TE 9 Unavailability of Space Template EFP Aug 10.docx

TE – 9

Email Template for unavailability of NIH Conference Space

NIH Events Management has reviewed all of the available NIH conference space and unfortunately cannot provide you with conference space that will meet your specific requirements of xx attendees in a classroom setting at xx date in the NIH conference facilities. In the event that you cannot revise any of your requirements and you need to pursue conference space outside of the NIH community, the NIH Policy Manual 26101-17-1 requires you to submit a request for Acquisition of Temporary Commercial Conference Space (Form 827-1). This form can be found at: http://forms.nih.gov/adobe/procurement/NH827_1.PDF

Upon completion of this form, please e-mail or fax (xxx-xxx-xxxx ) the request for authorization to the NIH Events Management Official, xxxxxxx. Please remember that this submittal is only a request and will be declined if available NIH conference space is deemed appropriate.

If you require additional information, please refer to the NIH Policy Manual 26101-17-1, which speaks to the “Acquisition of Temporary Commercial Conference Space”: http://www1.od.nih.gov/oma/manualchapters/acquisitions/26101-17-1/

We look forward to the opportunity to meet your conference needs in the future. Feel free to give me a call if you require additional information before submitting this request.

Regards,