PLACE OF BID OPENING: City of Orange Beach, City Hall, 4099 Orange Beach Blvd or through the E-

Procurement Portal

BIDS MUST BE RECEIVED BY AND PUBLICLY OPENED: Thursday, April 2, 2026, 11:30 am

Receiving Electronic Bids:

• The City is accepting electronic submission of bids and proposals. Please submit electronic responses via the City eProcurement Portal:

https://procurement.opengov.com/portal/orangebeachal. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

• Sealed electronic bids will be received for Tennis Court Resurfacing and Cabana

Installation through the City eProcurement Portal located at https://procurement.opengov.com/portal/orangebeachal.

1. For the purchase or lease of personal property only, a resident person, firm or corporation, whose bid is no more than five percent (5%) greater than the lowest bid, may be the successful bidder and the contract may be awarded to such resident responsible bidder. A resident bidder is defined by the City Council of Orange Beach as any business located within Baldwin County.

2. Bidders shall submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/orangebeachal. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

https://procurement.opengov.com/portal/orangebeachal

BID FORM

Line Item Description Quantity Unit of

Measure Unit Cost Total

A Tennis Court Resurfacing with

Acrytech Surfacing System, as specified

8 courts

B Cabanas, as specified 4 each

TOTAL

BID SPECIFICATIONS

1. Project Location

The Orange Beach Tennis Center is located at 4851 Wilson Blvd., Orange Beach AL, 36561.

2. Project Timeline

Release Project Date: March 9, 2026

Pre-Bid Meeting (Mandatory): March 16, 2026, 2:00pm

City Hall, South Conference Room at 4099

Orange Beach Blvd.

Question Submission Deadline: March 22, 2026, 5:00pm

Response Submission Deadline: April 2, 2026, 11:30am

3. City Staff Contact

The City’s staff contact for this project shall be:

Kevin Lapointe, klapointe@orangebeachal.gov, (251) 974-6387, Tennis and Pickleball Manager

4. Site Inspection

Bidders are strongly encouraged to schedule a walkthrough of the project location with the City’s staff contact. There is no pre-bid conference for this project.

5. Work Schedule

After contract award, the Contractor shall coordinate the work schedule with the Tennis and Pickleball

Manager. Any modifications to the work schedule shall be first approved by the Tennis and Pickleball Manager. Work should be completed by August 7th, 2026.

6. Coordination

The Contractor shall coordinate all work with the Tennis and Pickleball Manager and designated City Staff.

7. Project Description

The City of Orange Beach is seeking qualifying contractors to resurface eight tennis courts and install four cabanas at Orange Beach Tennis Center..

8. Scope of Work

Please see specifications attached.

9. Storage of Materials

All equipment and materials may be stored only at the location(s) approved by the City. It is expressly noted that no payments will be made for materials stored off-site.

10. Disposal of Materials

Any waste and excess materials shall be disposed of by the Contractor in a safe manner conforming to all

Federal and State Occupational and Environmental Laws and Regulations including, but not limited to, the

Occupational Safety and Health Act (OSHA), the Clean Air Act (CAA), the Clean Water Act (CWA), the Safe

Drinking Water Act (SDWA), the Toxic Substances Control Act (TSCA), and the Alabama Department of

Environmental Management (ADEM) Regulations.

INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS

1. INTRODUCTION

All bidders will be bound to the general conditions and requirements set forth in these general instructions and such instructions shall form an integral part of each purchase contract awarded by the Orange Beach

City Council. Applicability of general conditions as stated below shall be determined by the City of Orange

Beach. All bids must be submitted on and in accordance with the instructions provided by the City of Orange Beach.

2. EXAMINATION OF DOCUMENTS AND PROJECT SITE

3. 1 Carefully examine the Bid Documents, Specifications, and the Work Site.

3.2 Bids shall include all costs required to execute the work under the existing conditions.

3.3 Extra payments will not be made for conditions which can be determined by examining the documents and the site.

3. PREPARATION OF BID (ELECTRONIC)

5. 1 The bid must be submitted on the Bid Form furnished. All information required by the Bid Documents must be given to constitute a complete bid.

5.2 Prices and all information must be legible. Illegible or vague bids may be rejected.

5.3 All signatures must be written. Facsimile, printed, or typewritten signatures are not acceptable.

5.4 Under penalty of perjury, the Bidder certifies by signature on the Bid Form that:

• The bid has been arrived at by the Bidder independently and has been submitted without collusion with any other vendor of materials, supplies, equipment, or services for the type described in the Invitation to Bid; and

• The contents of the bid have not been communicated by the Bidder; nor to his/her best knowledge and belief by any of his/her employees or agents to any person not an employee or agent of the

Bidder or its surety on any bond furnished herewith prior to the official opening of the bid.

5.5 The Bidder must print, in figures, without interlineations, alterations, or erasures, a Unit Price.

4. DELIVERY AND SUBMISSION OF BID (ELECTRONIC)

The submission of a bid will be construed to mean that the Bidder is fully informed as to the extent and character of the supplies, materials, or equipment required, and as a representation that the bidder can furnish the supplies, materials, or equipment satisfactorily in complete compliance with the specifications.

5. MODIFICATIONS AND WITHDRAWALS OF BIDS

7.1 No alteration, erasure, or addition is to be made in the typewritten or printed matter. Deviations from the specifications must be set forth in the space provided in bid or by attached sheets for this purpose.

7.2 Bids may not be modified after submittal.

7.3 Bidder may withdraw his/her bid, either personally or by written request, at any time prior to the scheduled bid opening time.

7.4 No bidder may withdraw his/her bid for a period of thirty (30) days after the bid opening.

6. RIGHT TO REJECT BID

Bids may be rejected if they contain any omissions, alterations of form, additions not called for, conditional bids, alternate bids unless requested by the City, incomplete bids, erasures, or irregularities of any kind.

Bids in which the Unit or Lump Sum prices are obviously unbalanced may be rejected. The City reserves the right to reject any and all bids for any reason and to waive any informality or irregularity in the bids received.

7. BASIS OF AWARD

9.1 The City will award a single contract, dependent on the availability of funds.

9.2 The contract will be awarded to the lowest responsive qualified contractor, subject to the City’s right to reject any or all bids and to waive informality and irregularity in bids and bidding.

9.3 The City shall have the right to accept alternates in any order or combination, unless otherwise specifically provided in the bid documents, and to determine the low bidder on the basis of the sum of the base bid and alternates accepted.

8. ENGINEER RECOMMENDATIONS

All bids for technical products or services in conjunction with ongoing or new construction system projects shall be approved for specification compliance by the City’s Project Engineer and a designated presentative of the City of Orange Beach. No bid shall be awarded without first hearing the recommendation of the City’s Project Engineer.

9. SAMPLE OF MATERIALS

Sample of items, when required, must be furnished free of expense to the City and, if not destroyed, will upon request be returned at the bidder’s expense.

10. PRE-QUALIFICATION OF CONTRACTORS

Each Bidder shall be prepared, if requested by the City, to present evidence of its experience, qualifications, and financial ability to carry out the terms of the Contract. The City reserves the right to disqualify any bidder who, in the sole judgement of the City, fails to adequately demonstrate qualifications and experience sufficient to enable that bidder to successfully complete the scope of work under this Contract.

11. EXECUTION OF CONTRACT

13. 1 Within ten (10) days of Notice of Award, the Contractor shall deliver to the City proof of insurance as required by Contract Documents. All proof of insurance shall be approved by the City before the Contractor may proceed with Work.

13. 2 The Contractor shall commence work within ten (10) days following receipt of the Notice to Proceed or on a date stipulated in the authorization to proceed.

12. LAWS AND REGULATIONS

The Contractor’s attention is directed to the fact that all applicable State laws, Municipal Ordinances, and the Rules and Regulations of all authorities having jurisdiction over construction of the project shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

13. COMPLIANCE WITH IMMIGRATION LAW

Section 31-13-9, Code of Alabama 1975, requires that contractors provide proof of enrollment with the E-

Verify program administered by the U.S. Department of Homeland Security. Proof of E-Verify documentation will be in the form of a copy of the signed Memorandum of Understanding (MOU) generated upon completion of the E-Verify program.

14. ALABAMA LICENSE CONTRACTOR

All Contractors submitting bids in excess of Fifty Thousand Dollars ($50,000.00) must be licensed contractors in the State of Alabama and must state their License Number on their Bid Form. Contracts less than Fifty Thousand Dollars ($50,000.00) will not require a General Contractor’s License; however, all other requirements shall remain the same.

15. BUSINESS LICENSE

The successful bidder will be required to obtain a City of Orange Beach Business License in order to operate within the Corporate Limits.

16. BUILDING PERMITS

The successful bidder shall be required to comply with all building permit procedures and requirements.

Building permit fees for this project shall be waived

17. BID BOND

All bids in excess of Fifty Thousand Dollars ($50,000.00) shall require a bid bond equal to 5% of the contract amount or $10,000, whichever is lesser. Bid bonds will be returned by the City after the contract has been awarded.

18. PERFORMANCE BOND

If the winning bid is in excess of Fifty Thousand Dollars ($50,000.00), the Contractor shall obtain a performance bond equal to 100% of the contract amount and shall provide such bond within ten (10) days of Notice of Award.

19. LABOR & MATERIALS BOND

If the winning bid is in excess of Fifty Thousand Dollars ($50,000.00), the Contractor shall obtain a Labor

& Materials Payment Bond equal to but not less than 50% of the contract amount and shall provide such bond within ten (10) days of Notice of Award. The bond shall include payment of reasonable attorney’s fees incurred by successful claimants in civil actions.

20. INSURANCE REQUIREMENTS

Contractor agrees, at its sole expense, to maintain on a primary and non-contributory basis during the life of this Contract, or the performance of Work hereunder, insurance coverages, limits, and endorsements as set out below. Contractor agrees to obtain Commercial General Liability, Business Auto Liability, Worker’s

Compensation, and Commercial Umbrella/Excess Liability before starting the work. Contractor also agrees to undertake the obligation to insure that all subcontractors abide by these same insurance requirements.

The Contractor agrees the insurance requirements herein as well as City’s review or acknowledgment is not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the

Contractor under this Contract.

Commercial General Liability

Contractor agrees to maintain Commercial General Liability at a limit of liability not less than $1,000,000

Each Occurrence, $2,000,000 Annual Aggregate. Contractor agrees its coverage will not contain any restrictive endorsement(s) excluding or limiting Product/Completed Operations, Independent

Contractors, Broad Form Property Damage, X-C-U Coverage, Contractual Liability, or Cross Liability.

Business Automobile Liability

Contractor agrees to maintain Business Automobile Liability at a limit of liability not less than $1,000,000

Each Occurrence. Coverage shall include liability for Owned, Non-Owned, and Hired Automobiles.

Worker’s Compensation & Employer’s Liability

Regardless of any “minimum requirements” of the State of Alabama, Contractor shall obtain Worker’s

Compensation insurance covering all workers involved in the Work. (Note: Elective exemptions or coverage through an employee leasing arrangement will violate this requirement.) Subcontractor shall also obtain Employer’s Liability insurance with minimum limits of $500,000 Each Accident, $500,000 Disease

Policy Limit, and $500,000 Each Employee.

Commercial Umbrella/Excess Liability

Contractor agrees to maintain either a Commercial Umbrella or Excess Liability at a limit of liability not less than $1,000,000 Each Occurrence, $1,000,000 Aggregate. The Contractor agrees to endorse the City as an “Additional Insured” on the Commercial Umbrella/Excess Liability, unless the Commercial

Umbrella/Excess Liability provides coverage on a pure/true follow-form basis, or the City is automatically defined as an Additional Protected Person.

Additional Insured Endorsements

The Contractor agrees to endorse the City as an Additional Insured on the Commercial General Liability with the following Additional Insured endorsement, or similar endorsement providing equal or broader

Additional Insured coverage than:

• CG2010 10 01 – Additional Insured; Owners, Lessees, or Contractors, OR

• CG2010 07 04 – Additional Insured; Owners, Lessees, or Contractors; Scheduled Person or

Organization endorsement

The name of the organization endorsed as Additional Insured for all endorsements shall read “City of Orange Beach.”

Waiver of Subrogation

Contractor agrees by entering into this written Contract to a Waiver of Subrogation in favor of the City. If a policy prohibits waiving subrogation rights without an endorsement, the Contractor agrees to endorse it with a Waiver of Transfer of Rights of Recovery against Others, or an equivalent endorsement. This Waiver of Subrogation requirement shall not apply to any policy which voids coverage if subrogation is waived.

Right to Revise or Reject

The City reserves the right to revise any insurance requirement based on insurance market conditions affecting the availability or affordability of coverage; or changes in the scope of work/specifications affecting the applicability of coverage. Additionally, the City reserves the right, but not the obligation, to review and reject and insurance policies failing to meet the criteria stated herein, or any insurer(s) providing coverage, due to its poor financial condition or failure to operate legally in the State of Alabama.

In such events, City shall provide Contractor written notice of such revisions or rejections.

No Representation of Coverage Adequacy

The coverages, limits, or endorsements required herein protect the primary interests of the City, and the

Contractor agrees in no way should these coverages, limits, or endorsements required be relied upon when assessing the extent or determining appropriate types and limits of coverage to protect the Contractor against any loss exposures, whether as a result of the Project or otherwise.

Certificate of Insurance

Contractor agrees to provide City a Certificate of Insurance evidencing the above coverages. If the

Contractor receives a non-renewal or cancellation or other material change notice from an insurance carrier affording coverage required herein, Contractor agrees to notify the City immediately with specifics as to which coverage is no longer in compliance. The City shall have the right, but not the obligation, of prohibiting Contractor from entering the Work site until a new Certificate of Insurance is provided to the

City evidencing the replacement coverage. The Contractor agrees the City reserves the right to withhold payment to Contractor until evidence of reinstated or replacement coverage is provided to the City. If the

Contractor fails to maintain the insurance as set forth herein, the Contractor agrees the City shall have the right, but not the obligation, to purchase replacement insurance, which the Contractor agrees to reimburse any premiums or expenses incurred by the City.

The Contractor agrees the Certificate(s) of Insurance shall:

1. Clearly indicate the City has been endorsed on the Commercial Umbrella/Excess Liability and

Commercial General Liability policy as an Additional Insured. Clearly indicate the project name and project number.

2. Clearly indicated Certificate Holder(s) as follows:

Original to:

City of Orange Beach

Attn: City Clerk

P.O. Box 458 Fax (251) 981-1442

21. COMPLETION DATE

23. 1 Unless otherwise specified by the City, the Contractor shall commence the work within ten (10) days from the date of receipt of the Notice to Proceed, and shall complete the work by August 7th, 2026.

23. 2 The completion date shall not be extended except for unavoidable delays caused by, but not limited to, fires, floods, storms, strikes, accidents, or other circumstances beyond the Contractor’s control. The

Contractor may request additional completion time within one week from the occurrence of the delay. The

City shall be the sole judge of such “unavoidable delays,” and the extent thereof. In the event that such a determination is made, the date of completion shall be extended by a length of time equal to that lost by such circumstances. The City shall not be liable to the Contractor for any damages or additional compensation as a consequence of any delay, hindrance, interference, or other similar event beyond the

City’s control. Failure by the Contractor to notify the City within one week from the occurrence of delay will constitute a forfeiture of any potential time extension.

22. LIQUIDATED DAMAGES

24. 1 Deduction at the rate of Five Hundred Dollars ($500.00) per day shall be made from the total Contract price for each and every calendar day beyond the thirty (30) days from the date of Notice to Proceed that the work remains not satisfactorily completed.

24.2 The above mentioned sum shall be deducted as Liquidated Damages. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and Contractor shall pay them to the City without limiting the City’s right to terminate this agreement for default as provided elsewhere herein.

23. DEFAULT OF CONTRACTOR

In cases of default of the contractor, the City may procure the Work from other sources and hold the contractor responsible for any excess cost occasioned thereby.

24. PAYMENT

The Bidder may submit an Application for Payment for provided labor and materials in accordance with the accepted Unit Prices. Payment shall be made to the Bidder within thirty (30) days of receipt and approval of Application for Payment.

VENDOR SUBMISSION

1. BID BOND*

Please download the below documents, complete, and upload.

• OB-_Bid_Bond.pdf

*Response required

2. E-VERIFY AFFIDAVIT & CERTIFICATION*

Please download the below documents, complete, and upload.

• Everify.pdf

*Response required

3. W-9* *Response required

4. Additional Information https://government-project.s3.us-west-2.amazonaws.com/216121/960aeae7-ca1a-48fb-a23e-19ea243c7804_OB-_Bid_Bond.pdf https://government-project.s3.us-west-2.amazonaws.com/216121/dd5644a6-ea3d-42da-8d25-161e6b7e7392_Everify.pdf