_NEW_Electronic_Bid_Submission_PowerPoint_v11.2024.pdf
PDF 384 KB Posted
- Attached to
- Network Switch Equipment E-Rate
- Solicitation number
- 2025-16-ITB
- Issued by
- Citrus County, Florida
About this file
This document is a comprehensive guide to electronic bid submission for the School Board of Citrus County, Florida (CCSB), detailing the process for submitting bids through the VendorLink platform for an E-Rate funded network switch equipment procurement. The guide provides step-by-step instructions for vendors, including how to access the bidding system, upload documents, and finalize submissions, with strict requirements that all documents must be submitted as a single PDF file, and electronic price forms must be in original Excel format. The submission process emphasizes timeliness, with a clear warning that late submissions will not be accepted and that only specific file formats (PDF, Excel, ZIP) are permitted.
The solicitation seeks network switch equipment for upgrading the district's wired network, with specific requirements for vendors including a minimum of five years of experience in data communications, valid Service Provider Identification Number (SPIN), Federal Communications Commission Registration Number (FRN), and FCC Green Light Status. Vendors must be manufacturers, authorized distributors, or dealers, and must provide warranty information, descriptive literature, and detailed specifications for proposed equipment. Refurbished or renewed equipment is not acceptable. The bid requires submission of three commercial/governmental references, with at least two from public school systems, and mandates that installation will be performed by CCSB staff, so vendors should not include installation or labor costs in their pricing.
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Text version
ELECTRONIC BID SUBMISSION
PURCHASING DEPARTMENT
It is the sole responsibility of the Respondent for ensuring adequate time to upload their submittal on VendorLink and for timely submission of their submittal by the due date and time specified in the solicitation.
Late submissions will not be accepted.
All Vendors now have the option to submit their solicitation responses electronically through VendorLink. PREFERRED METHOD
Within the solicitation posting in VendorLink, you will see the following at the top of the Bid Details page:
Click “Create a Quote/Bid”.
This will bring you to the following screen:
REVIEW
BEFORE UPLOADING YOUR DOCUMENTS:
Ensure ALL DOCUMENTS in the solicitation and any additional requested information are included in your response and submitted as a single PDF file .
Request for Quote (RFQ) or Invitation to Bid (ITB) refer to the Solicitation Checklist for format/order of documents.
Request for Proposal (RFP) refer to the Proposal Submission Format section for format/order of documents.
When electronic price forms are required, they must be completed and uploaded separately in their original Excel format. A printed signed version must be included in the PDF response.
REVIEW
It is the sole responsibility of the Respondent for ensuring adequate time to upload their submittal on VendorLink and for timely submission of their submittal by the due date and time specified in the solicitation. Late submissions will not be accepted.
Only Microsoft Excel (.xls or .xlsx), Portal Document Format (.pdf), or .ZIP file formats are accepted.
Printing must be enabled on all files submitted.
Contact support@evendorlink.com with any technical issues in submitting your response.
Submittals sent by electronic mail, facsimile machine, telephone, or any other means than by VendorLink or mail/hand delivery will not be accepted.
FINALIZE SUBMISSION
Once you upload all documents, you must select the “Submit” button at the top.
Once Submitted, you will see “Your Quote/bid has been successfully submitted” and your Quote/Bid Status will read “Submitted”. You will also receive a confirmation email from VendorLink.
If your submission shows in a Draft status, your response has not been received and will not be considered.
CONFIRMATION EMAIL
Once the response submission is uploaded, you will receive an email like the one below:
Please read the email to ensure your documents were properly uploaded.
File details come from the government source that posted it. Updated .