Notice_of_intent_to_award-0544AFAC-RFP-MOC_HVAC_Service_Repair_Install_and_Maintenance-Supplemental.pdf

Connect with Us • HILLSBOROUGHSCHOOLS.ORG • OPERATIONS DIVISION• 1202 EAST PALM AVENUE•

2ND FLOOR• TAMPA, FL 33605• (813) 272-4004

Superintendent Van Ayers

OPERATIONS DIVISION

NOTICE OF INTENT TO AWARD

Request for Proposal: 0544AFAC-RFP-MOC HVAC Service Repair Install and Maintenance-Supplemental

Date: March 7, 2025

As to the above-mentioned Request for Proposal, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in the tabulation attached. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.

Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be received via courier.

Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Operations Division, 1202 East Palm Avenue, Tampa, Florida 33605. It is the filing party’s responsibility to meet all filing deadlines.

The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.

Hillsborough County Public Schools appreciates all vendors’ interest in doing business with HCPS and encourages participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the representative below.

Sincerely, Lillian Garcia, CPPO, CPPB lillian.garcia@hcps.net mailto:lillian.garcia@hcps.net

RFP # 0544AFAC-RFP-MOC HVAC Service Repair Install and Maintenance-Supplemental

Proposals Received

B&I Contractors, Inc. Submitted 2/28/2025 8:13:03 AM 4570 Eagle Falls Place Tampa, FL 33619 Stephen Triplett Phone: 813 9978435 Fax:

striplett@bandiflorida.com

DAIKIN APPLIED AMERICAS INC. Submitted 2/25/2025 11:48:27 AM 13600 Industrial Park Boulevard Wilmington, DE 19801 Ruben Colon Phone: 813 2207241 Fax: 813 6216979 ruben.colon@daikinapplied.com

Florida Air Services, Inc. Submitted 2/27/2025 3:45:18 PM PO Box 2166 Seffner, FL 33583 Daniel Dilport Phone: 813 2465221 Fax: 813 2465192 Service@FloridaAirServices.com

*Florida Mechanical and Controls Inc. Submitted 2/25/2025 6:23:19 AM 11543 Misty Isle Lane Riverview, FL 33579 Benjamin Fye Phone: 813 5352933 Fax:

ben@controlhvac.pro

HHC Services LLC Submitted 2/27/2025 4:25:32 PM 1125 Edwards lane Orlando , FL 32804 Korey Howell Phone: 858 2614968 Fax:

Korey@howellhc.com

Superintendent Van Ayres

**McCloskey Mechanical Contractors, Inc. Submitted 2/27/2025 3:15:51 PM 445 Lower Landing Road Blackwood, NJ 08012 Robert Reeves Phone: 856 7845080 Fax: 856 7848283 rob@mcCloskeymechanical.com

Morgan Commercial Air Conditioning LLC Submitted 2/21/2025 3:14:42 PM 235 Brandon Blvd, Ste 247 Brandon, FL 33511 Brainard Morgan Phone: 813 6471824 Fax:

bmorgan@prefbuildingsolutions.com

Quantum Cooling LLC Submitted 2/27/2025 10:54:51 PM 320 West Bearss Ave, Suite B Tampa, FL 33613 Heather Hsi Phone: 813 5453522 Fax:

heather.hsi@quantum-cooling.com

SIMS AC SALES & SERVICE LLC Submitted 2/27/2025 5:22:01 PM

11853 RAINTREE DR

TEMPLE TERRACE, FL 33617

THOMAS SIMS III

Phone: 814 2068014 Fax:

THOMAS6214@AOL.COM

The Cao Group, LLC Submitted 2/28/2025 10:44:57 AM 7204 Baltusrol Drive New Port Richey, FL 34654 Duy Cao Phone: 813 5306145 Fax:

dcao@thecaogroup.com

Tru Comfort Cooling LLC Submitted 2/28/2025 11:51:00 AM 506 E Lambright St Tampa, FL 33604 Timothy Cooper Phone: 813 3604052 info@stellarcoolingservices.com

*USA HVAC Pro, Inc Submitted 2/19/2025 4:29:11 PM 6448 Parkland Drive Sarasota, FL 34243 Rebecca Abbott Phone: 941 2920023 Fax:

ops@usa-hvac.pro

**VMG Mechanical, LLC Submitted 2/28/2025 9:59:11 AM 515 Cooper Commerce Drive Apopka, FL 32703 Gina Staats Phone: 407 6144012 gstaats@vmgmechanical.com

Evaluation Committee Members

Member Role

Last Name First Name Position Site Email

Voter Flecha Victor Asst Dept Mgr., HVAC

Air Conditioning and Energy Management victor.flecha@hcps.net

Voter Frese John Specialist 3, HVAC

Air Conditioning and Energy Management john.frese@hcps.net

Voter Gay David Specialist 3, HVAC

Air Conditioning and Energy Management david.gay@hcps.net

Voter Otero Kenny Dept Mgr., HVAC/Energy Management

Air Conditioning and Energy Management kenny.oterojr@hcps.net

Advisor Moore Benjamin General Manager of Maintenance

Maintenance Department benjamin.moore@hcps.net

Advisor Kaeding Mina Maintenance Operations Center Specialist

Operations Division zzkaedingm@sc.hcps.net

Facilitator Garcia Lillian Procurement Facilitator

Operations lillian.garcia@hcps.net

Criteria Phase I

Qualifications and Experience Proposer’s experience and qualifications with the related goods and services.

Weight: 40 Score:

• Meet the minimum experience requirements; and

• Provide adequate business references; and

• Employ adequate staff requirements; and

• Have ready access to resources to provide all goods and services.

Specifications/Scope of Work: Proposer’s understanding of the required scope of work (tasks and service levels).

Weight: 20 Score:

• Provide deliverables within the required timeframe; and

• Work plan addresses desirables; and

• Identify Proposer’s customer service procedures

Cost/Best Value: Best value means the highest overall value to HCPS based on Factors that include, but are not limited to, price, quality, design, and workmanship.

Weight: 30 Score:

• Exceeds Expectations

• Satisfactory

• Marginal

• Below Minimum Standards

• Unsatisfactory

Utilization of HCPS-registered Small Business Enterprises. The Operations Division, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spent with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows:

Weight: 10

• Evidence of MBE certification from appropriate agency (1.0)

• Letter indicating intent to partner or joint-venture with WMBE/SBE firms as subcontractors (0.6) OR demonstrated prior use of SBE firms at or above 40% (0.6)

• Demonstrated prior use of SBE firms between 20-40% (0.4)

• Demonstrated prior use of SBE firms less than 20% (0.2)

• No demonstrated prior use of SBE firms (0.0)

Phase I

Evaluations

Criteria Qualifications and Experience

Specifications/Scope of Work

Price Proposal

SLVMP

Vendor

Total

Weight 40 20 30 10 100

B&I Contractors, Inc. 37.50 18.75 24.38 0.00 80.63

DAIKIN APPLIED

AMERICAS INC.

40.00 18.75 24.38 4.00 87.13

Florida Air Services, Inc. 32.50 15.00 22.50 0.00 70

HHC Services LLC 30.00 15.00 24.38 0.00 69.38

Morgan Commercial Air Conditioning LLC

32.50 15.00 22.50 10.00 80

Quantum Cooling LLC 32.50 15.00 18.75 10.00 76.25

SIMS AC SALES &

SERVICE LLC

30.00 13.75 20.63 10.00 74.38

The Cao Group, LLC 27.50 13.75 18.75 10.00 70

Tru Comfort Cooling LLC 25.00 12.50 9.38 10.00 56.88

Notes:

* Non-Responsive:

* Florida Mechanical and Controls Inc-Did not submit the required forms.

* USA HVAC Pro, Inc -The vendor did not meet the minimum experience requirements.

**VMG Mechanical, LLC – The vendor submitted a Statement of no bid.

*** McCloskey Mechanical Contractors, Inc.-The vendor was already awarded under 0544FAC-RFP-MOC HVAC Service, Repair, Installation and Maintenance.

Recommendation for Award

B&I Contractors, Inc.

Daikin Applied Americas, Inc.

Florida Air Services, Inc.

HHC Services, LLC

Morgan Commercial Air Conditioning, LLC Quantum Cooling, LLC

Sims AC Sales & Service, LLC The Cao Group, LLC

Tru Comfort Cooling, LLC