Attachment 7 - SESSMP Solicitation Questions and Answers.pdf

SESSMP Solicitation N0018925Q0040 Questions and Answers

1) Attachment 1 Material Price List has numerous items that are no longer available or obsolete. Can these be substituted for the current replacement model/s? Example: DELL 5810-T Computer, Client, DELL 5820-T DELL CLIENT COMUTER MOD: 5820-T, Interlogix AP669 PIR, 360 DEGREE, etc.

Answer: Items that are no longer available or obsolete may be substituted for the current replacement model(s) once equipment becomes faulty or inoperable. If the vendor believes an item on the Material Price List is obsolete or no longer available, they shall identify the current replacement model and input the price of the current replacement model into the Material Price List. The vendor must adhere to Sections 4.3 and 10 of the PWS prior to procuring the material.

2) Page 94 of 124 – RFQ, Engineering Tech II is listed 4 times, was that the intention of the government? If yes, was it the government’s intention for the contractor to show how many qualified individuals of this position the contractor has on staff? And is 4 the minimum?

Answer: The Governments intent was for the contractor to show how many qualified individuals of this position the contractor has on staff. The Government’s minimum estimate is that four (4) Engineering Tech II are required.

3) Page 93 of 124 – RFQ The government states: “All Contractor personnel requiring access to classified information systems or electronic security systems shall possess at a minimum a current TOP SECRET/SCI eligibility by time of award.” Is it acceptable for the Program Manager, System Engineer, PHYSEC have TOP SECRET/SCI and the Engineering Tech II and Drafter/CAD Operator, Drafter have Secret?

Answer: All individuals must possess at a minimum a current TOP SECRET/SCI eligibility by time of award: Program Manager, System Engineer, PHYSEC, Engineering Tech II, Drafter/CAD Operator and Drafter.

4) Page 82 of 124 – RFQ The government states: “The Contractor shall provide preventive maintenance at NAVIFOR CONUS and OCONUS sites. The purpose is to obtain Preventive Maintenance contract support services to include software/licensing updates and software patches.” Will the Government confirm if the contractor will have access to the government servers for software/licensing updates? Or will the contractor be responsible to provide the software/licensing updates to government appointed IT (N6 Department) and function as oversight as Lenel VAR when the updates are being installed?

Answer: The contractor will have access to government servers at commands that have stand-alone Electronic Security Systems (ESS) for software/licensing updates. If a command does not operate a stand-alone ESS, the contractor will be responsible to provide the software/licensing updates to government appointed IT (N6 Department) and function as oversight as LENEL VAR when the updates are being installed.

5) Page 85 of 124 – RFQ The government states: “Current As‐built drawings will be provided by the Government. The contractor shall provide revised As‐built Drawings each time CM is performed that changes the configuration of the ESS.” As the contractor understands a one‐for‐one swap, with the same equipment, would not be a configuration change, please clarify. Can the government please give an example of what constitutes a configuration change?

Answer: Configuration change clarification: Replacement of a board that is obsolete and no longer available and must be changed with an updated version (e.g. LENEL LNL- 2200 replaced with LNL-X2220).

6) Can the government confirm if the contractor will be responsible to renew the Lenel SSA annually? If so, please provide all system ID’s or Dongles associated with all sites.

Answer: The contractor will be responsible to renew the LENEL SSA annually. The Dongles associated with all sites will be provided upon award of contract.

7) Can the government confirm what type of Lenel system is currently being used, an

Enterprise System, or several standalone PRO systems?

Answer: Sites are either stand-alone with local reporting alarms or connected to Regional Base Dispatch for alarm output response only. Region can’t control/manipulate command alarms, alarm zoning, access control authorizations, or other operations under the direction security oversight or management of the site.

8) Is any 3rd party monitoring system used for IDS Monitoring? If so, please provide the

System ID and name of monitoring company.

Answer: Sites do not have any 3rd party monitoring system used for IDS Monitoring.

9) Are there any 3rd party support renewal contracts the contractor will be responsible for?

If so, please provide renewal information to include contact information for requesting quotes (include system ID’s).

Answer: Sites do not have any 3rd party support renewal contracts the contractor will have responsibility.

10) Can the Government send out an updated Attachment 1? The following are concerns with Attachment 1 - Material Price List :

a. The AXIS P1365-E is end-of-life, and has been replaced by the P1385-E.

b. The AXIS P3354 is end-of-life, and has been replaced by the P3265-V.

c. The DELL 5810-T is end-of-life.

d. The DELL 5820-T is end-of-life.

e. The LENEL LNL-1100 is end-of-life, and has been replaced by the LNL-1100-

S3.

f. The LENEL LNL-1320 is end-of-life, and has been replaced by the LNL-1320-

S3.

g. The LENEL LNL-2200 is end-of-life, and has been replaced by the LNL-X2220.

h. The LENEL LNL-3300 is end-of-life, and has been replaced by the LNL-X3300.

i. The Government's part number for the Comnet Ethernet Switch appears to be incorrect. Should it be CWGE26FX2TX24MSPOE instead?

j. The Government's part number for the Magnasphere Adjustable Magnet Bracket

Kit appears to be incorrect. Should it be HSS-1229 instead?

Answer: For a-h, see response to question 1.

i. Government part number should be CWGE26FX2TX24MSPOE (see amendment 0001 for revised Attachment 1)

j. Part number for the Magnasphere Adjustable Magnet Bracket Kit should be HSS-1229 (see amendment 0001 for revised Attachment 1)

11) Is there a current preventive maintenance plan available? If so, can the Government provide a copy for reference?

Answer: The site does not have a current preventive maintenance plan available. Maintenance schedule will be based on PWS and all adjustments to the schedule must be coordinated with the COR.

12) Regarding SPAWAR Shore Installation Process Handbook V4 (12 Nov 2014), will SPAWAR have any oversight of this contract or will any of the deliverable identified in this reference be required?

Answer: No. NAVWAR has no oversight of this contract.

13) Estimated Total Contractor Labor Hours are 3,312. Does this include management and administrative hours? What about travel time for Bahrain?

Answer: The total Labor Hours (3,312) are all inclusive.

14) PWS Task/Technical Requirements, section 4.1 iii. Page 83: “The Contractor shall provide software patches and updates to existing electronic security equipment and supporting hardware/software NAVIFOR CONUS and OCONUS sites as required.” Is the patching and software updates requirement referenced limited to the Lenel OnGuard software?

Answer: The patching and software updates are not solely limited to the OnGuard software. Associated peripheral devices (e.g. CCTV/Milestone) must also be updated.

15) Reference PWS paragraph 5. Place of Performance. Question: Will the office space for technicians and unclassified network at NAVIFOR Headquarters be available to contractor personnel 5 days a week (M-F) 0700-1600?

Answer: Contractor will have access to an unclassified computer system 5 days a week (0700-1600) at each site but an office space solely for the contractor to occupy will not be provided.

16) Reference PWS paragraph 11. Personnel Qualifications: “All Contractor personnel requiring access to classified information systems or electronic security systems shall possess at a minimum a current TOP SECRET/SCI eligibility by time of award.”

Question: Regarding contractor personnel changes during the performance period of the contract resulting from this solicitation, will contractor personnel be sponsored for a CAC and/or security clearance under the NAVIFOR contract?

Answer: Yes. Contractor personnel will be sponsored for a CAC and/or security clearance under the NAVIFOR contract.

17) Reference PWS paragraph 4.3 Purchase of ESS Equipment and Materials. Question: Is there any provision for storing or warehousing essential equipment (spares) and incidental materials and hardware in support of PM/CM/QRC activity? Will the supporting site be the receiving agent for all procured equipment and materials?

Answer: The Government may have the ability to store essential equipment while it is awaiting install but there is no intention to store or procure spares. All material procurements shall be processed in accordance with Sections 4.3 and 10 of the PWS.

Each site would be responsible for receiving equipment.

18) Reference PWS paragraph 4.2 a. i. Corrective Maintenance Tasks. Question: The security system at NCTS Bahrain contains many items that are obsolete and no longer available with some in an inoperable state. This prevents proper maintenance in accordance with the referenced paragraph. It has been noted under the existing maintenance contract that a “system refresh” is needed to achieve 100% effectiveness. A “system refresh” entails engineering design, documentation, de-installation and installation activity. How is this to be addressed under the contract resulting from this solicitation?

Answer: A “System Refresh” would not be part of this contract and would require a separated contract to be executed.

19) PWS Task/Technical Requirements, section 4.1 iii. Page 83: “The Contractor shall provide software patches and updates to existing electronic security equipment and supporting hardware/software NAVIFOR CONUS and OCONUS sites as required.” Is the patching and software updates requirement referenced limited to the Lenel OnGuard software?

Answer: The patching and software updates are not solely limited to the OnGuard software. Associated peripheral devices (e.g. CCTV/Milestone) must also be updated.

20) The PWS specifies four Engineering Technician IVs under clause 52.222-42, while Section 11: Personnel Qualifications lists four Engineering Technician IIs. Could you clarify whether Engineering Technician IVs or IIs are required? Additionally, please confirm if four Engineering Technician IVs are necessary to complete the project.

Answer: Section 11 of the PWS correctly identifies the LCAT as Engineering Technician II. FAR 52.222-42 will be updated from Engineering Technician IV to Engineering Technician II. Regarding the number of personnel, see response to question 2.

21) Is there an incumbent? If so who?

Answer: Incumbent contractor is J2 Associates LLC. The contract number is N0018920P0852.

22) Under Requirements for Quote Content, do you require each Factor to be its own document?

Answer: Yes, each factor should be submitted as its own document.

23) Will the Government allow for the Contractor to include a Cover Letter to introduce the team and our proposal? This is typically provided separately from the individual Factors.

Answer: Please review the “Requirements for Quote Content” section of FAR 52.212-1 Addendum for instructions regarding the cover page.

24) Does the facility clearance need to be held by the Prime? Can the subcontractor hold the facility clearance?

Answer: Any facility awarded a classified contract, as the prime, must hold an active FCL in order to perform on the classified requirements.