Notice of Intent to Sole Source - Pinellas County Architectural Services

This is a Notice of Intent to Sole Source document issued by Pinellas County's Administrative Services Purchasing & Risk Management Division in Florida. The notice indicates that Pinellas County intends to procure professional architectural consulting services through sole source procurement under Florida Statutes 287.057(3)(c). The procurement seeks architectural services for the East Lake Community Library Expansion project, which involves designing an approximately 8,000-square-foot addition to the existing library located at 4125 East Lake Road in Palm Harbor, Florida. The addition comprises a 3,650-square-foot ground floor addition and a 4,350-square-foot second floor addition. Interested contractors must submit technical data demonstrating their ability to meet or exceed stated requirements by the specified deadline via the OpenGov procurement platform. A mandatory site visit is scheduled for December 18, 2025, at 1:00 PM, with written questions due by December 30, 2025, at 3:00 PM, and proposal submissions due January 8, 2026, at 3:00 PM. The contract will span 1,200 consecutive calendar days from the Notice to Proceed and includes comprehensive architectural services encompassing programming, schematic design, design development, construction documents, specifications, bid evaluation, permitting, and construction administration.

The procurement utilizes a 1,000-point scoring system with points allocated for firm ability and qualifications (425 points), project experience and past performance (375 points), volume of previous County work (50 points), and additional considerations including minority business status and Pinellas County Small Business Enterprise certification (125 points). Proposing firms must submit current SF-330 forms, proof of Florida business licensure, professional certifications, and evidence of professional liability insurance with minimum coverage of $2,000,000. Firms must be registered with E-Verify and provide references from at least four customers. The compensation structure is defined as a lump sum fee across seven defined tasks, though no specific contract amount is disclosed. The procurement includes consideration for potential future infrastructure improvements such as a two-level parking garage, rooftop solar panels, and disaster relief center capabilities. Contractors must maintain professional liability insurance throughout the contract term and for two years beyond final project acceptance and comply with all local, state, and federal laws.