Attachment 7 Additional Technical Proposal Instructions.pdf

RFP NN/LM 2006-2011

Attachment 7: Special Technical Proposal Preparation Instructions

ATTACHMENT 7

Additional Technical Proposal Instructions, National Network of Libraries of Medicine

NOTE: If any of the instructions in the Additional Proposal Preparation Instructions paragraph conflict with instruction in previous sections, the Additional Technical Proposal Preparation Instructions shall supersede these other instructions.

1. A pre-award site visit may be conducted for new institutions which apply and where the Technical Review Group and NLM Staff may not be familiar with the essential features of the institution's physical resources, staff, and collection. Other pre-award site visits would be conducted where it was determined by the Technical Review Group to be necessary and appropriate.

2. An offeror must submit a proposal for the National Network of Libraries of

Medicine statement of work. However, the submission of a proposal for the NLM Training Center, the NN/LM Outreach Evaluation Resource Center, or the NN/LM Web Services, Technology & Operations Center statements of work is optional.

3. The Technical Proposal is to consist of three parts: Part 1: Mission, Goals, Regional Services Plan; Part 2: Personnel; and Part 3: Facilities, Resources and Institutional Commitment. Whenever possible, the proposal should reference the tasks, deliverables, and requirements of the RFP using the same paragraph numbers as those used in the RFP Sections.

Part 1: Mission, Goals and Regional Services Plan

The offeror should describe how the proposed regional programs will meet the mission and goals of the NN/LM, explain how the region's needs and priorities were determined as they relate to the goals of the program, and discuss what human and technological factors were considered that might aid or inhibit progress toward reaching the goals. The offeror should also address to what extent the range of programs and services include the sharing of resources of network member libraries to support network programs. All requirements outlined in Criteria I, II, and III of the Technical Evaluation Criteria (Attachment III) should be addressed in Part 1 of the proposal.

Your Regional Services Plan should be a clear reflection of your understanding and approach to meeting each requirement described in

RFP NN/LM 2006-2011

Attachment 7: Special Technical Proposal Preparation Instructions the statement of work, and should address all requirements in the statement of work under Sections II. A. Basic Network Programs and II. B.

Outreach Programs. Whenever possible, the Regional Services Plan should reference requirements of the RFP using the same paragraph numbers as those used in Sections II. A and B. Specific, measurable objectives should be included for each requirement. Instructions found in Section L., paragraph 2. b. l. a. Technical Proposal Instructions, Technical Discussions, (page 41) should be followed, if appropriate to the requirement being addressed in the proposal.

Part 2: Personnel

The offeror shall provide a detailed organization and staffing plan that reflects the skills and experience required to successfully implement an NN/LM regional program as described in the statement of work. In general, the instructions in Section L, paragraph 2. b. 1. b. Personnel, should be followed. Resumes, position descriptions and a staffing chart should be included in this part of the proposal. The chart should provide a breakdown of the amount of time to be spent by each individual, by program area, as well as the total amount of time each will devote to contract activities; a copy of the NN/LM2 without salary and fringe amounts may be substituted. All requirements outlined in Criterion IV of the Technical Evaluation Criteria (Attachment III) should be addressed in Part 3 of the proposal.

Part 3: Facilities, Resources and Institutional Commitment

Information requested in Section L, paragraph 4, Qualifications of the Offeror should be included in Part 4 of the proposal. In addition, the requirements outlined in Criterion V of the Technical Evaluation Criteria (Attachment III) should be addressed in this portion of the proposal.

Include a letter from a Senior Official of your institution stating the willingness, commitment and support of the administrative hierarchy to this program.