Attachment 10 Reporting Instructions.pdf

ATTACHMENT 10

INSTRUCTIONS FOR REPORTING REQUIREMENTS AND DELIVERABLES

The contractor shall prepare and submit to the Government the data and reports listed below on or before the delivery dates specified.

QUARTERLY REPORTS

1) NN/LM Services

Data Entry: This report shall include entry of all RML and subcontract outreach activities on an ongoing basis in the following applications:

1. Outreach Activity Reporting Form (OARF)

(https://staff.nnlm.gov/outreach/activity_reporting/)

2. NLM Exhibits Database (http://wwwcr.nlm.nih.gov/webexhibits/Login.cfm)

3. NLM Outreach Projects Database

(http://wwwcf.nlm.nih.gov/opd/admin/hwelcome.cfm)

Format/Content: The report shall be submitted electronically and shall include: a table of contents, executive summary, Network infrastructure, Regional Advisory Committee activities, assessment and evaluation activities/data, newly funded outreach awards and projects, brief narrative with update information for each major outreach project, presentations and training provided by RML staff, and classes, publications and resources developed by RML staff.

Attachments: Outreach Activity Reporting Form summary data shall be submitted for each activity reported during the reporting quarter.

Outreach subcontractor quarterly reports: Reports shall be submitted electronically for the corresponding quarterly period.

Delivery Dates: The report for each quarter is due 30 days after the end of the reporting period.

2) National Library of Medicine Training Center

Format/Content: The report shall be submitted electronically and shall include: a table of contents, executive summary, training events, self-paced e-learning products, NTC Web site, MLA Educational Clearinghouse activities, collaboration with NN/LM staff, and marketing and promotional activities.

Delivery Dates: The report for each quarter is due 30 days after the end of the reporting period.

3) NN/LM Outreach Evaluation Resource Center

Data Entry: This report shall include entry of all Outreach Evaluation Resource Center outreach activities on an ongoing basis in the Outreach Activity Reporting Form (OARF) (https://staff.nnlm.gov/outreach/activity_reporting/) of contents, executive summary, classes and consultations, Web site, and dissemination of best practices.

Attachment: Outreach Activity Reporting Form summary data shall be submitted for each activity reported during the reporting quarter.

Delivery date: The report is due 30 days following the end of the reporting period.

4) NN/LM Web Services, Technology & Operations Center of contents, executive summary, system maintenance/enhancement and interface design, dissemination of best practices, communication, and distance education support.

Delivery date: The report is due 30 days following the end of the reporting period.

ANNUAL REPORTS

1) NN/LM Services of contents, executive summary, annual infrastructure data, Regional Emergency Preparedness and Response Plan, e-licensing, identifying unique and historical collections, Major (≥ $15,000) projects funded in contract year, regional/state/local exhibits conducted by RML, and regional/state/local exhibits conducted by subcontractors.

Attachments: Outreach Activity Reporting Form summary data shall be submitted for each activity reported during the contract year.

Delivery date: The report is due 60 days following the end of the reporting period.

2) National Library of Medicine Training Center of contents, executive summary, summary and discussion of: NTC recommendations from the quarterly reports and progress on those recommendations; trends in attendance; student satisfaction levels of all training events & products; student skills assessment levels from all training events & products; and other aspects of training program and outcomes as relevant.

3) NN/LM Outreach Evaluation Resource Center of contents, executive summary, Web site, dissemination of best practices, and guides to outreach.

Attachment: Outreach Activity Reporting Form summary data shall be submitted for each activity reported during the contract year

4) NN/LM Web Services, Technology & Operations Center of contents, executive summary, System maintenance/enhancement and interface design, advisory committee activities, dissemination of best practices, communication, and MLA Educational Clearinghouse Support.

ADDITIONAL REPORTS

National Library of Medicine Training Center

Class Schedules: The contractor shall submit proposed schedules for all classes to be taught. The schedules shall include date of class and location.

Format/Description/Evaluation Forms: Originals of course evaluation forms shall be forwarded directly to the Project Officer within two weeks after the class is held. This material shall be submitted with a cover sheet which includes the name of the Region, Region number, title of the deliverable, period covered, contract number, contractor name, and date submitted. Also included should be a copy of the class roster and a summary report of the training activity.

Period covered: Schedules shall include all classes to be taught during the calendar year (January - December). Even though these dates may overlap contract years, the contractor should submit the schedule for an entire year.

Delivery date: Annually on June 30 for the following January-December period.

FINAL REPORT

The Annual Report for the last period of the contract shall serve as the Final Report.

TRANSITION PLAN

Four months prior to the contract completion date, the Contractor shall provide the Contracting Officer with a plan for the orderly transition of contract-related work/materials to the successor Contractor or to the Government prior to the contract's completion date. The plan will be subject to the Contracting Officer's review and approval and shall include disposition procedures for the following: databases and related computer files, Government-furnished or contractor-acquired equipment, all contract-developed manuals, and any other contract generated material and data necessary for an orderly transition of work to a new contractor.

Financial Reports

Financial reports on form NIH 2706 shall be submitted by the contractor on a monthly basis.

Other Reports

Ad hoc reports will be submitted as necessary to fulfill requirements of the Statement of Work.

Enhancements to NN/LM Services

(In the event that the contract is modified to include Enhancements to NN/LM Services, the following reports will be required as specified below.)

In addition to those reports required by other terms of this contract, the contractor shall prepare and submit to the Government a comprehensive report which shall not be physically combined with any other report and which shall be due 30 days after completion of the project.

Distribution of Reports: The contractor shall send copies of each report as specified below:

Project Officer: 1 hard copy, 1 electronic copy Contracting Officer: 1 hard copy, 1 electronic copy Attachments: One hard copy of the attachments should be sent to the Project Officer and one to the Contracting Officer.