Notice_to_Bidders.pdf

This Notice to Bidders is issued by the Kenton County Airport Board (KCAB) for comprehensive Water Treatment Services at Cincinnati/Northern Kentucky International Airport (CVG) located in Hebron, Kentucky. The solicitation seeks a qualified water treatment service firm to manage the airport's water treatment program, including professional testing, chemical provision, equipment operation and maintenance, and consulting services. Required services encompass continuous monitoring and automated control of water treatment chemicals across multiple systems including condenser water, chilled water loops, hot water heating systems, and cooling towers at various airport facilities, with monthly site visits, quarterly Legionella testing across 16 buildings, annual equipment inspections, staff training, and specialized laboratory analysis. Questions from prospective bidders must be submitted by 11:59 pm on January 26, 2026, with answers posted by 11:59 pm on January 29, 2026. Proposals are due by Thursday, February 5, 2026 at 2:00 pm Eastern Time, with interviews scheduled for the week of February 16, 2026. The contract term will run from March 1, 2026 through February 28, 2029, with KCAB retaining the option to renew for two additional one-year periods.

Minimum qualifications require the contractor to be a water treatment service company with at least 10 years of experience treating similar-sized hydronic systems, certified laboratory capabilities within 24-hour travel distance, and relevant quality control certifications. The contractor must maintain a Certified Water Technologist on staff, provide contractor-furnished equipment including electronic metering pumps and a cloud-based monitoring application, and offer 24/7 emergency response within four hours of notification. Kentucky resident bidders will receive statutory preference in accordance with Kentucky Revised Statutes. The contract includes annual price adjustments based on the Consumer Price Index for the Cincinnati/Northern Kentucky metropolitan area, capped at three percent of the current annual contract price. The contractor must maintain comprehensive insurance coverage including commercial general liability ($2,000,000 to $10,000,000), automobile liability, workers' compensation, and unemployment insurance, with KCAB named as an additional insured. KCAB reserves the right to waive informalities, reject any or all proposals, and affirms compliance with Title VI of the Civil Rights Act of 1964, ensuring disadvantaged business enterprises receive full and fair opportunity to submit bids without discrimination.