Notes from Pre-Bid Meeting.pdf
PDF 407 KB Posted
- Attached to
- JPPM JANITORIAL SERVICES FY26
- Solicitation number
- BPM055462
- Issued by
- Calvert County, Maryland
About this file
This is a Notes from Pre-Bid Meeting document related to Jefferson Patterson Park & Museum (JPPM) in Maryland for a janitorial services contract. The project requires contractors to provide twice-weekly bathroom cleaning services at specified locations within JPPM, including all necessary labor, overhead, equipment, materials, and incidentals. JPPM will supply paper products and supplies directly to individual locations. Contractors are required to submit bids using either their standard bid form or the completed IFB form provided by JPPM, along with supporting documentation including a bid/proposal affidavit, conflict of interest affidavit and disclosure, applicable licenses or certifications, certificates of insurance, and acknowledgement of receipt of any amendments. Bids may be submitted via mail, fax, or email and must be received by the specified bid due date.
The pre-bid meeting notes document discussions and clarifications regarding bid requirements and project specifications. Bids submitted without all required paperwork, received after the deadline, or lacking a completed IFB will be deemed non-responsive. Pricing should include separate line items for initial cleaning costs and per-session costs. The contract is for Fiscal Year 2026 (FY26), though specific contract term length and renewal options are not detailed in the available information.
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Other files
| File | Type | Posted |
|---|---|---|
| Complete IFB Janitorial Services FY26.pdf | ||
| Addendum 1.pdf | ||
| Attachment 6 - Reference Form (7).pdf |
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Text version
Wes Moore, Governor Aruna Miller, Lt. Governor
Rebecca L. Flora, AICP, LEED ND / BD+C, Secretary Elizabeth Hughes, MHT Director and
State Historic Preservation Officer
Jefferson Patterson Park and Museum • 10515 Mackall Rd. • Saint Leonard • Maryland • 20685
Tel: 410.586.8538 • Fax: 410.586.0080 • Website: jefpat.maryland.gov • Email: jef.pat@maryland.gov
Memo
To: Tiffany Nance, Procurement Officer, MDP
From: Eric Frere, Assistant Director, Jefferson Patterson Park and Museum (JPPM)
CC: Dimitrios Papadakis, Director of Facilities, JPPM
Date: March 2, 2026
Re: Notes from the Pre-Bid for the JPPM Janitorial Services FY26
1. The last time JPPM purchased janitorial services, the PO was for sixteen (16) bathrooms total to be cleaned three (3) times a week, an additional two (2) cleaned twice a week – at $533.00 per week, with an initial cleaning fee of $1000.00 for 30 weeks.
2. This solicitation, for budget purposes, has been changed to the cleaning of all bathrooms below, sixteen (16) in total, twice a week – Tuesdays and Fridays, in the manner specified in the specifications, for up to 8 months (32 weeks) or December 1, 2026, whichever is first.
3. JPPM will provide all paper products (toilet paper, paper towels, and sanitary bags), hand soap, and necessary cleaning supplies and chemicals.
4. Cleaning is defined as the sweeping and hand mopping of floors, the cleaning of all bathroom fixtures, the removal of all trash from bathrooms, the refilling of all paper products and hand soap.
5. The breakdown of square footage for the bathrooms is as follows:
Breckinridge Office First Floor – 55 sq. ft. – one toilet (no stall) Breckinridge Office Second Floor – 40 sq. ft. – one toilet, one shower Breckinridge Classroom – 61.25 sq. ft. – one toilet (no stall), one shower Visitor Center Men’s – 90 sq. ft. – one urinal, one toilet (in stall) Visitor Center Women’s – 96 sq. ft. – two toilets (in stall) Pavilion Men’s – 117 sq. ft. – one urinal, one toilet (in stall) Pavilion Women’s – 117 sq. ft. – two toilets (in stalls) Maryland Archaeological Conservation Laboratory (MAC Lab) Lobby Men’s – 120.7 sq. ft. – one urinal, one toilet (in stall) MAC Lab Lobby Women’s – 120.7 sq. ft. – two toilets (in stall) MAC Lab Men’s – 157.4 sq. ft. – one urinal, one toilet (in stall), one shower
MAC Lab Women’s – 157.4 sq. ft. – two toilets (in stall), one shower Administration Building – 38.5 sq. ft. – one toilet (no stall) Maintenance Office – 50 sq. ft. – one toilet (no stall) 1932 Building – 48 sq. ft. – one toilet (no stall) Pump House, Patterson House Bathroom 1 – 45 sq. ft. – one toilet (no stall) Pump House, Patterson House Bathroom 2 – 56.25 sq. ft. – one toilet (no stall)
6. There is no minimum years of experience required for this contract.
7. The Pre-Bid Meeting was held on February 27th at 10:00 am at the Breckinridge Classroom – 10075 Mackall Rd., St Leonard, MD 20685.
8. March 6, 2026, at 3:00 pm, is still the deadline for submittals for this solicitation.
9. No other significant questions.
Memo
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