Notice_to_Bidders.pdf

This is a Notice to Bidders issued by the Kenton County Airport Board (KCAB) for Water Treatment Services at Cincinnati/Northern Kentucky International Airport (CVG) in Hebron, Kentucky. The solicitation seeks a qualified firm to provide comprehensive water treatment services including professional testing, chemical provision, equipment operation and maintenance, and consulting services for the airport's hydronic systems. Required deliverables encompass monthly site visits, quarterly Legionella testing across 16 buildings, annual equipment inspections, staff training, and specialized laboratory analysis. The contractor must maintain a Certified Water Technologist on staff and provide 24/7 emergency response within four hours of notification. Questions must be submitted by 11:59 pm on January 26, 2026, with answers posted by January 29, 2026 at 11:59 pm. Proposals are due no later than Thursday, February 5, 2026 at 2:00 pm Eastern Time, with interviews scheduled for the week of February 16, 2026. The contract term will run from March 1, 2026 through February 28, 2029, with KCAB retaining the option to renew for two additional one-year periods.

Minimum qualifications require at least 10 years of experience treating similar-sized hydronic systems, certified laboratory capabilities within 24-hour travel distance, and relevant quality control certifications. The contractor must provide contractor-furnished equipment including electronic metering pumps and a cloud-based monitoring application. Statutory preferences apply to Kentucky resident bidders in accordance with Kentucky Revised Statutes. The contract includes annual price adjustments based on the Consumer Price Index for the Cincinnati/Northern Kentucky metropolitan area, capped at three percent of the current annual contract price. Insurance requirements include commercial general liability coverage of $2,000,000 to $10,000,000, automobile liability, workers' compensation, and unemployment insurance, with KCAB named as an additional insured. KCAB reserves the right to waive any informality or irregularity in any proposal, reject any or all proposals, and affirms compliance with Title VI of the Civil Rights Act of 1964, ensuring disadvantaged business enterprises receive full and fair opportunity without discrimination.