AddenNo02_DCF ITB 2425 005.pdf
PDF 156 KB Posted
- Attached to
- Event Coordination and Management
- Solicitation number
- ITB-13494
- Issued by
- Leon County, Florida
About this file
This is Addendum No. 02 to an Invitation to Bid issued by the Florida Department of Children and Families (DCF) for Event Coordination and Management services. The addendum modifies the solicitation timeline for DCF ITB 2425 005. Key dates have been updated as follows: the deadline for submitting written questions is August 13, 2025 at 10:00 A.M.; the Department's answers to written questions are anticipated by September 17, 2025; responses are due October 1, 2025 at 10:00 A.M.; and the response opening (public meeting) is scheduled for October 1, 2025 at 2:00 P.M. The Notice of Intent to Award is anticipated for October 27, 2025. Responses may be submitted through MyFloridaMarketplace or via the virtual meeting platform GoToMeeting using the provided access code and dial-in information. The contract is anticipated to commence August 1, 2025, with a five-year initial term and potential renewal for up to three additional years based on performance and fund availability.
The solicitation seeks vendors capable of providing comprehensive event coordination and management services for the Department's trainings, meetings, and conferences across six Florida regions and twenty circuits. The contract will operate on a cost-plus-fixed-fee basis, with DCF reimbursing actual event organization costs plus a predetermined fixed fee. Vendors must demonstrate compliance with various Florida Statutes and maintain specified staffing levels. Evaluation criteria prioritize responsible and responsive bidders offering the lowest bid. The solicitation actively encourages participation from woman-owned, veteran-owned, and minority-owned business enterprises. Specific contract value is not explicitly stated in this addendum, though the scope suggests significant ongoing financial opportunities. Performance penalties include $100 per day for missed deadlines and 15-20% payment reductions for incomplete deliverables.
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Text version
Addendum No. 02
DCF ITB 2425 005
Event Coordination and Management
DCF Addendum Template (PMT-12-2122) Effective April 2022
Solicitation Number: DCF ITB 2425 005 Solicitation Title: Event Coordination and Management Response(s) Due Date: October 1, 2025 Addendum Number: 02 Addendum Date: September 12, 2025
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED
BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER
OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
DCF ITB 2425 005 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1
ITB Document, Section 1.3, Timeline
ACTIVITY DATE TIME ADDRESS
Solicitation Issued 07/31/2025 N/A https://vendor.myfloridamarketplace.com/
Receipt of Written Questions Due Date
08/13/2025 10:00 A.M. See 1.4
Anticipated Date for Department’s Answers to Written Questions
09/10/2025 09/17/2025
N/A https://vendor.myfloridamarketplace.com
Response Due Date
09/24/2025 10/01/2025
10:00 A.M. See 1.4
Response Opening (Public Meeting)
09/25/2025 10/01/2025
2:00 P.M. Computer, tablet, or smartphone:
https://meet.goto.com/SolicitationAdministration
Phone:
https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration
Addendum No. 02
DCF ITB 2425 005
Event Coordination and Management
DCF Addendum Template (PMT-12-2122) Effective April 2022
ACTIVITY DATE TIME ADDRESS
Access Code: 687-621-357
United States (Toll Free): (866) 899-4679
One-touch: tel:+18668994679, 687621357#
Video-conferencing room or system:
Meeting ID: 687-621-357
Dial in or type: 67.217.95.2
Or dial directly: 687621357@67.217.95.2 or 67.217.95.2##687621357
Anticipated Posting of Notice of Intent to Award
10/20/2025 10/27/2025
N/A https://vendor.myfloridamarketplace.com/ tel:+18668994679 https://vendor.myfloridamarketplace.com/
File details come from the government source that posted it. Updated .