39-LL Radioactive Waste Report(Part1).doc

Low - Level Radioactive Waste Management Report

Preparation Guide COMAR 26.15.03.07 (Annual Report) requires that persons managing radioactive hazardous substances prepare and submit an annual report by March 1, 2009. Management is defined as “transport, treat, store or dispose of”. The Department shall provide the report form and instructions to be used for the report.

This preparation guide contains the required instructions to be used for submitting this report. You should retain this document for future reference.

1. Completing the report

Complete all parts of the report

a. The report consists of five parts on two pages. All parts should be completed and returned whether they apply or not.

b. Check all parts for accuracy and completeness. Make sure there is an entry for each item, even if the entry is “not applicable”.

c. Make a copy for your records.

2. Submitting the report

Mail Completed reports to:

Maryland Department of the Environment

Hazardous Waste Program

2500 Broening Highway

Baltimore, MD 21224

3. Due Dates:

This report must be completed and returned by March 1, 2009.

However, to complete this report, at some point in December 2008 you must conduct an inventory of the number of disposal containers of LLRW on site. This information is needed to complete Part 3 of the report.

Calendar Year 2008 Low Level Radioactive Waste Management

Annual Report Form Instructions

GENERAL

The purpose of this report is to allow the Department to have sufficient data for gauging the amount of low level radioactive waste being generated in the State and to allow for planning for its management and disposal accordingly.

These instructions should enable you to complete the Maryland Department of the Environment Calendar Year 2001 Low Level Radioactive Waste Management Report Form. Before completing the report, please examine and become familiar with the layout and content of the report form. Please ensure that each line in Part 1 (identification) of the form is completed and correct in at least one of the two columns unless otherwise instructed.

The column entitled “Current MDE Database Information” contains the information currently on file at the Department for those generators who have previously submitted report forms. If you are a new generator or if our database is incomplete, the data field may be blank. Please use the column entitled “change to”:

1) to correct any information that may have changed or is incorrect as shown; and

2) to complete any data field that does not have an entry.

Please print legibly. Missing or unintelligible data will result in MDE having to contact you individually for correct information.

PROCESSORS

Processors (Owners and Operators of Low Level Radioactive Waste Treatment , Storage, and Disposal Facilities accepting waste from off-site ) are required to provide additional information (a separate form) to the Department. Any processor located in Maryland is required to contact the Department for the appropriate form. To request a form, contact Mr. Emmanuel Ofoche by phone at (410) 631-3345 or by e-mail at eofoche@mde.state.md.us .

REPORT FORM

A person in Maryland who manages LLRW is required by law to file an annual report form. Management is defined as “transport, treat, store or dispose of”. You may make as many blank copies of the form as necessary. Please complete a separate form for each site at which low level radioactive waste is generated. The form is based on the Nuclear Regulatory Commission ( NRC ) forms 540 and 541, uniform manifest, which is required (by federal regulations) to be completed for each shipment of low level radioactive waste prior to shipment.

Part 1, Identification All those receiving this report should complete and return this portion.

Material Users License Number- The Department assigns this number (a 7 digit field that may also include one alpha character). The license number is unique to each location. This number is listed on your mailing label. If this field is not filled in, leave it blank.

Generator name- This information should match the entry made in block 5 of the uniform manifest, NRC form 540, under “shipper name”.

Shipper ID Number-This is the ID number assigned by the host state in which the disposal facility is located. It is the number listed in block 5 of the NRC form 540. If you do not know your ID number, contact the disposal facility. If you have more than one, list all.

Facility Address (including city, state and zip code) - This information should match the entries made in block 5 of the uniform manifest, NRC form 540.

County - Insert the name of the county in which the facility is physically located.

Generator Type - Use the same category listed on NRC form 540. If unknown, simply state “unknown”.

Facility Contact Person - Insert the name of the individual responsible for the submission of this report. This should be the name of the person responsible for responding to questions regarding the information reported.

Title- Insert the title ("Radiation Safety Officer", "LLRW Supervisor", etc.) of the facility contact person.

Department - Insert the department name ("Radiation Safety", "Laboratory Services", etc.) to which the facility contact person is attached. Leave blank if not applicable.

Telephone Number - Insert the facility contact person's telephone number including area code.

FAX Number - Insert the facility contact person's FAX number including area code.

e-mail - Insert the e-mail address of the contact person. Be sure to print legibly.

Before continuing to complete this report you should compile all copies of NRC 540 and 541 that have been completed for any shipment that has been shipped during calendar year 2008. In addition, you should inventory the number of disposal containers of LLRW on site (including those ready for shipment that have not yet left) at the time of this report. As describe in the instructions for part 3 below, this inventory should be conducted at some point during December 2008.

Part 2 – DID NOT MANAGE LLRW This is a calendar year report. Check one of the two boxes CERTIFYING whether you DID or DID NOT manage LLRW at this facility during the calendar year. Management is defined as “transport, treat, store or dispose of”.

Part 3 – LLRW ON SITE Summary (DO NOT LEAVE BLANK): This should be completed if there is any LLRW on site in labeled disposal containers at the end of calendar year 2001. If there is none, please note NOT APPLICABLE or NONE but do NOT leave blank. In general, if it is not waste that would require the use of the NRC form 540, it should not be counted here.

Inventory Date: This is the date on which a physical inventory was taken for the purposes of completing this report. The date must fall either on or between December 1 and December 31, 2008. It is recommended that this inventory be taken as of December 31, 2008.

Storage until decay below regulatory concern - Decay and hold for storage may be considered as a method of waste reduction. This includes LLRW in labeled disposal containers not yet manifested that will NOT be manifested for shipment on an NRC form 540. This LLRW will be held until it no longer meets the definition of LLRW. List how much is currently on site as of the inventory date.

Awaiting pickup for transport - This includes LLRW in labeled disposal containers both manifested and NOT yet manifested that are required to be manifested for shipment on an NRC form 540.

On Site- This includes LLRW in labeled disposal containers not yet manifested as well as LLRW manifested but not yet offered for transportation (signed for by the carrier).

Total Number of Packages- (ON SITE) Report the total number of disposal containers physically at the facility (including those manifested but still there). This number should be arrived at by doing an inventory.

Disposal Volume- (ON SITE) Estimate the volume in the total number of packages on site. Use the external volume of the disposal container. For example, a 55-gallon drum generally equals 7.5 cubic feet, and a 30-gallon drum equals 4.01 cubic feet. For consistency, please report this number in the same units of measurement used on the NRC 540 form for OFF SITE. (Optional – list more than one unit of measurement but specifically identify each.)

Activity - (ON SITE) Estimate the activity for all isotopes in the total number of packages on site. For consistency, please report this number for ALL nuclides in the same units of measurement used on the NRC 540 form for OFF SITE. You are NOT required to list each nuclide. (Optional – list more than one unit of measurement but specifically identify each.)

Part 4 - LLRW OFF SITE Summary (DO NOT LEAVE BLANK) If you did not manage any LLRW OFF SITE in calendar year 2008, please check the appropriate box. Do NOT leave blank. If you did manage LLRW OFF SITE, check the box indicating how you are providing the information required by part 4. You may fulfill the requirements for Part 4 by EITHER attaching and forwarding copies of all Nuclear Regulatory Commission ( NRC ) forms 540 and 541 OR by completing the summary table and returning that.

LLRW Managed Off Site that has been shipped. Waste falls into this category if Nuclear Regulatory Commission ( NRC ) forms 540 and 541 have been prepared as required AND the transporter has signed for receipt of the shipments (as verified by the completed carrier signature and date in block 6 of NRC form 540).

Total Number of Shipments (OFF SITE) - Report the total number of NRC form 540 that you have prepared and that have been dated and signed as received by the carrier during calendar year 2001.

Total Number of Packages (OFF SITE) – Report as the off site count the sum of the number of containers (block 1, manifest totals, number of packages/disposal containers) on all copies of NRC form 541 described above under “LLRW Managed Off Site that has been shipped”.

Disposal Volume (OFF SITE) - Collect all copies of NRC form 541 described above under “LLRW Managed Off Site that has been shipped”, total the entries concerning disposal volume on these NRC forms 541 (block 1, manifest totals, net waste volume), and report this volume, listing the unit of measurement used.

Activity (OFF SITE) - Collect all copies of NRC form 541 described above under “LLRW Managed Off Site that has been shipped”, total the entries under “activity” (block 1, manifest totals, all nuclides), and report this total activity, listing the unit of measurement used).

Part 5, Signature & Date - This applies to all parts. Before signing, please insure that all preceding parts are complete (with either specific information entered or the entry of NONE or NOT APPLICABLE if appropriate) and accurate.

Name of person completing this report - Type or print.

Title -Type or print the proper title ("Radiation Safety Officer", "LLRW Manager", etc.) of the person completing the report .

Signature - Signature of the person responsible for submission of this report.

Date - Type or print the date on which the report is signed.

Attachment 39

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