Newspaper Digitization (SOW).pdf

This is a Statement of Work (SOW) for the Eielson Air Force Base Historical Newspaper Digitization Project.

The Government requires the contractor to digitize approximately 1,952 volumes of historical Air Force Base newspapers from the 1952-1979 period, converting fragile original materials into high-quality, searchable digital formats. The contractor must perform all work on a complete, turn-key basis with pricing inclusive of all pages and surfaces within the provided newspaper collection. Specific scanning and image processing requirements include scanning all newspaper surfaces at a minimum resolution of 300 dpi in full color and creating three distinct digital file formats for each scanned page: (1) Archival Master Files in uncompressed TIFF format with LZW compression acceptable, (2) Access Files in high-quality JPEG format, and (3) Searchable Document Files as multi-page, searchable PDF/A format with Optical Character Recognition applied. The contractor must deliver the complete digital collection on five separate external hard drives containing all three file formats, provide a single point of contact for project management with monthly status reports, and ensure secure, trackable return shipment of all original newspaper volumes in their original archival boxes. The Period of Performance is 120 calendar days beginning on the first business day after the contractor confirms receipt of the government-furnished newspaper collection. Final acceptance is contingent upon the Requirement's Owner successfully verifying the safe return of all original materials, receipt of all five hard drives, and completion of quality assurance review within 10 business days, which includes spot-checking digital files to confirm compliance with technical specifications including 300 dpi resolution, correct file formats, and searchable text in PDF files.