Combo - Newspaper.pdf

DEPARTMENT OF THE AIR FORCE

354TH CONTRACTING SQUADRON (PACAF)

EIELSON AIR FORCE BASE, AK

18 May 2026

Combined Synopsis/Solicitation

Requirement Title: Newspaper Digitization Solicitation Number: FA500426Q0020 Solicitation Issue Date: 05/18/2026 Response Deadline: 05/21/2026 at 2:00 PM AKDT Contract Specialist: A1C John Fertulus / john.fertulus@us.af.mil Contracting Officer: MSgt Morgan Hockaday / morgan.hockaday@us.af.mil

1. General Information

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

2. Acquisition Strategy

This solicitation is issued as a Request For Quotation (RFQ) resulting in a single Firm-Fixed- Price (FFP) Purchase Order.

This acquisition is being conducted as a 100% Small Business Set-Aside.

The North American Industry Classification System (NAICS) code is 518210. The Small Business Size Standard is $40.0M.

3. Description of Requirement This is a onetime service. Services are to include scanning and image processing of roughly 9,640 surfaces as well as reliable project management and reporting and the return of the collection as provided by the History Office.

Services will be preformed as defined in Attachment 1: Statement of work (SOW).

4. Place of Delivery/Performance

354 CPTS FM

354 BROADWAY ST UNIT 4B

EIELSON AFB AK 99702-1893

Equipment delivery from government to the contractor shall be government responsibility, and from contractor returning to government the contractors responsibility.

5. Addendum to RFO Provision 52.212-1, Instructions to Offerors https://www.google.com/url?q=mailto%3Ajohn.fertulus%40us.af.mil https://www.google.com/url?q=mailto%3Adaniel.dodson.1%40us.af.mil

a) Submission: Quotes must be submitted via email to the POCs listed above by the Response Deadline.

b) Quote Package: A complete quote must include:

• Price: Completed Price Schedule (Section 6 below).

• Technical: Product specifications/spec sheets for all proposed items to verify compliance with PWS salient characteristics.

• PWS Acknowledgment: A signed statement agreeing to all PWS terms, including maintenance response and replacement metrics.

6. Price Schedule

Prices shall be all-inclusive of rental, maintenance support, and delivery/pickup.

CLIN DESCRIPTION Qty Unit Unit Price Total Price

0002 1 Job

TOTAL $

7. Addendum to RFO Provision 52.212-2, Evaluation

The Government will award a contract to the responsible vendor whose quote is the Lowest Price Technically Acceptable (LPTA).

• Technical: Evaluated as Acceptable/Unacceptable based on the ability to provide equipment meeting all PWS salient characteristics.

• Price: Evaluated for fairness and reasonableness.

8. Applicable Provisions and Clauses (Per RFO 12.205)

Scanning and Image Processing

Project Management and Delivery

0001 Job 1

The following are incorporated by reference:

• 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

• 52.212-2, Evaluation—Commercial Products and Commercial Services

• 52.204-7, System for Award Management—Registration

• 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services

• 52.204-13, System for Award Management—Maintenance

• 52.209-6, Protecting the Government’s Interest When Subcontracting

• 52.219-6, Notice of Total Small Business Set-Aside

• 52.219-8, Utilization of Small Business Concerns

• 52.222-3, Convict Labor

• 52.222-41, Service Contract Labor Standards (SCLS)

• 52.222-42, Statement of Equivalent Rates for Federal Hires

• 52.232-33, Payment by Electronic Funds Transfer—SAM

• 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

• 52.246-4 Inspection of Services-Fixed-Price.

The following are incorporated by full text:

1. Ombudsman

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager) at 25 E Street, Suite C-230 JBPH- H, HI 9685427, Phone: (808) 447-6128, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the enter/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d. The ombudsman has no authority to render a decision that binds the agency.

https://www.google.com/url?q=mailto%3Aafica.kh%40us.af.mil

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer

2. Contractor Access to Department of the Air Force Installations

a. The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

b. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

c. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

d. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

e. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

f. The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self- Service" option.

g. Failure to comply with these requirements may result in the withholding of final payment.

52.233-2 Service of Protest.

As prescribed in 33.107(a), insert the following provision:

Service of Protest (Deviation Date)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/ far-overhaul/far-part-deviation-guide

(End of Provision)

52.252-2 -- Clauses Incorporated by Reference. (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

(End of Clause)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https:// www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

________ Combo (2 in 1, Receiving Report and Invoice) ___________________

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

________ TBD____________________________________________________

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F8770 Issue By DoDAAC FA5004 Admin DoDAAC FA5004 Inspect By DoDAAC F1U0FM Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) FA5004 Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

N/A

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

9. Attachments

1. Stament of work (SOW)

2. DOL Wage Determination # 2015-5683

1628743947A Underline

1628743947A Underline

1628743947A Underline

1628743947A Underline

1628743947A Underline