Legal_Announcement-0544AFAC-RFP-MOC_HVAC_Service_Repair_Installation_and_Maintenance-SUPPLEMENTAL.pdf

Connect with Us • HILLSBOROUGHSCHOOLS.ORG • OPERATIONS DIVISION• 1202 EAST PALM AVENUE• 2ND FLOOR•

TAMPA, FL 33605• (813) 272-4004

Superintendent Van Ayres

OPERATIONS DIVISION

REQUEST FOR PROPOSALS (RFP)

FOR

0544AFAC-RFP-MOC HVAC SERVICE, REPAIR, INSTALLATION AND MAINTENANCE-SUPPLEMENTAL

Hillsborough County Public Schools (“HCPS”) hereby issues this competitive solicitation (“Request for Proposals,” “RFP,” or “solicitation”), per Rule 6A-1.012, F.A.C., and per Rule 6A-2.0010, F.A.C, to announce that HCPS is seeking additional providers for interested in providing the services as described in Section 6. Specificaitons/Scope of Work.

Pre-Proposal Meeting (Voluntary Attendance): Wednesday, February 12, 2025, at 9:00 AM

URL:https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzI1NDJkYTItNTlmOC00ZTU1LTk1ZWUtMWRkNDRmZDUzNWE1%40thread.v2/0?context=%7b%22Tid%22 %3a%2210a8fdf9-c2ff-4e0d-9c19-1fe2c188164a%22%2c%22Oid%22%3a%22d5a8fb6d-6ea4-4936-9642-16a4a852634e%22%7d

Last Day for Technical Questions: Friday, February 21, 2025, at 12:00 PM

Proposal Due Date: Friday, February 28, 2024, at 12:00 PM

Proposal Submittal. ELECTRONIC COPY SUBMITTAL. PROPOSER MUST SUBMIT THEIR PROPOSAL VIA UPLOAD at WWW.MYVENDORLINK.COM. HCPS no longer accepts paper submittals. The Proposer is solely responsible for the submittal of their Proposal through VendorLink no later than the time and date specified in the solicitation or subsequent addenda. The Proposer must allow adequate time to upload their submittal on VendorLink. The Proposer is responsible to contact VendorLink technical support at support@eVendorLink.com if technical difficulties arise during submission of the Bid. HCPS shall not be responsible for delays caused in any occurrence and shall reject Proposals submitted via any other means. The Proposer must transmit their Proposal electronically via VendorLink at www.myVendorLink.com. Acceptable file formats for upload are Microsoft Excel (XLS or XLSX), Adobe Portable Document Format (PDF), or ZIP file formats and printing must be enabled on all files submitted.

VendorLink (www.myvendorlink.com). HCPS will post all solicitations and supporting documents on VendorLink. It is the sole responsibility of interested parties to monitor VendorLink for solicitation opportunities and updates. Each proposer must have a current vendor application on file with VendorLink to conduct business, receive updates and addenda, and ask questions under any HCPS solicitation. HCPS may disqualify a Proposer for failure to comply with this condition.

VendorLink Technical Support. All proposers must allow adequate time to upload their submittal on VendorLink and are solely responsible to contact VendorLink technical support at support@eVendorLink.com if technical difficulties arise during the submission of the proposal.

Lobbying/Cone of Silence. Per policy 6320, Procurement: https://web.hillsboroughschools.org/policymanual/, prohibits any communication regarding an active solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of the release of the solicitation until the contract is awarded by The School Board of Hillsborough County, Florida.

Notice. Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest must be timely filed with the Operations Division, 1202 East Palm Avenue, Tampa, FL 33605.

February 5, 2025 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzI1NDJkYTItNTlmOC00ZTU1LTk1ZWUtMWRkNDRmZDUzNWE1%40thread.v2/0?context=%7b%22Tid%22%3a%2210a8fdf9-c2ff-4e0d-9c19-1fe2c188164a%22%2c%22Oid%22%3a%22d5a8fb6d-6ea4-4936-9642-16a4a852634e%22%7d

PUBLIC ANNOUNCEMENT

PROJECTS REQUIRING

0544AFAC-RFP-MOC HVAC SERVICE, REPAIR, INSTALLATION AND MAINTENANCE-SUPPLEMENTAL

The SCHOOL BOARD OF HILLSBOROUGH COUNTY, Florida, announces that contractor services will be required for the following projects:

Project Number Site Anticipated Scope of

Work

Contractor Services

Estimated Start Complete Budget

0544AFAC-RFP-

MOC

District AREA 1 – West

HVAC Service, Repair, Maintenance and

Installation-

SUPPLEMENTAL

04/23/2025

01/28/2026 with four,

(1) year renewal option.

The terms under this agreement will run concurrent with

0544FAC-RFP-MOC

HVAC

$9 Mil The budget allocation will remain consistent with the original award amount under 0544FAC-

RFP-MOC HVAC

District AREA 2 – Central

District AREA 3 – East

Applicants interested in providing the required services shall respond by submitting a proposal to the above reference Request for Proposal (RFP). It is intended that the Selection Committee shall select a separate primary and secondary, HVAC Contractor for each District Maintenance Area as notated above. Only one (1) submission of qualification information is required to be eligible for projects. Further submission information is contained in the Project Information Packet. NOTE: VENDORS WHO HAVE BEEN AWARDED UNDER 0544FAC-RFP-MOC HVAC Service Repair Installation and Maintenance, WILL NOT NEED TO RE-SUBMIT A NEW PROPOSAL FOR THIS SOLICITATION.

The Project Information Packet, additional project information, the weight associated with each qualification and evaluation criteria will be available on or before Wednesday, February 5, 2025, and can be obtained via the Internet through the District’s e-Procurement, VendorLink System at:

https://www.myvendorlink.com/common/default.aspx

All materials must be submitted by 12:00 PM on Friday, February 28, 2025, by uploading into the VendorLink System.

Interested parties are strongly discouraged from contacting the schools or sites where projects are located. Project clarifications will be addressed at a Q&A Session scheduled for 9:00 AM on Wednesday, February 12, 2025, via Microsoft Teams Meeting. Further details will be provided in the Project information Packet.

All questions concerning this solicitation, after the Q&A informational Meeting, will only be accepted through the VendorLink System to ensure all interested parties receive the same information.

THE SCHOOL BOARD OF HILLSBOROUGH COUNTY, FLORIDA

VAN AYERS

SUPERINTENDENT OF SCHOOLS

The above Legal Advertisement shall be run in the Tampa Bay Times, Wednesday, February 5, 2025.

The above Legal Advertisement shall be run in the LaGaceta, Friday, February 14, 2025.

The above Legal Advertisement shall be run in the Florida Sentinel Wednesday, February 19, 2025.

https://www.myvendorlink.com/common/default.aspx