4 NFFT511002201785 PIRO FEVS - Vendor Questions_06.01.22.docx

Questions & Answers For NF-FT5100-22-0186 Enhance Employee Engagement & Leadership Capacity Question Group 1:

1. In the section titled: INTELLECTUAL PROPERTY RIGHTS, does the statement “Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices” mean that the government will provide equipment (computers) for creating required documents?

A. The government will not be providing equipment (computers).

2. The first paragraph of the PWS directs bidders to “(see attached organizational chart)”, but one is not attached. Can the chart be provided? Marilyn's Note - The support documents I downloaded did not include the organization chart. I checked the support documents in C.Award and they are no longer there.

A. See attached organizational chart titled, “PIRO Org Chart”

3. Will the raw data from the surveys be available for analysis?

A. Attached are the FEVS results from 2015-2020. 2018 is the only format available. 2021 is not yet available.

4. Are 2018 and 2020 the only years of data that are available to “Analyze the last three years of FEVS results”?

A. See Question #3

5. Is “PIRO’s analysis of the FEVS results” available for review in creating the estimate or can the size of the document be provided?

A. See attached files titled, “PIRO Analysis 2017 FEVS Results” and “PIRO Analysis 2018 FEVS Results” which are the most comprehensive to date. Others are shorter - ranging from two to five pages.

6. Is there any documentation available to “assess PIRO’s efforts from 2015 through 2021 to enhance senior leadership capabilities”. If not, can you provide any information on the scope of these efforts to facilitate estimating the analysis requirements?

A. PIRO has completed four retreats, with some training and professional development on leadership topics such as Myers-Briggs and DiSC assessments, a 360-degree assessment exercise, trust-building, and team development exercises (e.g., games). The Leadership Team has developed some norms for meetings. The Senior Leadership Board has developed a charter. However, all of this work was completed in 2018 or earlier, and many members of the Leadership Team have changed since then. Most of the current team have done Myers-Briggs and DiSC assessments. Some of the team members have more leadership training. However, we have not gone through leadership development work as a group.

7. In the “PLACE OF PERFORMANCE” section it references “Option Year task 5”. Which of the three option year tasks is this referring to?

A. Option Year task 5 should read, “Option Year task 3 may be conducted virtually”.

The Place of Performance section in the PWS has been revised to: The majority of the work will be conducted virtually. Onsite work will be conducted at the Pacific Islands Regional Office, Honolulu, HI. The offsite retreat will be in Honolulu, HI at other than the government facility in coordination with the COR and Project Lead. In cases of shutdown or furlough (or in other instances which cause the Government facility to be closed), contact the COR for guidance.

PWS has been revised to

8. Is the “one on site meeting” referenced in the “TRAVEL” section refer to the Task 3 training or the kick-off meeting with the COR and Project Lead?

The kick-off meeting can be held virtually. There is (1) onsite assessment, (2) onsite meetings and (2) offsite meetings:

Base Year

· Tasks 1/2: Conduct positive inquiry-type assessments (in person)

· Task 3: One training onsite (in person) in Honolulu, HI

· Task 4: One offsite retreat (in person) in Honolulu, HI Option Year

· Task 1: One training onsite (in person) in Honolulu, HI

· Task 2: One offsite retreat (in person) in Honolulu, HI

Question Group 2:

9. Does the offsite retreat cost go into our cost or will PIRO pay for it?

A. PIRO will pay for the meeting space and any associated travel costs for PIRO staff. All other costs will be included in the RFQ.

10. Can material be a workbook digital workbook?

A. Yes. The material can be a digital workbook.

11. Is there a base amount - given reallocation of funds statement?

A. Reallocation of obligated funds within line items may be authorized. This is the obligated amount in the purchase order for the base year and the option year (if exercised).

Question Group 3:

12. Is there an incumbent currently performing the requirements of this solicitation or similar requirements from a previous solicitation? If so, who is the incumbent and are they eligible to bid on the current solicitation?

A. No. There is no incumbent performing this work.

13. Please provide the PIRO organizational chart referenced in paragraph 1, page 1 of the PWS;

A. See Question #2

14. We understand that PIRO Senior Leadership Board consists of 8 senior leaders, and that the broader Leadership Team consists of the SLB plus 10 additional managers and supervisors for a total of 18. Beyond the Leadership Team, how many PIRO staff are potentially affected by the interviews, surveys, focus groups, or other data-gathering exercises described in TASK 2 of the BASE YEAR.

A. PIRO has approximately 100 staff in six Divisions. We would like a representative sample of staff across the Divisions for the interviews, surveys, focus groups, etc. I would assume no fewer than 20 staff would be interviewed - but that’s what we need the contractor to determine.

15. The paragraph, page 1 of the PWS references that “PIRO’s FEVS results for the last three years” are attached. Only the 2018 and 2020 FEVS were attached to the solicitation. Please provide PIRO’s 2019 FEVS and, if available, the 2021 FEVS.

A. See Question #3

16. Page 3 of the PWS describes BASE YEAR, TASK 3 and references one “on-site” training and “additional” virtual trainings for the PIRO Leadership Team. Please clarify whether PIRO has any expectations regarding the length, duration, and frequency of the “on-site” training session and the “additional” virtual training sessions. This information is critical in determining the level of effort required to meet this requirement.

A. The on-site training shall be 2 or fewer days. Additional virtual trainings are estimated to be no more than six half days or three full days.

17. Page 4 of the PWS describes OPTION YEAR, TASK 1, and references one “on-site” training and “additional” virtual trainings for the PIRO Leadership Team. Please clarify whether PIRO has any expectations regarding the length, duration, and frequency of the “on-site” training session and the “additional” virtual training sessions. This information is critical in determining the level of effort required to meet this requirement.

A. See Question #16

18. Page 5 of the PWS describes OPTION YEAR, TASK 3, and references “up to 10 virtual individual and small group consultations and training”. Please clarify PIRO’s expected duration and number of participants in these 10 virtual consultations and training. If no specific duration or participant numbers can be provided, please provide the maximum duration and maximum number of participants in a session.

A. The duration would be no more than two hours per session. The number of participants would be no more than four persons per session.