Attachment 8 Additional Business Proposal Instructions.pdf

RFP NN/LM 2006-2011

Attachment 8: Special Business Proposal Preparation Instructions

ATTACHMENT 8

Additional Business Proposal Instructions, National Network of Libraries of Medicine

NOTE: If any of the instructions in the Additional Business Proposal Preparation Instructions paragraph conflict with instructions in previous sections, the Additional Business Proposal Preparation Instructions shall supersede these other instructions.

A separate, self-contained Business Proposal shall be submitted for the National Network of Libraries of Medicine (NN/LM) Services portion of the contract. The NN/LM Services portion includes the Network Programs, Direct Outreach to Health Professionals, Consumer Health, Training for Electronic Access to Health Information, Exhibits, Information Technology and Policy Awareness, and Technology Improvement sections of the Statement of Work.

If a proposal is submitted for the NLM Training Center, the NN/LM Outreach Evaluation Resource Center, or the NN/LM Web Services, Technology & Operations Center, separate, self-contained Business Proposal documents should also be submitted.

1. NN/LM Services Business Proposal

In order for the Government to properly evaluate the NN/LM Services Business Proposal, the following forms shall be submitted:

o NN/LM Services Cost Breakdown and Narrative Justification o NN/LM Services Budget Forms (Form NN/LM 1) -- Attached o NN/LM Services Personnel Allocation Forms (Form NN/LM 2) --

Attached

Special instructions for Forms NN/LM 1 and NN/LM 2 are provided with the forms. Special instructions for the Cost Breakdown and Narrative Justification are provided below:

A detailed cost breakdown by line item (see Attachment VI for Line Item Definitions and Instructions) shall be provided for all Year 1 and Year 2 NN/LM Services costs. No cost breakdown needs to be supplied for Year 3, 4, or 5 at this time.

A narrative justification shall be included with the Year 1 and Year 2 cost breakdown. It should include the rationale for requesting the specific items listed in the cost breakdown and must reflect the needs of the programs outlined in the Technical Proposal.

Please round all total amounts to the nearest dollar in the cost breakdown.

2. Business Proposals for:

NLM Training Center NN/LM Outreach Evaluation Resource Center NN/LM Web Services, Technology & Operations Center

If a proposal(s) is submitted for the NLM Training Center, the NN/LM Outreach Evaluation Resource Center, and/or the NN/LM Web Services, Technology & Operations Center, the following forms shall be included as part of the Business Proposal for each center, in order for the Government to properly evaluate the Business Proposal(s):

o Cost Breakdown and Narrative Justification o Budget Form (NN/LM Form 3) -- Attached o Personnel Allocation Form (NN/LM Form 4) -- Attached

Special instructions for Forms NN/LM 3 and for NN/LM 4 are provided with the forms. Special instructions for the Cost Breakdown and Narrative Justification are provided below.

See Attachment VI for LINE ITEM DEFINITIONS AND INSTRUCTIONS –

A detailed cost breakdown by line item shall be provided for all Year 1 and Year 2 costs. No cost breakdown needs to be supplied for Years 3, 4, or 5.

A narrative justification shall be included with the Year 1 and Year 2 cost breakdown, and should include the rationale for requesting the specific items listed in the cost breakdown.

Line items and instructions to be used are specified in Attachment 3.

Please round amounts to the nearest dollar.

Instructions for NN/LM Services Budget Form Basic Services, NN/LM1; Options, NN/LM3

1. A separate NN/LM Services Budget Form shall be completed for:

a. Each of the five contract years and

b. The cumulative five-year period

2. Year 1 and 2 amounts shall reflect the information provided in the Cost

Breakdown and Narrative Justification portion of the Business Proposal.

However, any Year 3, 4, or 5 direct costs presented in Form NN/LM 1 need only reflect an amount equal to an inflation factor percentage above the Year 2 amounts as follows:

Year 3 3.0 % above Year 2 amounts Year 4 3.0 % above Year 3 amounts Year 5 3.0 % above Year 4 amounts

3. Make sure that the contractor name, period covered, and date submitted are on the form.

4. Note that the "Modified Total Direct Cost" is the overhead/IDC base; the total of all direct costs on which overhead or indirect costs rates will be applied and is only used to calculate the "Overhead/IDC" amount. The "Total" amount is obtained by adding the "Total Direct Costs" and the "Overhead/IDC" amounts.

5. Please round all amounts to the nearest dollar.

Instructions for Personnel Allocation Forms Basic Services, NN/LM2; Options, NN/LM4

1. A separate Personnel Allocation Form shall be completed for each Center for contract Years 1 and 2.

2. Year 1 and 2 FTE (full-time equivalent) levels and contract dollar amounts shall reflect the information provided in the Cost Breakdown and Narrative portion of the Business Proposal.

3. Make sure that the contractor name, period covered, and date submitted are on the form.

Instructions for Form NN/LM Travel1

1. Program Area: please indicate the one letter abbreviation for the program area to which the travel relates. The following abbreviations should be used:

NP = Network Programs DO = Direct Outreach to Health Professionals CH = Consumer Health T = Training to Support Electronic Access to Health Information E = Exhibits TA = Technology Awareness LI = Library Improvement C = Connections

2. Name of Traveler: indicate the last name of the individual traveling. If there is a vacancy, include the title of the position.

3. Departure/destination: indicate the city of departure and destination.

4. Mode: indicate mode of travel (air, auto, train).

5. Fare: indicate the total cost of the mode of travel.

6. Hotel/person/night: indicate the amount allowed for lodging, per night.

7. Number of nights: indicate the total number of nights of lodging.

8. Meals/person/day: indicate the amount allowed for meals per day.

9. Number of days: indicate the total number of days travel.

10. Other: indicate all other expenses, such as ground transportation, rental car (if in addition to fare), etc.

11. Total = Fare + ((Hotel/per night multiplied by # of nights) + (Meals/per day multiplied by # of days)) + Other