SF 30 -- Amendment 000002.pdf

(x)

NIHOF2010227

x x

5 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

MD 20892-5711

Bethesda

ADM-ORF

Building 13, Room 2E48 A/E Construction Contracting Branch OD - Office of Research Facilities National Institutes of Health

MD 20892-5711

Bethesda

IO-ORF

Building 13, Room 2E48 A/E Construction Contracting Branch OD - Office of Research Facilities National Institutes of Health

05/12/2010000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/29/2010

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This Amendment incorporates the updated responses to questions effective 05/12/2010.

All other terms and conditions remain unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

AARON B. CRAWFORD

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

QUESTIONS & ANSWERS

SOLICITATION #NIHOF2010227

As of: 05/12/2010

REPLY

BY

QUESTIONS RESPONSES TO QUESTIONS

1. I am writing to obtain clarification on the services defined in the subject solicitation. I note that you are requesting the services of CQM be performed by a “credentialed contractor” under NAICS code 236220.

We are a SDVOSB A/E/C firm with extensive experience performing CM and QA services on medical facilities for DoD. Typically, we perform these services under NAICS code 541330, Engineering Services. Our engineers, inspectors, PMs and CMs are experienced in providing a wide range of Engineering and Construction Phase Services including:

Pre-design phase Facility Planning & Feasibility Studies Space Planning Statements of Work (SOW) Full Requests for Proposals (RFPs) Provide order-of-magnitude cost estimates Design phase Conduct engineering design and constructability reviews Lead project meetings including project kickoffs, design workshops and charrettes

1. Sorry, we’ve already conducted our market research under NAICS Code 236220 and based on our analysis of the responses to the market survey we have set the requirement aside under this NAICS for competition among small businesses.

Construction phase Construction Management Construction Inspection Risk Management Engineering Investigation/Site Visits Shop Drawing Review Prepare As-Built Drawings Post Construction Phase Engineering inspection and investigation Develop construction deficiency mitigation plans

In addition, throughout the design/construction lifecycle:

Program/Project Management Project Scheduling & Controls Contract Management Project Administration Commissioning

We find that placing the CMQ services in the hands of an A/E firm experienced in managing projects from the owner’s perspective provides a broader range of services available to the owner. As an A/E and CM we understand all phases of the project and have the engineering and architectural expertise to work with the designer to provide solutions to issues that arise during the construction phase. With engineering and architectural expertise in-house, our CMs and inspectors have the reach-back resources available to solve issues without the need for additional sub-consultants. In addition, our commissioning capability permits us to act as a 3rd party commissioning agent, completely independent of the construction process.

There are many very well-qualified small business operating under NAICS 541330 that have the capacity and experience necessary to perform the work as advertised, and I believe that the NIH would be well-served to consider placing this work under this code.

I would welcome the opportunity to open a dialogue with you concerning this matter. Additionally, if you believe it would be beneficial, I can arrange a visit to your agency to discuss our capabilities and the benefits of contracting for owner’s services with a SDVOSB A/E firm.

2. Could you please confirm the due date to submit proposals for solicitation NIHOF2010227 (CQM services for Renovation of Building 10 F Wing)? The RFP indicates May 31, 2010. May 31, 2010 is a holiday.

2. The proposal response date is changed to noon, June 1, 2010.

3. Could you please advise when the proposal intent response form needs to be submitted?

3. At the earliest convenience.

4. (a) First, as a full solicitation posting, I wanted to confirm that the presolicitation has since passed and the full solicitation is in effect at this time.

(b) Second, I am not sure if we are in the 'Small Business Program' but are registered with the NAICS code - 236220. Is there a way to confirm we are eligible?

4. (a) The solicitation was posted Thursday, April 26, 2010 and the proposal due date is Tuesday, June 1, 2010

(b) The Small Business Size is $33.5 million and is defined in

Federal Acquisition Regulation (FAR) 19.1 (see https://www.acquisition.gov/far/current/html/Subpart%2019_1.h https://www.acquisition.gov/far/current/html/Subpart%2019_1.html#wp1101805�

(c) Third, as it reads, the CQM will oversee the CMc and A/E. This bid is for the CQM only, not the other roles. Is that correct?

tml#wp1101805

(c) This is correct. Both the CMc and A/E are under a separate solicitation/contract. This Solicitation is for CQM services only.

for more information)

5. I am writing you to inquire if any consideration has yet been given to using Gas/Vapor/Particulate Barrier Systems as an alternative/solution to any and all abatement by removal of Asbestos Flooring at this project? Contractors will always prefer to tear everything out which is time consuming and costly. If the NIH expects a Construction Contractor to independently look at alternatives that in addition are preferred by the EPA and also are less costly and time consuming then a specific request for including this alternative needs to be included as an option.

In July 1990 the EPA released “The Management Planners Guideline to Managing Asbestos in Place” [publication #20T-2003]. They defined enclosure as “the construction of an airtight barrier around the asbestos material.” Further, that “wherever possible, non-disruptive management-in-place abatement methods are recommended by the US OSHA and

HUD.”

(Attached EPA Green Book for Detail).

About NAFES Inc:

• National Asbestos Flooring Encasement Systems Inc. core competency is Asbestos Flooring, exclusively, and the application of our patented Asbestos Barrier System®. We are experts in remediation using management in place technology which is the EPA preferred method over abatement by removal

5. The requirement is not for construction services, but rather construction Quality Management Services. A separate contract will be awarded for construction and it was advertized under Solicitation #NIHOF2010208.

• Our patented system of encapsulation is the primary method used by the US Postal Service

• Our System does throughout the country. In addition we are also used by all levels of government, school districts, law enforcement and commercial companies coast to coast.

Not

• We are a "Green" System in that the Asbestos Flooring does not need to be removed and placed in Landfills.

require containment and allows for next day occupancy using any overlay (Carpet, BioTiles, Ceramic, Wood)

• EPA preferred, with over 15 years and 1 million sq ft installed without failure at over 100 US Post Offices

• The cost

(Barrier System and Overlay) is on average less than half (-50%) that of abatement by removal and avoids the inconvenience and costs of downtime.

I have attached our Business Capabilities Brief for your review and I hope that I have given you information that will be of value.

Thank you for giving us/me the opportunity to become a part of your thinking when it comes to your project.

6. "RECOVERY" -- Construction Quality Management

(CQM) Services to Renovate Building 10, F Wing, NIH, Bethesda, MD

6. No! The former pertains to Solicitation #NIHOF2010227 and the latter pertains to Solicitation #NIHOF2010208.

and Recovery” -- GMP Contract to provide Construction Management as Constructor (CMc) at Risk Services to Renovate Building 10, F Wing in Two Phases

Are these two the same project?

7. Section 2.2 states, "...CQM shall perform...Occupancy Phase

Services (optional)..." whereas, Section 3.5 does not include the "optional" designation. Please clarify.

7. The Occupancy Phase in not an Optional Phase. Section 2.2.

will be revised to remove reference to Optional Services.

8. Does the NIH have a preferred Project Management Information

System? Is the CMc required to use a particular electronic record-keeping system?

8. No. The Project Management Information System to use shall meet the requirement of the solicitation and shall be appropriate for the work described in Section C.

9. RE Section 3.2.3, first sentence. Should "CQM" read "CO"?

9. Reference to CQM in the first sentence of Section C-3.2.3 will be changed to PO.

10. RE Section 3.2.11, first sentence. Should "CM" read

"CQM"?

10. Reference to CM in the first sentence of Section C-3.2.11 will be changed to CQM.

11. RE 2.3, last sentence: Should "COM" read "CQM"?

11. References to COM in Section C-2.3 will be changed to CQM

12. Is the non-structural building enclosure commissioning service outlined in Section 3.2.13 considered an Optional Reimbursable Service?

12. No. The non-structural building enclosure service is required under this contract.

13. Section 3.1.8.b states the "CQM contractor shall provide an experienced BIM engineer," however, a BIM engineer is not included under Section 4.5--Key Personnel. Please clarify.

13. The BIM position is required, but not identified as a key position. It is expected that the Offeror will provide a person that is well qualified to perform the required services.

14. On Page 80, Technical Factor 1, we are to provide, at a minimum, two (2) but no more than four (4) complex Bio- Medical Research Facilities similar to the Building 10 F

14. Paragraph 1.a on page 80 describes the salient features for a project to be considered as a representative project.

Wing Renovation in terms of size, type of construction, and complexity. Would a hospital construction or renovation project?

15. Should Section III/Technical Factor 3 be Key Personnel or

Management Plan?

15. Technical Factor 3 refers to “Key Personnel” as described in Sections L and M. References to the Evaluation Factors on Page 78 paragraph 2.b shall be revised accordingly.

16. Should Section IV/Technical Factor 4 be Key Personnel or

Management Plan?

16. Technical Factor 4 refers to “Management Plan” as described in Sections L and M. References to the Evaluation Factors on Page 78 paragraph 2.b shall be revised accordingly.

17. Should we follow the Business Proposal outline on page 77 or follow the outline on pages 82-87?

17. Include the requirements on Paragraphs C.1 through C.8 in “Section VII: Other Attachments and Supporting Information” of the Business Proposal as defined on Page 77, paragraph 2.c.

18. The Key Personnel on pages 81 and 90 are different from the key personnel on page 31. Which list is the accurate list of key personnel? Clarify resumes to be submitted and the quantity required of each:

a. Project Executive

b. Project Manager

c. QA Manager

d. Project Engineer(s)

e. Scheduler (CMP)/Engineer

f. Mechanical Inspectors(s)

g. Electrical Inspectors

Or:

a. Pre-Construction Phase

a. 1 Project Executive

b. 1 Project Manager

c. 1 Project Engineer

d. 1 General Inspector

e. 1 Scheduler (CPM)?Engineer

b. Construction Phase

a. 1 Project Executive

18. The key personnel listed in Section C, paragraph 4.5.2 on page 31 are the positions that require CO approval before they can be removed from the project. The key personnel listed in Section L paragraph 3.a on page 81, and Section M, paragraph a. on page 90 are the key personnel that will be evaluated as part of the Technical Evaluation.

b. 1 Project Manager

c. 1 Project Engineer

d. 1 General Inspector

e. 1 Mechanical Inspector

f. 1 Electrical Inspector

g. 1 Estimator

h. 1 Scheduler (CPM)/Engineer

i. 1 Safety Engineer

19. Although RFP Page 58 incorporates “FAR Clause 52.230-2, Cost Accounting Standards,” (CAS) please confirm that this solicitation will be exempt from the CAS requirements due to its classification as a small business set-aside, or alternately the small value of the expected award, or alternately the adequacy of price competition (three established exemptions to CAS).

19. FAR Clauses 52.230-2, 52-230-3 and 52.230-6 do not pertain to small business and are removed from this solicitation.

20. Please list the required certifications, if any, to be held by the CQM or a CQM sub-consultant in the performance of non-structural building enclosure commissioning services.

HOLD – ANSWER IS PENDING

21. Please clarify the role of the Activation Contractor (RFP Page 23). Are the services of the Activation Contractor part of this CQM solicitation (CQM acts as Activation Contractor) or is the Activation Contractor procured separately, and only supervised by the CQM?

21. The services of the Activation Contractor are part of the CQM contract.

22. Please clarify the anticipated initiation date for Project Phase B. Information regarding the

22. The award of the Option - Phase B CQM services is anticipated on or about the same time as the award of Phase

(assumed) start date relative to the initiation of Project Phase A is required to accurately generate a staff phasing plan.

A.

23. Please confirm that the Delivery Schedule (P. 35) anticipates Project Closeout to be coincident with Occupancy/Activation in Phase A (157 Days), but longer than Occupancy/Activation in Phase B (96 days for Phase B Closeout compared to 35 days for Phase B Occupancy/Activation).

23. The date for the beginning of the Activation Phase will be revised to 1700 days after award. However; as part of the CMc’s evaluation and during the Pre-construction phase, the Government, working with the CMc contractor and supported by the CQM contractor, will seek to accelerate the schedule for Phase B. Once the schedule has been finalized, the deliverable dates identified for Phase B on page 35 of the CQM contract will be modified accordingly.

24. Please confirm that the Delivery Schedule (P. 35) assumes different Awards for Phase A and Phase B in calculating the Period After Award – that is, Day 90 for Phase A is different from Day 90 for Phase B.

24. See response to Question # 21. The Pre-Construction CQM services supports the Government’s effort in reviewing and evaluating the CMc performance and deliverables during the Pre-Construction Contract Services is defined in the CMc contract. It is anticipated that the CMc contract will be awarded prior to the award of the CQM contract. The durations list on page 35 represent the Government’s best projections when the CMc’s Preconstruction Services will be completed relative to the projected award for the CQM contract.

25. I’m interested in possibly attending the site walkthrough for solicitation NIHOF2010227 next Thursday but wanted to get a better understanding of the project.

Will the contractor be responsible for purchasing and installing any lab equipment? I can’t seem to find any specification on fbo.gov so I just wanted to make sure.

25. Yes. Please refer to Section C, Paragraph 3.5.3.5 on page 28 for the requirements under this contract.