Notice_of_Award_-_Board_Approval.pdf

This Notice of Award document is issued by The School Board of Polk County, Florida, detailing the renewal of a Microsoft License and Support contract (Bid File Number 043-TEC-0419). The School Board approved the contract renewal for an additional 3-year period from June 1, 2022, through May 31, 2025, maintaining the same terms and conditions as the original bid. Crayon Software Experts LLC was awarded the contract for Items 1-14 and Items 17-20 (option 2), covering a comprehensive range of Microsoft licensing products including Azure, SQL Server, Windows Remote Desktop, Office 365, Microsoft 365, Project Online, Power BI, and Core Server Platform licenses.

The contract allows for license quantity adjustments throughout the contract period and was evaluated on a composite "all or none" basis. Bidders were required to be Microsoft Authorized Education Partners, with no product substitutions permitted. The procurement process involved comparing pricing across multiple vendors, with total bid prices for the two configuration options varying significantly. The district's procurement policy, outlined in Policy 6320, authorizes the Superintendent to approve and execute contracts involving public funds expenditures up to $250,000, providing flexibility in contract management. The original solicitation was initially released on April 8, 2019, with the first contract period running from June 1, 2019, to May 31, 2022, before this current renewal.