Notice of Intent to Award - Field Street Transmission Line Rebuild

This Notice of Intent to Award document pertains to New Smyrna Beach Utilities (NSBU) in Volusia County, Florida, for Invitation to Bid (ITB) No. 02-25. The procurement involves the reconstruction of approximately 2.5 miles of an existing 115kV wood pole transmission line with additional 23kV distribution infrastructure located between 1,000' east of 415 North Glencoe Rd. and 1151 Field St. The project requires installation of owner-furnished materials including poles, conductors, insulators, hardware, and ground equipment, along with work elements such as silt fence installation, traffic maintenance, pole and infrastructure installation, conductor transfers, and material removal. The bid response deadline was December 18, 2024, at 2:30 PM, with a public bid opening conducted via Microsoft Teams. Haugland Energy Group has been selected as the winning bidder, with contract documents scheduled for signature by January 24, 2025. Work must be completed during lower electric loading periods from February through March 21, 2025, with the transmission line de-energized throughout construction to allow energization and full operationalization of the new infrastructure by the project completion date.

The contract award is based on the lowest responsive bid basis, with the project including a $100,000 contingency allowance within the total base bid for approved discrepancies between field conditions and specifications. Haugland Energy Group, as a Certified Utility Contractor, must comply with subcontractor limitations capping subcontracted work at 40% of total project scope and must provide performance and payment bonds, comprehensive insurance coverage, and state and local regulatory compliance including E-Verify requirements. The contractor is responsible for providing comprehensive documentation, pre-project video documentation, installation reports, as-built drawings, and warranty of all work for one year after substantial completion. No specific set-aside designations for disadvantaged enterprises were noted in the procurement documentation. The project requires careful coordination with existing utilities and consideration of environmental factors such as gopher tortoise burrows in compliance with strict technical specifications.