MARYLAND DEPARTMENT OF PLANNING

MARYLAND HISTORICAL TRUST

JEFFERSON PATTERSON PARK & MUSEUM

FEBRUARY 16, 2026

INVITATION FOR BIDS – SOLICITATION FY26-21

JPPM JANITORIAL SERVICES APRIL 2026 – NOVEMBER 2026

NOTICE TO INTERESTED PARTIES

Jefferson Patterson Park & Museum (JPPM) is seeking a firm to Provide Janitorial Services as outlined in the attached Project Specifications entitled “JPPM JANITORIAL SERVICES FY26” and Invitation for Bid form. Also included are the

• “Bid/Proposal Affidavit” (attachment 1),

• “Conflict of Interest Affidavit and Disclosure” (attachment 2),

• A sample contract (attachment 3),

• Mandatory Terms and Conditions (attachment 4).

• A No Reply Form (attachment 5).

A prebid meeting will be held on Monday, February 23, 2026, at 10:00 am at 10075 Mackall Rd., St.

Leonard, MD 20685 (Breckenridge Classroom)

Offerors must submit a proposal to eMaryland Marketplace and be received no later than 3:00 pm on Friday, March 6, 2026. Any proposal received after this time and date will not be accepted.

Please submit questions to:

Dimitrios Papadakis Director of Facilities, JPPM 443-710-2599 d.papadakis@maryland.gov

Eric Frere Assistant Director, JPPM 443-845-4350 eric.frere@maryland.gov

The proposal package must be submitted according to Section III, “Bid Submission Packet”, and must include:

1. The Invitation for Bid form, completed according to Section XIII, “Pricing”

2. Completed “Bid Affidavit Form”.

3. Completed “Conflict of Interest Disclosure Form”.

4. Current Maryland licenses or certifications, per section II.D [“Permits, Certificates, Laws...”].

5. Current insurance certificates, per section II.C [“Permits, Certificates, Laws...”].

6. Completed No Reply Form if not bidding.

7. Acknowledgement of receipt of any amendment(s) to this IFB.

mailto:d.papadakis@maryland.gov mailto:eric.frere@maryland.gov

INVITATION FOR BID

*VENDOR INFORMATION IFB No: BID Due:

VENDOR: FM26-21 March 13, 2026 ADDRESS: Date: Page:

FID OR SS NO: REQUESTOR & SHIPPING LOCATION:

PHONE NO: JEFFERSON PATTERSON PARK AND MUSEUM

FORM JPPM-20. DATE: JULY 2019. PREVIOUS FORM IS OBSOLETE.

FAX NO: 10515 MACKALL ROAD

ST. LEONARD, MD 20685

FAX: 410-586-0080

* FAILURE TO PROVIDE THIS INFORMATION MAY

RESULT IN DISQUALIFICATION OF BID

Tax Exempt No: 30002563 REQUESTED BY: Eric Frere, 443-845-4350, eric.frere@maryland.gov

Item # Description

Unit Price

Extended Price

This project consists of the furnishing all labor, overhead, equipment, materials, incidentals, and services necessary (JPPM will furnish paper products and supplies at individual locations) to twice weekly clean the bathrooms defined in specifications (JPPM JANITORIAL SERVICES FY26) at Jefferson Patterson Park & Museum (JPPM).

Contractors may utilize their standard bid form, but please include this filled in and signed IFB. In addition, the contractor will submit:

-- Bid/Proposal Affidavit.

-- Initial Cleaning costs -- Per Session costs.

-- Conflict of Interest Affidavit and Disclosure.

-- Licenses or certifications.

-- Company’s certificates of insurance.

-- Acknowledgement of receipt of any amendment(s) to this IFB.

JPPM will regard any bids from contractors without the required paperwork, received after the due date, or received without the completed IFB as non-responsive. Contractors may mail, fax, or e-mail their bid. Bids must be received by the bid due date.

Cost to perform the initial bathroom cleaning as described in the specifications.

Cost to perform the weekly cost for cleaning as described in the specifications from notice to proceed until the completion of 32 weeks.

TOTAL $

INSTRUCTIONS: (1) BID MUST BE SIGNED AND SUBMITTED ON THIS FORM. YOU MAY ATTACH YOUR COMPANY’S STANDARD BID FORM. BIDS SUBMITTED WITHOUT THIS COMPLETED FORM WILL NOT BE CONSIDERED. (2) EQUIVALENT SUBSTITUTIONS MUST MEET ALL SPECIFICATIONS AND RATINGS OF LISTED ITEM AND WILL BE OF THE SAME TYPE, STYLE, AND BE INTERCHANGEABLE. PLEASE PROVIDE SPECIFICATIONS AND DESCRIPTIVE LITERATURE. (3) BID MUST BE VALID FOR 120 DAYS UNLESS OTHERWISE STATED. (4) THE STATE RESERVES THE RIGHT TO CHOOSE INDIVIDUAL LINE ITEM NUMBERS FOR THE

CONTRACT.

THE VENDOR OR CONTRACTOR SUBMITS THIS BID WITH THE UNDERSTANDING THAT THEY MUST COMPLY WITH FEDERAL AND

STATE OF MARYLAND PROCUREMENT REGULATIONS IN EFFECT AT TIME OF SUBMISSION.

SIGNATURE OF BIDDER (QUOTATION MUST BE SIGNED IN INK) DATE

PRINTED/TYPED NAME OF BIDDER TITLE

MARYLAND HISTORICAL TRUST

JEFFERSON PATTERSON PARK & MUSEUM

FEBRUARY 16, 2026

PROJECT SPECIFICATIONS – SOLICITATION FY26-21

JPPM JANITORIAL SERVICES APRIL 2026 – NOVEMBER 2026

I. SUMMARY OF WORK

This project consists of furnishing all labor, overhead, equipment, materials, parts, incidentals, tests, supervision, and services necessary for and incidental to Providing Janitorial Services. The project site is located on Jefferson Patterson Park and Museum (JPPM), 10515 Mackall Road, Saint Leonard, Maryland 20685 (JPPM).

JPPM strongly urges the contractor to visit the site and familiarize themselves with the conditions under which they will perform the work. At the scheduled site visit, each contractor will be permitted to examine and familiarize themselves with the full nature and extent of the work and obtain answers to questions about or clarifications of the contract. It is the sole responsibility of the contractor to familiarize themselves fully with the contents of these specifications. Failure to do so does not relieve the contractor with the successful bid from their obligations to comply with all aspects of this Invitations for Bids (IFB) package for the amount they specify as their bid. The State of Maryland or JPPM will not make allowance for any errors on the contractor’s part for failure to consider any conditions or circumstances existing on the site that may affect the contemplated work. The fact that the contractor submits a bid will be taken as evidence that the contractor has a full knowledge of the extent and character of the work and the problems in performing it.

II. PERMITS, CERTIFICATES, LAWS, LICENSING, AND ORDINANCES

A. The contractor must procure all necessary permits, certificates, and licenses required by law for the execution of the work. State of Maryland authorized inspection agencies will conduct inspections.

B. The contractor must comply with all requirements of Annotated Code of Maryland, Business

Regulation Article, Title 9A (latest revisions and supplements), Code of Maryland Regulations (COMAR) 09.15 (latest revisions and supplements), any and all bulletins, policies, directives, etc.

issued by the Maryland Department of Labor, Licensing, and Regulations (DLLR) (latest edition).

Additionally, the contractor must comply with the latest editions of applicable codes, regulations, standards, and laws in performing this work (for example, COMAR, the National Electric Code, International Building Code, International Mechanical Code, International Plumbing Code, etc.).

The contractor will remove, replace, and repair any violations when so directed by the Executive Director of JPPM or a designee, at the contractor’s expense.

C. The contractor and subcontractors must comply with minimum insurance requirements established under Annotated Code of Maryland, Business Regulation Article, Title 9A-402 (latest revision).

The contractor shall submit with the bid a Copy of current insurance certificates. All insurance certificates must be kept current during the term of the work or contract. Please mail updated copies to the Business Manager at JPPM.

D. The contractor or subcontractor must be licensed in Maryland or certified, depending on the nature of the work to be performed. The contractor will designate an individual as their Master License or Certificate holder who will be responsible for all services to be performed under the contract.

III. BID SUBMISSION PACKET

A. JPPM must receive the bid on or before the due date. The contractor may submit their standard bid sheet but must also submit the filled out and signed IFB sheet. In addition, the following items must be submitted with the bid:

1. Itemized costs to include cost of initial cleaning, weekly rate, and projected total cost,

2. Signed bid/proposal affidavit (attachment 1),

3. Signed “conflict of interest affidavit and disclosure” (attachment 2),

4. Completed reference sheets (attachment 6), JEFFERSON PATTERSON PARK AND MUSEUM

SPECIFICATION - JPPM JANITORIAL SERVICES FY26

5. Name and current license or certificate number of designated master license or certificate holder for the contract. Provide copy of current license or certificate,

6. Copy of current insurance certificates. All insurance certificates must be kept current during the term of the work or contract. Please mail updated copies to the business manager at JPPM.

7. Acknowledgement of receipt of any amendment(s) to this IFB. Please supply a letter on the company’s letterhead acknowledging receipt of amendments.

B. Please fill in and submit the “No Reply” form (attachment 5) if you do not wish to provide a bid.

JPPM will regard any bids without the required and completed paperwork, or any bids received after the due date, as non-responsive.

C. If any amendment(s) to the IFB are distributed, all bidders must acknowledge receipt of the amendment(s).

D. The contractor must be validly formed and in good standing (or qualified to do business) in the State with the Maryland State Department of Assessments and Taxation. See website https://egov.maryland.gov/BusinessExpress/EntitySearch.

IV. SAFETY

The contractor will adhere to the Maryland Occupational Safety and Health Act (MOSHA) and U.S.

Department of Labor, Occupational Safety and Health Administration (OSHA) laws, rules, and regulations as they apply to this project.

V. QUALITY ASSURANCE AND WORKMANSHIP

A. The contractor will engage experienced technicians who have completed similar work using similar material and to the same extent as the work required for this Project that has resulted in a record of successful in-service performance.

B. The contractor is responsible for any work subcontracted to others. It is the contractor’s responsibility to ensure that any subcontractor hired adheres to the specifications and contract terms and conditions. The contractor must supply the Executive Director of JPPM or a designee the list of subcontractors the contractor intends to utilize prior to any work commencing.

VI. CLEANING

A. The contractor shall: remove all debris daily; at the end of each workday, remove empty cans, rags, rubbish, and other discarded materials from the site; continuously keep walkways, driveways, and outdoor living areas broom clean. The contractor will leave the work site in an orderly and clean manner.

B. Upon completion of this work, the contractor will leave the job site in as good or better condition as they found it before the commencement of the work. At the completion of the project, the contractor will immediately remove all their equipment and construction debris from the project site. The State reserves the right to keep all purchased but unused materials, parts, and supplies.

The contractor must dispose of all federally or state regulated waste (e.g., asbestos, lead) as mandated by federal and state laws and regulations and must provide a Chain of Custody to the Executive Director of JPPM or a designee.

VII. OTHER CONDITIONS

A. The contractor will complete all work during a normal workday. A normal workday is defined as

Monday through Friday, 7:30 am to 4:00 pm, except for Maryland State Holidays. The contractor may make mutually agreeable arrangements with the Executive Director of JPPM or a designee to come in earlier, later, or on non-working days without extra cost to the State.

B. The contractor must protect existing utilities. The contractor will verify the location of all existing utilities and is responsible for their protection and any relocation as required to complete the project.

https://egov.maryland.gov/BusinessExpress/EntitySearch

SPECIFICATION - JPPM JANITORIAL SERVICES FY26

C. The contractor will coordinate their work with that of other contractor(s) and staff members working on the premises.

D. The contractor is responsible for all damage to life and property due to its activities or those of its agents or employees relating to the services required under the work described herein. Damage caused by the contractor will be reported to JPPM on the day of discovery and must be repaired within 30 calendar days.

E. The contractor will notify the Executive Director or a designee prior to any work that would result in the disturbance of soil in or around the work site. The Regional Archaeologist or a designee must be present to approve and monitor soil disturbance on the property.

F. Upon arrival on site to perform an inspection, service call, or repair, contractor must check in with the Maintenance Supervisor or a designee. Immediately upon the conclusion of each inspection, service call, or repair, contractor will notify the Maintenance Supervisor or a designee that the work has been completed.

VIII. DURATION OF THE CONTRACT

This Contract will be for a period of up to 8 months, beginning after April 1, 2026 and continue up to, but not exceeding, December 1, 2026.

IX. PAYMENT TO CONTRACTOR

A. Invoices for normal services are to be submitted monthly for services rendered the previous month.

The contractor must itemize the invoice by each line item as indicated in the solicitation package.

The contractor must provide a service ticket for each service visit. JPPM reserves the right to hold invoices until completed service tickets satisfactory to JPPM are provided.

B. The contractor must invoice any approved additional work separately and provide the written document signed by the Executive Director of JPPM or a designee authorizing the additional work.

C. The contractor will submit all invoices, upon completion of the work described herein to the satisfaction of the Executive Director of JPPM or a designee, showing the contract number on each copy and submit to Jefferson Patterson Park and Museum, ATTN: Business Manager, 10515 Mackall Road, Saint Leonard, MD 20685-2433. Electronic invoices shall be sent to jppm.accountspayable@maryland.gov with ATTN: Business Manager clearly indicated in the email.

X. DETAILED SPECIFICATIONS

A. The contractor is furnishing all materials, labor, tools, equipment, overhead to include travel, and incidentals as necessary to complete the following:

1. The contractor will, three times weekly, clean the following bathrooms: Basement, First, and Second Floor Bathrooms - Breckinridge Office; Breckinridge Classroom Bathroom;

Men’s and Women’s Bathroom, Visitor Center; Men’s and Women’s Bathroom, Pavilion; Two Women’s Bathrooms and two Men’s Bathrooms, Maryland Archaeological Conservation Laboratory; Administrative Office Bathroom; 1932 Barn Bathroom;

2. The contractor will, twice a week (Fridays and Mondays), clean: Two Bathrooms - Pump House, Patterson House and Gardens.

3. There are 16 bathrooms in total – 14 to be cleaned three times a week, 2 to be cleaned twice a week.

4. JPPM will furnish paper products such as toilet paper, paper towels and sanitary bags, and supplies such as hand soap, at individual locations.

5. Cleaning includes the sweeping and mopping of bathroom floors, the cleaning of all bathroom fixtures, the removal of all trash, and the refilling of all paper products and hand soap. Cleaning supplies to be used will be defined and provided by JPPM.

B. The contractor will begin work within 7 calendar days upon receiving the notice to proceed date.

mailto:jppm.accountspayable@maryland.gov

SPECIFICATION - JPPM JANITORIAL SERVICES FY26

C. The building(s) will be occupied during all phases of this project. The contractor will plan and execute all work in such a manner as to reduce interference with the normal function of the building(s).

1. The contractor will always keep all driveways and walkways clear of materials, debris, etc.

times so there will be no interference with the usual traffic serving the building(s).

D. If it is not possible for contractor to avoid interference with the normal use of the building or area, the work shall be performed at such a time or times as mutually agreed upon between the contractor and the Executive Director of JPPM or a designee.

XI. MATERIALS

A. The contractor is furnishing all applicable labor, overhead, and services necessary for and incidental to complete this work. JPPM will furnish paper products, soap for dispensers, and other toiletry supplies at individual locations and the company will use the available cleaning supplies and tools provided by JPPM. The Executive Director of JPPM or a designee must approve parts and materials or any substitutions. Parts, material, and other supplies include but are not limited to:

B. The contractor will provide, as if specified herein, any materials and supplies not specifically mentioned but reasonably implied for the complete, safe, and satisfactory completion of the project.

XII. PRICING

The contractor must provide pricing as indicated below. Additional prices are separate and in addition to, but not included in the total cost of the work described herein. Additional prices are intended to cover potentially unforeseen but possible repairs that the contractor may find while performing this work. The contractor may only complete this additional work if it is approved by the Executive Director of JPPM or a designee.

A. On the IFB form opposite item no. 1, the contractor shall insert cost to provide initial cleaning to all restrooms as detailed herein.

B. On the IFB form opposite item no. 2, the contractor shall insert cost to weekly cost to clean all defined restrooms.

C. On the IFB form at Total, the contractor shall insert the total cost to provide services over the entire period of the contract stated.

XIII. BASIS FOR SELECTION

A. This IFB may be cancelled, and the State may reject any bids when it is in the best interest of the

State to do so.

B. The Selection Committee will choose the bid based on the most favorable evaluated bid price.

Evaluation criteria includes responsiveness of the bid to the project requirements and which bid is the most advantageous to JPPM. The selection of the contractor is based on:

1. Ability to complete the project within the time allotted.

2. Cost.

XIV. IFB MANDATORY STATE PROVISIONS

A. Bidders should give specific attention to the identification of those portions of their proposals that they deem to be confidential, proprietary information or trade secrets and provide any justification why such materials, upon request, should not be disclosed by the State under the Access to Public Records Act, State Government Article, Title 10, Subtitle 6, Annotated Code of Maryland;

B. Minority business enterprises and small businesses are encouraged to respond to this IFB;

C. By submitting a bid to this IFB, a bidder represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the contract if selected for contract award;

SPECIFICATION - JPPM JANITORIAL SERVICES FY26

D. If JPPM determines before award that facts or circumstances exist giving rise to, or which could in the future give rise to, a conflict of interest, JPPM may request a bidder to provide a conflict of interest affidavit and disclosure. JPPM may also terminate the contract after award, in whole or in part, if it considers termination necessary to avoid an actual or potential conflict of interest;

E. JPPM shall give preference to products and equipment that are mercury-free as required under COMAR 21.11.07.07 where applicable.

F. All bidders certify that they will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of drugs or the abuse of drugs or alcohol in the performance of the procurement, in compliance with the State’s Drug and Alcohol Free Workplace Policy and COMAR 21.11.08.03.B.

Attachment 1 – Bid/Proposal Affidavit Page 1 Effective date: July 1, 2022

Attachment 1. Bid/Proposal Affidavit

A. AUTHORITY

I hereby affirm that I, _________________________________________ (name of affiant) am the

___________________________________________ (title) and duly authorized representative of

____________________________________ (name of business entity) and that I possess the legal authority to make this affidavit on behalf of the business for which I am acting.

B. CERTIFICATION REGARDING COMMERCIAL NONDISCRIMINATION

The undersigned Bidder/Offeror hereby certifies and agrees that the following information is correct: In preparing its Bid/proposal on this project, the Bidder/Offeror has considered all Bid/proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in “discrimination” as defined in § 19-103 of the State Finance and Procurement Article of the Annotated Code of Maryland. “Discrimination” means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, sexual identity, genetic information or an individual’s refusal to submit to a genetic test or make available the results of a genetic test, disability, or any otherwise unlawful use of characteristics regarding the vendor’s, supplier’s, or commercial customer’s employees or owners. “Discrimination” also includes retaliating against any person or other entity for reporting any incident of “discrimination.” Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the Bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the Bid/proposal. As part of its Bid/proposal, the Bidder/Offeror herewith submits a list of all instances within the past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Maryland that the Bidder/Offeror discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder/Offeror agrees to comply in all respects with the State’s Commercial Nondiscrimination Policy as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland.

B-1. CERTIFICATION REGARDING MINORITY BUSINESS ENTERPRISES.

The undersigned Bidder/Offeror hereby certifies and agrees that it has fully complied with the State Minority Business Enterprise Law, State Finance and Procurement Article, § 14-308(a)(2), Annotated Code of Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a Bid/proposal and:

(1) Fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority bid/proposal;

(2) Fail to notify the certified minority business enterprise before execution of the contract of its inclusion in the Bid/proposal;

Attachment 1 – Bid/Proposal Affidavit Page 2 Effective date: July 1, 2022

(3) Fail to use the certified minority business enterprise in the performance of the contract; or

(4) Pay the certified minority business enterprise solely for the use of its name in the Bid/proposal.

Without limiting any other provision of the solicitation on this project, it is understood that if the certification is false, such false certification constitutes grounds for the State to reject the Bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the Bid/proposal.

B-2. CERTIFICATION REGARDING VETERAN-OWNED SMALL BUSINESS

ENTERPRISES.

The undersigned Bidder/Offeror hereby certifies and agrees that it has fully complied with the State veteran-owned small business enterprise law, State Finance and Procurement Article, § 14- 605, Annotated Code of Maryland, which provides that a person may not:

(1) Knowingly and with intent to defraud, fraudulently obtain, attempt to obtain, or aid another person in fraudulently obtaining or attempting to obtain public money, procurement contracts, or funds expended under a procurement contract to which the person is not entitled under this title;

(2) Knowingly and with intent to defraud, fraudulently represent participation of a veteran-owned small business enterprise in order to obtain or retain a Bid/proposal preference or a procurement contract;

(3) Willfully and knowingly make or subscribe to any statement, declaration, or other document that is fraudulent or false as to any material matter, whether or not that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(4) Willfully and knowingly aid, assist in, procure, counsel, or advise the preparation or presentation of a declaration, statement, or other document that is fraudulent or false as to any material matter, regardless of whether that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(5) Willfully and knowingly fail to file any declaration or notice with the unit that is required by COMAR 21.11.13; or

(6) Establish, knowingly aid in the establishment of, or exercise control over a business found to have violated a provision of § B-2(1)-(5) of this regulation.

C. AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in § 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities including obtaining or performing contracts with public bodies has been convicted of, or has had probation before

Attachment 1 – Bid/Proposal Affidavit Page 3 Effective date: July 1, 2022 judgment imposed pursuant to Criminal Procedure Article, § 6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business):

D. AFFIRMATION REGARDING OTHER CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities including obtaining or performing contracts with public bodies, has:

(1) Been convicted under state or federal statute of:

(a) A criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract; or

(b) Fraud, embezzlement, theft, forgery, falsification or destruction of records or receiving stolen property;

(2) Been convicted of any criminal violation of a state or federal antitrust statute;

(3) Been convicted under the provisions of Title 18 of the United States Code for violation of the Racketeer Influenced and Corrupt Organization Act, 18 U.S.C. § 1961 et seq., or the Mail Fraud Act, 18 U.S.C. § 1341 et seq., for acts in connection with the submission of Bids/Proposals for a public or private contract;

(4) Been convicted of a violation of the State Minority Business Enterprise Law, § 14-308 of the State Finance and Procurement Article of the Annotated Code of Maryland;

(5) Been convicted of a violation of § 11-205.1 of the State Finance and Procurement Article of the Annotated Code of Maryland;

(6) Been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction or liability under any law or statute described in subsections (1)-(5) above;

(7) Been found civilly liable under a state or federal antitrust statute for acts or omissions in connection with the submission of Bids/Proposals for a public or private contract;

Attachment 1 – Bid/Proposal Affidavit Page 4 Effective date: July 1, 2022

(8) Been found in a final adjudicated decision to have violated the Commercial Nondiscrimination Policy under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland with regard to a public or private contract;

(9) Been convicted of a violation of one or more of the following provisions of the Internal Revenue Code:

(a) § 7201, Attempt to Evade or Defeat Tax;

(b) § 7203, Willful Failure to File Return, Supply Information, or Pay Tax,

(c) § 7205, Fraudulent Withholding Exemption Certificate or Failure to Supply Information;

(d) § 7206, Fraud and False Statements, or

(e) § 7207 Fraudulent Returns, Statements, or Other Documents;

(10) Been convicted of a violation of 18 U.S.C. § 286 Conspiracy to Defraud the Government with Respect to Claims, 18 U.S.C. § 287, False, Fictitious, or Fraudulent Claims, or 18 U.S.C. § 371, Conspiracy to Defraud the United States;

(11) Been convicted of a violation of the Tax-General Article, Title 13, Subtitle 7 or Subtitle 10, Annotated Code of Maryland;

(12) Been found to have willfully or knowingly violated State Prevailing Wage Laws as provided in the State Finance and Procurement Article, Title 17, Subtitle 2, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure act; and

(ii) Not overturned on judicial review;

(13) Been found to have willfully or knowingly violated State Living Wage Laws as provided in the State Finance and Procurement Article, Title 18, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

Attachment 1 – Bid/Proposal Affidavit Page 5 Effective date: July 1, 2022

(i) Made in a contested case under the Maryland Administrative Procedure act; and

(ii) Not overturned on judicial review;

(14) Been found to have willfully or knowingly violated the Labor and Employment Article, Title 3, Subtitles 3, 4, or 5, or Title 5, Annotated Code of Maryland, if:

(a) A court:

(i) Made the finding; and

(ii) Decision became final; or

(b) The finding was:

(i) Made in a contested case under the Maryland Administrative Procedure act; and

(ii) Not overturned on judicial review; or

(15) Admitted in writing or under oath, during the course of an official investigation or other proceedings, acts or omissions that would constitute grounds for conviction or liability under any law or statute described in §§ B and C and subsections D(1)-(14) above, except as follows (indicate reasons why the affirmations cannot be given, and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of the person(s) involved and their current positions and responsibilities with the business, and the status of any debarment):

E. AFFIRMATION REGARDING DEBARMENT

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities, including obtaining or performing contracts with public bodies, has ever been suspended or debarred (including being issued a limited denial of participation) by any public entity, except as follows (list each debarment or suspension providing the dates of the suspension or debarment, the name of the public entity and the status of the proceedings, the name(s) of the person(s) involved and their current positions and responsibilities with the business, the grounds of the debarment or suspension, and the details of each person’s involvement in any activity that formed the grounds of the debarment or suspension).

Attachment 1 – Bid/Proposal Affidavit Page 6 Effective date: July 1, 2022

F. AFFIRMATION REGARDING DEBARMENT OF RELATED ENTITIES

I FURTHER AFFIRM THAT:

(1) The business was not established and does not operate in a manner designed to evade the application of or defeat the purpose of debarment pursuant to §§ 16-101, et seq., of the State Finance and Procurement Article of the Annotated Code of Maryland; and

(2) The business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business, except as follows (you must indicate the reasons why the affirmations cannot be given without qualification):

G. SUBCONTRACT AFFIRMATION

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business, has knowingly entered into a contract with a public body under which a person debarred or suspended under Title 16 of the State Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction.

H. AFFIRMATION REGARDING COLLUSION

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business has:

(1) Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the accompanying Bid/proposal that is being submitted; or

(2) In any manner, directly or indirectly, entered into any agreement of any kind to fix the Bid/proposal price of the Bidder/Offeror or of any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the accompanying Bid/proposal is submitted.

I. CERTIFICATION OF TAX PAYMENT

I FURTHER AFFIRM THAT:

Except as validly contested, the business has paid, or has arranged for payment of, all taxes due the State of Maryland and has filed all required returns and reports with the Comptroller of the Treasury, State Department of Assessments and Taxation, and Department of Labor, Licensing, and Regulation, as applicable, and will have paid all withholding taxes due the State of Maryland prior to final settlement.

Attachment 1 – Bid/Proposal Affidavit Page 7 Effective date: July 1, 2022

J. CONTINGENT FEES

I FURTHER AFFIRM THAT:

The business has not employed or retained any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency working for the business, to solicit or secure the Contract, and that the business has not paid or agreed to pay any person, partnership, corporation, or other entity, other than a bona fide employee, bona fide agent, bona fide salesperson, or commercial selling agency, any fee or any other consideration contingent on the making of the Contract.

K. CERTIFICATION REGARDING INVESTMENTS IN IRAN

(1) The undersigned certifies that, in accordance with State Finance and Procurement Article, § 17- 705, Annotated Code of Maryland:

(a) It is not identified on the list created by the Board of Public Works as a person engaging in investment activities in Iran as described in State Finance and Procurement Article, § 17-702, Annotated Code of Maryland; and

(b) It is not engaging in investment activities in Iran as described in State Finance and Procurement Article, § 17-702, Annotated Code of Maryland.

(2) The undersigned is unable to make the above certification regarding its investment activities in Iran due to the following activities:

L. CONFLICT MINERALS ORIGINATED IN THE DEMOCRATIC REPUBLIC OF

CONGO (FOR SUPPLIES AND SERVICES CONTRACTS)

I FURTHER AFFIRM THAT:

The business has complied with the provisions of State Finance and Procurement Article, § 14- 413, Annotated Code of Maryland governing proper disclosure of certain information regarding conflict minerals originating in the Democratic Republic of Congo or its neighboring countries as required by federal law.

M. PROHIBITING DISCRIMINATORY BOYCOTTS OF ISRAEL

I FURTHER AFFIRM THAT:

In preparing its bid/proposal on this project, the Bidder/Offeror has considered all bid/proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor, vendor, or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel and

Attachment 1 – Bid/Proposal Affidavit Page 8 Effective date: July 1, 2022 its territories. The Bidder/Offeror also has not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. Without limiting any other provision of the solicitation for bid/proposals for this project, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the bid/proposal.

N. ENVIRONMENTAL MARKETING CLAIMS

I FURTHER AFFIRM THAT:

Any claims of environmental attributes made relating to a product or service included in the bid or bid/proposal are consistent with the Federal Trade Commission’s Guides for the Use of Environmental Marketing Claims as provided in 16 C.F.R. § 260, that apply to claims about the environmental attributes of a product, package, or service in connection with the marketing, offering for sale, or sale of such item or service.

O. ACKNOWLEDGEMENT

I ACKNOWLEDGE THAT this Affidavit is to be furnished to the Procurement Officer and may be distributed to units of: (1) the State of Maryland; (2) counties or other subdivisions of the State of Maryland; (3) other states; and (4) the federal government. I further acknowledge that this Affidavit is subject to applicable laws of the United States and the State of Maryland, both criminal and civil, and that nothing in this Affidavit or any contract resulting from the submission of this Bid/proposal shall be construed to supersede, amend, modify or waive, on behalf of the State of Maryland, or any unit of the State of Maryland having jurisdiction, the exercise of any statutory right or remedy conferred by the Constitution and the laws of Maryland with respect to any misrepresentation made or any violation of the obligations, terms and covenants undertaken by the above business with respect to (1) this Affidavit, (2) the contract, and (3) other Affidavits comprising part of the contract.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT

THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY

KNOWLEDGE, INFORMATION, AND BELIEF.

By: _____________________________________

Signature of Authorized Representative and Affiant

Printed Name: _______________________________

Printed Name of Authorized Representative and Affiant

Title: ___________________________________

Date: __________________________________

CONFLICT OF INTEREST AFFIDAVIT AND DISCLOSURE

A. "Conflict of interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the State, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

B. "Person" has the meaning stated in COMAR 21.01.02.01B(64) and includes a bidder, offeror, contractor, consultant, or subcontractor or subconsultant at any tier, and also includes an employee or agent of any of them if the employee or agent has or will have the authority to control or supervise all or a portion of the work for which a bid or offer is made.

C. The bidder or offeror warrants that, except as disclosed in §D, below, there are no relevant facts or circumstances now giving rise or which could, in the future, give rise to a conflict of interest.

D. The following facts or circumstances give rise or could in the future give rise to a conflict of interest (explain detail—attach additional sheets if necessary):

E. The bidder or offeror agrees that if an actual or potential conflict of interest arises after the date of this affidavit, the bidder or offeror shall immediately make a full disclosure in writing to the procurement officer of all relevant facts and circumstances. This disclosure shall include a description of actions which the bidder or offeror has taken and proposes to take to avoid, mitigate, or neutralize the actual or potential conflict of interest. If the contract has been awarded and performance of the contract has begun, the contractor shall continue performance until notified by the procurement officer of any contrary action to be taken.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY

THAT THE CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST

OF MY KNOWLEDGE, INFORMATION, AND BELIEF.

Date:____________________

By:______________________________________ (Authorized Representative and Affiant)

SERVICES PROCUREMENT CONTRACT

This agreement (the “Contract”) is made by and between the Maryland Historical Trust, an instrumentality of the State of Maryland (“MHT”) within the Maryland Department of Planning (“MDP”), a principal Department of the State of Maryland (the "State"), and __________________________ ("Contractor"), a corporation organized and existing under the laws of ____________, qualified or registered to do business in Maryland, with a mailing address of _____________________________________________. This Contract is effective as of the date of execution by MHT (the “Effective Date”).

WHEREAS, MHT published (i) an Invitation for Bids/[Request for Proposals] No.

___________ on ___________; and (ii) the Project Specifications titled ___________________________, soliciting offers for the services described therein to benefit MHT (together, the “Solicitation”);

WHEREAS, Contractor submitted the winning proposal [consisting of a financial proposal dated __________, and a technical proposal] dated ______ in response to the Solicitation ([together, ]the “Proposal”);

WHEREAS, MHT wishes to enter into this Contract with Contractor pursuant to which MHT will purchase and Contractor will furnish the services or products described below; and

NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, MHT and Contractor hereby agree as follows:

1. Type of Contract.

This Contract shall be a firm fixed-price contract as defined in the Code of Maryland Regulations (COMAR) Section 21.06.03.02. The Contractor certifies that the compensation information set forth in Section 4 below is accurate, complete and current as of the Effective Date.

2. Scope of Work.

2.1 Contractor agrees to provide MHT with the deliverables, programs, goods, or services (the “Services”), as described in the Solicitation and the Proposal, and any amendments thereto

2.2 The Contractor shall perform the Services with that standard of care, skill, and diligence normally provided by a Contractor in the performance of services similar to the services hereunder.

SAMPLE

MHT Procurement Contract [Name of Contractor] [Contract Name/Dates]

2.3 The Contractor shall perform in accordance with this Contract and Exhibits A-D listed below, which are incorporated herein by reference. If there is any conflict between this Contract and the exhibits, the terms of the Contract shall control. If there is any conflict among the exhibits, the following order of precedence shall determine the prevailing provision:

Exhibit A – The Solicitation ([IFB][RFP]) Exhibit B – The [Technical] Proposal Exhibit C – [The Financial Proposal Exhibit D] – The Contract Affidavit

3. Term.

3.1 The term of this Contract shall be for a period of ______( ) years beginning _________________ and ending on ____________ , unless extended or earlier terminated pursuant to the terms of the Contract.

3.2 Renewal. This Contract may be renewed for ___ ___-year options, which may be exercised at the sole discretion of MHT at the prices established in the Contract.

4. Compensation.

4.1 MHT agrees to pay Contractor a sum not to exceed _______________ ($__________________) which shall be payable in accordance with the schedule set forth in Section 4.2.

4.2 Compensation Payment Schedule. MHT shall pay Contractor on the following schedule:

4.3 Method of Payment; Payment of State Obligations.

4.3.1 Unless a payment is unauthorized, deferred, delayed, or set-off under COMAR 21.02.07, payments to the Contractor pursuant to this Contract shall be made no later than 30 days after the State’s receipt of a proper invoice from the Contractor as described in Section 4.4.

4.3.2 The Contractor may be eligible to receive late payment interest at the rate of 9% per annum if:

4.3.2.1 The Contractor submits an invoice for the late payment interest within thirty (30) days after the date of the State’s payment of the amount on which the interest accrued; and

4.3.2.2 A contract claim has not been filed under State Finance and Procurement Article, Title 15, Subtitle 2, Annotated Code of Maryland.

[Contract Name/Dates]

4.3.3 The State is not liable for interest:

4.3.3.1 Accruing more than one year after the 31st day after the agency receives the proper invoice; or

4.3.3.2 On any amount representing unpaid interest. Charges for late payment of invoices are authorized only as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland.

4.3.4 Final payment under this Contract will not be made until after certification is received from the Comptroller of the State that all taxes have been paid.

4.3.5 Electronic funds transfer shall be used by the State to pay Contractor pursuant to this Contract and any other State payments due Contractor unless the State Comptroller’s Office grants Contractor an exemption.

4.4 Contractor's Invoices.

4.4.1 A proper invoice shall include separate labor and parts and material costs, and any other documentation requested by MHT, and shall be satisfactory in form and content to MHT. The Contractor shall submit invoices promptly, in no event later than thirty (30) days after the date Services have been performed. All invoices shall be submitted to the Jefferson Patterson Park and Museum, ATTN: Business Manager, 10515 Mackall Road, Saint Leonard, MD 20685- 2433. Electronic invoices shall be sent to jppm.accountspayable@maryland.gov with ATTN:

Business Manager clearly indicated in the email.

4.4.2 Contractor agrees to include on the face of all invoices billed to MHT, Contractor’s Federal Taxpayer Identification Number, which is the Federal Employer Identification Number for business entities.

4.4.3. The Contractor’s Federal Tax Identification Number is

5. Remedies; Termination.

5.1 Multi-Year Contract; Termination for Non-appropriation. The Contractor may not recover anticipatory profits or costs incurred after termination. If the State fails to appropriate funds or if funds are not otherwise made available for continued performance for any fiscal period of this Contract succeeding the first fiscal period, this Contract shall be cancelled automatically as of the beginning of the fiscal year for which funds were not appropriated or otherwise made available; provided, however, that this will not affect either MHT’s rights or the Contractor's rights under any termination clause in this Contract. The effect of termination of the Contract hereunder will be to discharge both the Contractor and the State from future performance of the Contract, but not from their rights and obligations existing at the time of termination. The

Contractor shall be reimbursed for the reasonable value of any non-recurring costs incurred but not amortized in the price of the Contract. MHT shall notify the Contractor as soon as it has knowledge that funds may not be available for the continuation of this Contract for each succeeding fiscal period beyond the first. Contractor may not recover anticipatory profits or costs incurred after termination.

5.2 Termination for Default. If the Contractor fails to fulfill its obligation under this Contract properly and on time, or otherwise violates any provision of the Contract, MHT may terminate the Contract by written notice to the Contractor. The notice shall specify the acts or omissions relied upon as cause for termination. All finished or unfinished work provided by the Contractor shall, at MHT’s option, become the State’s property. MHT shall pay the Contractor fair and equitable compensation for satisfactory performance prior to receipt of notice of termination, less the amount of damages caused by Contractor’s breach. If the damages are more than the compensation payable to the Contractor, the Contractor will remain liable after termination and MHT can affirmatively collect damages. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

5.3 Termination for Convenience. Upon written notice to the Contractor specifying the extent and the effective date of the termination, MHT may terminate this Contract, in whole or in part, whenever MHT shall determine that such termination is in the best interest of the State.