Final RFP.docx

Part IV - REPRESENTATIONS AND INSTRUCTIONS Solicitation NIHOD2010243

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM , HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN RESPONDING TO THIS SOLICITATION. ANY CONTRACT RESULTING FROM THIS SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/CONTRACT FORM, ACCOUNTING, APPROPRIATION AND GENERAL INFORMATION APPLICABLE TO THE CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H , HEREIN, CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e., those relating to the organizational structure [e.g., Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE TERMS AND CONDITIONS OF THE RESULTANT CONTRACT.

SOLICITATION

SECTION A - SOLICITATION/CONTRACT FORM

1.Purchase Authority: Public Law 92-218 as amended

2. Request for Proposal (RFP) Number:

NIHOD2010243

3. Issue Date:

10/22/2010

4. Set Aside:

[ ] No [X] Yes Part IV Section L

1. Title : Events Management and Related Technical Services

1. ISSUED BY:

Office of Acquisitions, OLAO National Institutes of Health 6011 Executive Blvd., Room 541B Rockville, MD

1. SUBMIT OFFERS TO:

See Part III, Section J, "Packaging and Delivery of the Proposal," ATTACHMENT 3 of this Solicitation.

1. Proposals for furnishing the supplies and/or services in THE SCHEDULE will be received at the place specified in, and in the number of copies specified in Attachment 3, "Packaging and Delivery of the Proposal," until 3:00 PM local time on November 23, 2010 . Offers will be valid for 120 days unless a different period is specified by the offeror on the Attachment entitled, "Proposal Summary and Data Record, NIH 2043.

1. THIS SOLICITATION REQUIRES DELIVERY OF PROPOSALS TO THE OFFICIAL POINT OF RECEIPT FOR THE PURPOSE OF DETERMINING TIMELY DELIVERY AS STATED IN ATTACHMENT 3, "PACKAGING AND DELIVERY OF THE PROPOSAL." IF YOUR PROPOSAL IS NOT RECEIVED BY THE CONTRACTING OFFICER OR HIS DESIGNEE AT THE PLACE AND TIME SPECIFIED, THEN IT WILL BE CONSIDERED LATE AND HANDLED IN ACCORDANCE WITH SUBPARAGRAPH (c)(3) OF FAR CLAUSE 52.215-1, ENTITLED, "INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION" LOCATED IN SECTION L.2. OF THIS SOLICITATION.

1. Offeror must be registered in the Central Contractor Registry (CCR) prior to award of a contract. http://www.ccr.gov

1. FOR INFORMATION CALL: Erin Flynn Pacifico

PHONE: 301-402-8214

e-MAIL: flynne1@od.nih.gov

COLLECT CALLS WILL NOT BE ACCEPTED.

Erin Flynn Pacifico Contract Specialist Office of Acquisitions, OLAO

Solicitation NIHOD2010243

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Department of Health and Human Services (DHHS), National Institutes of Health (NIH), Office of Research Services (ORS), require a contractor to provide events management services and related technical services in accordance with the Performance Work Statement (PWS) as set forth in Section C. Services provided shall include all management, supervision, administration, and labor to support the services identified in the PWS. This includes all direct and indirect resources.

ARTICLE B.2. PRICES/COSTS

Payment for the work performed in B.2 shall be made monthly upon acceptance of the work and proper submission of invoices, in accordance with the schedule below.

· Line item # 1, 2, 5, and 15 are fixed price and fixed monthly payments equating to 1/12th of the total contract amount will be paid to the contractor.

· Line items #3, 4, 6 and 7 are fixed price options, which may be exercised with a 30-day written notice to the contractor by the Government.

· Line items # 8 through 11 and line items 13 and 14 are requirements type pricing.

· Line item # 12 and 14 are actual cost authorized by the Project Officer plus 5 % handling fee.

· Line item # 16 provides a maximum amount for earned incentives per Section C1.4.2.1.4 .

The contractor shall provide the hourly rates for the proposed positions under line items 7 through 10 (insert additional sub rows as necessary). The estimated hours are provided as an estimate for the entire position category. The actual usage will depend upon clients’ orders.

Although the offeror shall provide fixed monthly rates for line items 1a through 1d and line items 2a through 2d, for the purpose of calculating the estimated not-to-exceed ceiling for the base year and each option year, the offeror shall use line items 1d and 2d.

Prior to award and exercise of each option year, the Government will identify for the contractor the expected event range as identified in lines 1 and 2 of the contract.

ARTICLE B.3. PRICE SCHEDULE

a. The total estimated amount of this contract is $ .

b. Upon delivery and acceptance of the item(s) described in SECTION C of this contract and identified in the schedule of charges below, the Government shall pay to the Contractor the unit price(s) set forth below:

BASE PERIOD

March 28, 2011 to March 27, 2012

Line Item #

Operate NIH Conference Facilities as identified in TE-1 and C 5.1 through 5.1.5 as follows:

Provide Technical Services as identified in C 5.2.1 through C 5.2.3

Gateway Building Lobby: Operate Concierge Service (Government may request termination or relocation of this service at 30-day notice)

Equipment Supplies, Uniforms and Training – Includes 5% Contractor Handling Fee

i.) Half Day (4 hours or less on the job) ii.) Full Day (8 hours on the job) iii.) Incremental after 8 hours on the job)

Half Day Day Hour

i.) Half Day (4 hours or less on the job) ii.) Full Day (8 hours on the job) iii.) Incremental after 8 hours on the job)

Half Day

i.) Half Day (4 hours or less on the job) ii.) Full Day (8 hours on the job) iii.) Incremental after 8 hours on the job)

Half Day

i.) Half Day (4 hours or less on the job)

Half Day

Hour.

i.) Half Day (4 hours or less on the job)

Half Day

i.) Half Day (4 hours or less on the job)

Half Day

i.) Half Day (4 hours or less on the job)

Half Day

i.) Half Day (4 hours or less on the job)

Half Day

i.) Half Day (4 hours or less on the job)

Half Day

i.) Half Day (4 hours or less on the job)

Half Day

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

Half Day

i.) Half Day (4 hours or less on the job)

Half Day

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job) ii.) Full Day (8 hours on the job) iii.) Incremental after 8 hours on the job

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

i.) Half Day (4 hours or less on the job)

Reimbursable production equipment & services; such as cameras, sound reinforcement, lighting, etc. Includes 5% Contractor Handling Fee.

Estimated

Year

$150,00

Events Management Services for NIAID Owned Conference Space (Additional IC Owned Conference Space may be added during the term of the contract):

BASE YEAR - Estimated, Not-To-Exceed

c. The estimated contract amount and quantity of items set forth in paragraphs a. & b. above is not a guarantee that the estimated quantities will be required or ordered.

ARTICLE B.4 OPTION PRICES

1. Unless the Government exercises its option pursuant to the option clause referenced in ARTICLE I.3. ADDITIONAL CONTRACT CLAUSES, this contract consists only of the Base Period specified in the Performance Work Statement as defined in SECTIONS C and F, for the price set forth in ARTICLE B.2., Base Contract Period.

b. Pursuant to FAR Clause 52.217-9/Option to Extend set forth in ARTICLE I.3. ADDITIONAL CONTRACT CLAUSES of this contract, the Government may, by unilateral contract modification, require the Contractor to perform the Option Period(s) specified in the Performance Work Statement as defined in SECTIONS C and F of this contract. If the Government exercises this/these option(s), notice must be given before the expiration date of the contract. Specific information regarding the time frame for this notice is set forth in the OPTION PROVISION Article in SECTION H of this contract. The fixed price of this contract will be increased as set forth in Option Periods 1 through 4, below.

c. Upon the delivery and acceptance of the Option Services described in SECTION C of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the unit price(s) set forth in Option Periods 1 through 4, below:

d. OPTION PERIOD 1 – Option to Extend the Term of the Contract - March 28, 2012 through March 27, 2013

OPTION PERIOD ONE

March 1, 2012 to March 27, 2013

Line Item #

Operate NIH Conference Facilities as identified in TE-1 and C 5.1 through 5.1.5 as follows:

Provide Technical Services as identified in C 5.2.1 through C 5.2.3

Gateway Building Lobby: Operate Concierge Service (Government may request termination or relocation of this service at 30-day notice)

Equipment Supplies, Uniforms and Training – Includes 5% Contractor Handling Fee

iv.) Half Day (4 hours or less on the job) v.) Full Day (8 hours on the job) vi.) Incremental after 8 hours on the job)

Half Day

iv.) Half Day (4 hours or less on the job) v.) Full Day (8 hours on the job) vi.) Incremental after 8 hours on the job)

Half Day

iv.) Half Day (4 hours or less on the job) v.) Full Day (8 hours on the job) vi.) Incremental after 8 hours on the job)

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

Half Day

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job) v.) Full Day (8 hours on the job) vi.) Incremental after 8 hours on the job

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

iv.) Half Day (4 hours or less on the job)

Reimbursable production equipment & services; such as cameras, sound reinforcement, lighting, etc. Includes 5% Contractor Handling Fee.

Events Management Services for NIAID Owned Conference Space (Additional IC Owned Conference Space may be added during the term of the contract):

$120,000

OPTION YEAR ONE - Estimated, Not-To-Exceed

e. OPTION PERIOD 2 – Option to Extend the Term of the Contract - March 28, 2013 through March 27, 2014

OPTION PERIOD TWO

March 28, 2013 to March 27, 2014

Line Item #

Operate NIH Conference Facilities as identified in TE-1 and C 5.1 through 5.1.5 as follows:

Provide Technical Services as identified in C 5.2.1 through C 5.2.3

Gateway Building Lobby: Operate Concierge Service (Government may request termination or relocation of this service at 30-day notice)

Equipment Supplies, Uniforms and Training – Includes 5% Contractor Handling Fee

vii.) Half Day (4 hours or less on the job) viii.) Full Day (8 hours on the job) ix.) Incremental after 8 hours on the job)

Half Day

vii.) Half Day (4 hours or less on the job) viii.) Full Day (8 hours on the job) ix.) Incremental after 8 hours on the job)

Half Day

vii.) Half Day (4 hours or less on the job) viii.) Full Day (8 hours on the job) ix.) Incremental after 8 hours on the job)

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

Half Day

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job) viii.) Full Day (8 hours on the job) ix.) Incremental after 8 hours on the job

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

vii.) Half Day (4 hours or less on the job)

Reimbursable production equipment & services; such as cameras, sound reinforcement, lighting, etc. Includes 5% Contractor Handling Fee.

Events Management Services for NIAID Owned Conference Space (Additional IC Owned Conference Space may be added during the term of the contract):

OPTION YEAR TWO - Estimated, Not-To-Exceed

f. OPTION PERIOD 3 – Option to Extend the Term of the Contract - March 28, 2014 through March 27, 2015

OPTION PERIOD THREE

March 28, 2014 to March 27, 2015

Line Item #

Operate NIH Conference Facilities as identified in TE-1 and C 5.1 through 5.1.5 as follows:

Provide Technical Services as identified in C 5.2.1 through C 5.2.3

Gateway Building Lobby: Operate Concierge Service (Government may request termination or relocation of this service at 30-day notice)

Equipment Supplies, Uniforms and Training – Includes 5% Contractor Handling Fee

x.) Half Day (4 hours or less on the job) xi.) Full Day (8 hours on the job) xii.) Incremental after 8 hours on the job)

Half Day

x.) Half Day (4 hours or less on the job) xi.) Full Day (8 hours on the job) xii.) Incremental after 8 hours on the job)

Half Day

x.) Half Day (4 hours or less on the job) xi.) Full Day (8 hours on the job) xii.) Incremental after 8 hours on the job)

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

Half Day

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job) xi.) Full Day (8 hours on the job) xii.) Incremental after 8 hours on the job

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

x.) Half Day (4 hours or less on the job)

Reimbursable production equipment & services; such as cameras, sound reinforcement, lighting, etc. Includes 5% Contractor Handling Fee.

Events Management Services for NIAID Owned Conference Space (Additional IC Owned Conference Space may be added during the term of the contract):

OPTION YEAR THREE - Estimated, Not-To-Exceed

g. OPTION PERIOD 4 – Option to Extend the Term of the Contract - March 28, 2015 through March 27, 2016

OPTION PERIOD FOUR

March 28, 2015 to March 27, 2016

Line Item #

Operate NIH Conference Facilities as identified in TE-1 and C 5.1 through 5.1.5 as follows:

Provide Technical Services as identified in C 5.2.1 through C 5.2.3

Gateway Building Lobby: Operate Concierge Service (Government may request termination or relocation of this service at 30-day notice)

Equipment Supplies, Uniforms and Training – Includes 5% Contractor Handling Fee

xiii.) Half Day (4 hours or less on the job) xiv.) Full Day (8 hours on the job) xv.) Incremental after 8 hours on the job)

Half Day

xiii.) Half Day (4 hours or less on the job) xiv.) Full Day (8 hours on the job) xv.) Incremental after 8 hours on the job)

Half Day

xiii.) Half Day (4 hours or less on the job) xiv.) Full Day (8 hours on the job) xv.) Incremental after 8 hours on the job)

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

Half Day

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job) xiv.) Full Day (8 hours on the job) xv.) Incremental after 8 hours on the job

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

xiii.) Half Day (4 hours or less on the job)

Reimbursable production equipment & services; such as cameras, sound reinforcement, lighting, etc. Includes 5% Contractor Handling Fee.

Events Management Services for NIAID Owned Conference Space (Additional IC Owned Conference Space may be added during the term of the contract):

OPTION YEAR FOUR - Estimated, Not-To-Exceed

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE C.1. PERFORMANCE WORK STATEMENT

Independently and not as an agent of the Government, the Contractor shall be required to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government, as needed to perform the Performance Work Statement, SECTION J, ATTACHMENT No. 2, attached hereto and made a part of this Solicitation.

ARTICLE C.2. Information Security and Physical Access Reporting Requirements

The Contractor shall submit the following reports as required by the INFORMATION AND PHYSICAL ACCESS SECURITY Article in SECTION H of this contract. Note: Each report listed below includes a reference to the appropriate subparagraph of this article.

a. Roster of Employees Requiring Suitability Investigations

The Contractor shall submit a roster, by name, position, e-mail address, phone number and responsibility, of all staff (including subcontractor staff) working under the contract who will develop, have the ability to access, or host and/or maintain a Federal information system(s). The roster shall be submitted to the Contracting Officer's Technical Representative (COTR), with a copy to the Contracting Officer, within 14 calendar days of the effective date of the contract. (Reference subparagraph A.e. of the INFORMATION AND PHYSICAL ACCESS SECURITY Article in SECTION H of this contract.)

0. IT Security Plan (IT-SP)

In accordance with HHSAR Clause 352.239-72, Security Requirements For Federal Information Technology Resources, the contractor shall submit the IT-SP within thirty (30) days after contract award. The IT-SP shall be consistent with, and further detail the approach to, IT security contained in the Contractor's bid or proposal that resulted in the award of this contract. The IT-SP shall describe the processes and procedures that the Contractor will follow to ensure appropriate security of IT resources that are developed, processed, or used under this contract. If the IT-SP only applies to a portion of the contract, the Contractor shall specify those parts of the contract to which the IT-SP applies.

The Contractor shall review and update the IT-SP in accordance with NIST SP 800-26, Security Self-Assessment Guide for Information Technology Systems and FIPS 200, on an annual basis.

(Reference subparagraph B.c.1. of the INFORMATION AND PHYSICAL ACCESS SECURITY Article in SECTION H of this contract.)

a. IT Risk Assessment (IT-RA) In accordance with HHSAR Clause 352.239-72, Security Requirements For Federal Information Technology Resources, the contractor shall submit the IT-RA within thirty (30) days after contract award. The IT-RA shall be consistent, in form and content, with NIST SP 800-30, Risk Management Guide for Information Technology Systems, and any additions or augmentations described in the HHS-OCIO Information Systems Security and Privacy Policy.

The Contractor shall update the IT-RA on an annual basis.

(Reference subparagraph B.c.2. of the INFORMATION AND PHYSICAL ACCESS SECURITY Article in SECTION H of this contract.)

0. FIPS 199 Assessment In accordance with HHSAR Clause 352.239-72, Security Requirements For Federal Information Technology Resources, the Contractor shall submit a FIPS 199 Assessment within thirty (30) days after contract award. The FIPS 199 Assessment shall be consistent with the cited NIST standard.

(Reference subparagraph D.c.3. of the INFORMATION AND PHYSICAL ACCESS SECURITY Article in SECITON H of this contract.

e. Reporting of New and Departing Employees The Contractor shall notify the Contracting Officer's Technical Representative (COTR) and Contracting Officer within five working days of staffing changes for positions that require suitability determinations as follows:

1. New Employees who have or will have access to HHS Information systems or data: Provide the name, position title, e-mail address, and phone number of the new employee. Provide the name, position title and suitability level held by the former incumbent. If the employee is filling a new position, provide a description of the position and the Government will determine the appropriate security level.

2. Departing Employees: 1) Provide the name, position title, and security clearance level held by or pending for the individual; and 2) Perform and document the actions identified in the "Employee Separation Checklist", attached in Section J, ATTACHMENTS of this contract, when a Contractor/Subcontractor employee terminates work under this contract. All documentation shall be made available to the COTR and/or Contracting Officer upon request.

f. Contractor - Employee Non-Disclosure Agreement(s)

The contractor shall complete and submit a signed and witnessed "Commitment to Protect Non-Public Information - Contractor Agreement" form for each contractor and subcontractor employee who may have access to non-public Department information under this contract. This form is located at: http://ocio.nih.gov/security/Nondisclosure.pdf .

(Reference subparagraph C.2.d. of the INFORMATION AND PHYSICAL ACCESS SECURITY Article in SECTION H of this contract.)

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

ARTICLE E.1 INSPECTION AND ACCEPTANCE

Part I - The Schedule Solicitation NIHOD2010243

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, [to be named at time of award], is the authorized representative of the Contracting Officer.

c. Inspection and acceptance will be performed at the National Institutes of Health, Bethesda, MD 20892 .

d. Acceptance may be presumed unless otherwise indicated in writing by the Contracting Officer or the duly authorized representative within 30 days of receipt.

ARTICLE E.2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)(FAR 52.252-2)

This contract incorporates one or more of the following clauses by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/comp/far/index.html

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES:

Part I - The Schedule Solicitation NIHOD2010243

SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. PERIOD OF PERFORMANCE

b. If the Government exercises its option(s) pursuant to FAR 52.217-9, Option to Extend the Term of the Contract, the period of performance will be extended as indicated below and the estimated contract amount increased accordingly:

Period of Performance Estimated Contract Amount

ARTICLE F.2 REPORTS/DELIVERABLES

Part I - The Schedule

Satisfactory performance of the final contract shall be deemed to occur upon performance of the work described in the Performance Work Statement (attachment #2) in SECTION C of this contract and upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the following items in accordance with the stated delivery schedule:

The items specified below as described in the Performance Work Statement and Article C.2 of this contract will be required to be delivered F.o.b. Destination as set forth in FAR 52.247-35, F.o.b. DESTINATION, WITHIN CONSIGNEES PREMISES (APRIL 1984), and in accordance with and by the date(s) specified below:

REPORT

C 5.1 Events Management C 5.2 Technical Support Services C 5.3 Video Services

Updates to the guides and procedures upon start of each Option Year.

· Audiovisual and media presentation equipment and system maintenance and repair

· Results of actions taken as a result of the preventive maintenance plan and direct intervention due to equipment/system failure

· Description of plan that includes data gathering and analysis processes

· Implementation of plan

· Line of responsibility for Quality Control

· Present analysis of the company’s monthly data collection (MS Excel file)

· Document and track continuous improvements process (MS Excel or word file)

(a) Deliveries required by the contractor shall be made F.O.B. Destination as set forth in FAR 52.247-35, F.O.B. DESTINATION, WITHIN CONSIGNEES PREMISES (APRIL 1984), and in accordance with any specifications stated in SECTION D, PACKAGING,…