Norway Armory Custodial 2ND floor.pdf

This is a custodial services specification document for the Norway Armory, prepared by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau. The solicitation requests comprehensive custodial and janitorial services for approximately 10,647 total square feet of cleanable space at 17 Elm Street in Norway, Maine, comprising 2,300 square feet of common areas and 8,347 square feet of drill hall space. Services include daily, weekly, monthly, quarterly, semi-annual, and annual cleaning tasks specified across first and second floor specifications. The contractor must provide all necessary supplies including paper products meeting minimum recycled content standards (toilet paper with 20% post-consumer fiber, paper towels with 40%, and trash bags with 10%), bathroom products, and PFAS-free shower curtains, along with all equipment including commercial-grade vacuum cleaners with HEPA filters and floor buffers. A mandatory walk-through is scheduled for 9:00 a.m. on March 11, 2026, with registration required by noon on March 10, 2026. Written questions are due by noon on Friday, March 13, 2026, through the State of Maine's e-Procurement system. Quotations are due by 4:00 p.m. Eastern Standard Time on March 20, 2026. The initial contract period runs from May 1, 2026, through April 30, 2027, with two optional two-year extension periods available through April 30, 2031, creating a potential five-year contract term.

Awards will be made to the lowest-priced compliant bidder following best value evaluation and conformance to specifications, with pricing submitted using the State's designated Excel worksheet format and monthly billing for successfully completed tasks on net 30 payment terms. The procurement is restricted exclusively to certified Work Centers as defined in 5 MRSA 1826-B.2. Contractors must pass federal background checks conducted by the Department of Defense, maintain Workers' Compensation insurance, and carry Commercial General Liability and Automobile Liability coverage each at $300,000 per occurrence, with the ability to respond to all communications within one business day. All work must be performed between 7:30 a.m. and 4:00 p.m. while staff is present. Performance will be evaluated monthly using a comprehensive custodial services evaluation checklist with ratings of Excellent, Good (Meets Expectations), Needs Improvement, or Not Applicable, and contractors have two weeks to correct identified deficiencies. Three consecutive poor performance evaluations trigger automatic contract termination eligibility, with termination appealable within fifteen calendar days to the Director of the Division of Procurement Services. No incumbent contractor information or specific budget range is disclosed in the available materials.