21. N6945025Q0002_GPIF_0002.pdf

N6945025Q0002 South Texas ISWM

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para.

1503030-06 all

This section resulting in 48 services per year rather than 52 rounds weekly service to 4 services per month. Will the Government kindly change weekly service to 52, twice weekly service to 104, etc.?

J-1503030-06 lists location and Frequency Historical Data.

Historical data may not be representative of the requirements specified in this contract. Service Level Standards are indicated in J-1203030-03: All dumpsters and solid waste collection containers are emptied on an optimized schedule. Pickups are scheduled at the minimum number that will prevent dumpster overflow. Putrescible waste must be collected on a frequency that minimizes attraction of disease vectors and vermin.

8 of 48 C0100000 2.2.1

Will the Government please identify work requireing continuous operations, 24 hours per day, 365 dats per year?

It does not apply to any of the annexes in this contract. A forthcoming amendment will be issued to correct.

Site Visit

It was mentioned at the site visit that a key woul be issued to the contractor to access Waldren. Will the Government please identify type of access for each facility/location where access is required?

GOVERNMENT RESPONSE PENDING

11 of 48 C0100000 2.4.1

At the transfer station, during the site visit, a trailer inside the fenced area was identified as the current contractor's trailer. Will this are be available for an office trailer on the resulting contract of this solicitation?

GOVERNMENT RESPONSE PENDING

5 15 of 48 C0200000 2.7.1.4

Will the Environmental/Energy Manager work remotely? Yes, the Environmental/Energy Manager can work remotely.

27 of 48 C0200000 2.10.2.2

"approximately 1,732.35 pound annaully." Will the Government please confirm this weight??

This should be tons, not pounds and will be corrected via amendment. The 1,732.35 is the historical data and historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSE

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

GOVERNMENT PRE AWARD INQUIRY FORM

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28 of 48 C0200000 2.10.2.3

Will the Government please provide the volume, source, and type of Regulated waste disposed? This information is not available to the Navy.

8 28 of 48 C0200000 2.10.2.4

Will the Government please provide the volume, source, and type of Universal waste disposed? This information is not available to the Navy.

9 38 of 48 C1503030 3.1

Will the Government please confirm that any "unofficail update" will be provided to contractor in writing/email?

Yes, see forthcoming amendment with updated language. The relocation is temporary, i.e due to a temporary construction site.

3.4.3 C1503030 3.4.3

Is there any residential collection requirements in this solicitation? Not at the present time.

Can you please provide list of contractors attending the site visit? Provided via Amendment 0001.

43 C 3.2.3

How is currently Foreign waste is transported to the incineration facility? Type of vehicle utilized?

This is a performance based contract. The requested information is based on the incumbent Contractor's methods and means is not available to the Navy.

Currently, which is the incineration facility that the government has approved for foreign waste disposal?

This is a performance based contract. The requested information is based on the incumbent Contractor's methods and means is not available to the Navy.

8 C 2.2.1.2 what is the current operating hours of ISWM contract that the government has approved? Can it commerce prior to 7.30 am?

Working hours are identified in the contract. The Government's regular working hours are from 0730-1630, five days per week, Monday through Friday, except observed Federal holidays.

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F.

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11 C 2.4.2

Does the government provide any onsite space for contractor to store additional dumpsters and collection trucks after hours?

No, there is no area for the contractor to store excess containers or vehicles after Government working hours on the base. These must be stored outside of the base.

14 C 2.7.1

Can the Enviornmental Manager poistion be dual-hatted?

Yes, the Enviornmental Manager position may be be dual-hatted, but shall have fulfilled the pre-requisite qualification and experience of both the position covered.

27 C 2.10.2.2

Can the government provide the historial tonnage by material type disposed? This will impact pricing?

All the info available to the Navy was provided in the following paragraphs: Annex 0200000 Section C Spec item 2.10.2.2 Non- Regulated Waste disposal has averaged approximately 1,732.35 Tons annually. Annex 0200000 Section C Spec item 3.1.2.4 Foreign Port Origin Waste: Historically, Foreign Port Origin waste collection averages approximately 48 bags annually at NAS Corpus Christi. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

39 C 3.1.1.2

Please confirm the contractor is required to pick recyclable containers from inside the buildings? If so, how many containers we are picking?

Yes, this information is provided in Section J Attachemnt J- 1503030-07 Recyclable Waste Collection Points Descriptions and Locations of Recycle Containers (the Blue 23 Gal are placed inside the buildings, quantities listed as per J-table).

46 C 3.6

What staffing level is required at the transfer station? What are the operating hours?

The Government's regular working hours are identified in the PWS. This is a performance based contract; therefore, the Contractor is responsible for determining the resources necessary to satisfy the requirements outlined in the PWS and solicitation.

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47 C 3.7

Can the government provide historical data on service calls?

How many per year and type of service calls?

The historical average usage of service call is between six and eight service calls per year for unscheduled emptying of containers in between scheduled pick ups.

This is a firm-fixed price contract, see Attachment J-0200000- 07 ELIN. Each recurring work CLIN includes 10 Service Calls for CNRSE at NAS Corpus and 5 Service Calls for CNRSE at NAS Kingsville.

21 Are there any significant changes to this solicitation compared to current contract in place? If so, what are those?

The most significant change is that medical waste is no longer included in the subject solicitation.

All offerors should review and submit a proposal based upon the current solicitation requirements. No assurances are made that workload and volume of future effort and costs will replicate past experience.

1; 41-41 C-1.1 ; C-

3.1

Solid Waste

Disposal

Will the Government please confirm that the contractor will not be given a lay down yard on the Base to; park and store equipment, containers, or vehicles; or operate the contract out of for this contract?

GOVERNMENT RESPONSE PENDING

41-42 C- 3.2

Solid Waste

Disposal

How long will the successful contractor have to phase in the new contract once the contract is awarded? 30 days?

The Transition Period section of the soliciation states there will be a 60 day transition period.

41-42 C- 3.2

Solid Waste

Disposal

3.2 states that "All fees associated with disposal shall be paid by the Contractor." Will the Government please advise if the landfill goes up during the life of the contract that the contractor can submit a REA (request for equitable adjustment) for the difference in the fees?

No. There are no economic price adjustment clauses in this solicitation. This is a firm fixed-price contract; therefore, offerors should factor all pricing risks into their quote.

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46 C- 3.6 Transfer Station

3.6 states that "The Contractor will utilize and operate the transfer station owned and maintained by the Corpus Christi Army Depot (CCAD) on board NAS Corpus Christi during the Governments regular working hours." Will the Government please confirm that the transfer station must be manned by the contractor at all time during contract hours 0730-1630?

Yes, the Contractor will operate the transfer station during the working hours identified in this contract.

46 C- 3.6 Transfer Station

3.6 states that "The Contractor will utilize and operate the transfer station owned and maintained by the Corpus Christi Army Depot (CCAD) on board NAS Corpus Christi during the Governments regular working hours." Will the Government please confirm that the small office at the trasnfer station is contractor owned?"

This portable is owned by the contractor.

46 C - 3.6 Transfer Station

3.6 states that "The Contractor will utilize and operate the transfer station owned and maintained by the Corpus Christi Army Depot (CCAD) on board NAS Corpus Christi during the Governments regular working hours." Will the Government please confirm that the use of a forklift at the transfer station will be at the expense of the contractor?"

Yes. It will be the responsibility of the contractor.

C - 2.7.1.1;

2.7.1.2;

2.7.1.3

Project Manager/Q uality Control

Manager/S

SHO

These sections state that the Project Manager (PM) can be the SSHO. It also states that the Quality Control Manger (QCM) can be the SSHO. With that said, can the QCM be the same person as the PM and have no other roles on the contract?

No, the Quality Manger cannot be the same person as the Project manager and shall not report directly to the project Manager (C 0200000 2.7.1.2).

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C- 3.1.1.3/3.1.2

.3 Bulky Waste

States that "In the event bulky waste deposited into non-recyclable waste containers interferes with the collection method typically employed by the contractor to empty or collect the contents of the container, it will be the Contractor’s responsibility to remove the bulky waste from the container and dispose of it according to the Contractor’s normal schedule for the disposal of bulky waste." Contractors can expect this to be occasional, but if this becomes the norm because the end user knows they can get away with it then it can be a tremndous issue for rotue time and safety concerns. If this happens, what will the Governments role be in heliping to mitigate this and assist the contractor?

The Government Performance Assessment Representatives (PARs) will be involved with educating the Customers of the terms and conditions of the contract.

C- 3.1.1.3/3.1.2

.4 Bulky Waste

States that "In the event bulky waste deposited into non-recyclable waste containers interferes with the collection method typically employed by the contractor to empty or collect the contents of the container, it will be the Contractor’s responsibility to remove the bulky waste from the container and dispose of it according to the Contractor’s normal schedule for the disposal of bulky waste." What happens when the item is too large to be emptied, or removed by hand, and a crane or other necassry piece of removal equipment is needed to be used onsite for removal?

Who will be responsible for the payment of equipment rental?

It is the responsibility of the Contractor. Historically, there has not ever been a need for a crane to remove bulk items from a 6 or 8 CY.

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37 3.1

Solid Waste

Collection

States that "Request(s) for relocation of containers within installation fence lines that do not affect container size, type or collection frequency may be communicated by the government to the Contractor by an unofficial update to attachment J-1503030- 04, a map depicting the new location of the container or any other method of communication deemed acceptable by the government." Can the Government please clarify what these relocations/moves are for and that these will not be used for MILCON projects or small construction projects around the base.

In other words, will these container moves only be to address normal trash flow? If not, wouldn't these extra container moves/hauls be best suited to be ordered as IDIQ/as needed?

GOVERNMENT RESPONSE PENDING

Tech

Attachments

ATTACH

MENT J-

1503030-

States that "Request(s) for relocation of containers within installation fence lines that do not affect container size, type or collection frequency may be communicated by the government to the Contractor by an unofficial update to attachment J-1503030- 04, a map depicting the new location of the container or any other method of communication deemed acceptable by the government." Can the Government please clarify what the "FLT FLOATING LOCATION/VARY 8 CYD x 2" and the "FLT FLOATING LOCATION/VARY 40 CYD times one" are utlized for and that they will not be used for MILCON projects or small construction projects around the base. In other words, will these container moves only be to address normal trash flow? If not, wouldn't these extra container moves/hauls be best suited to be ordered as IDIQ/as needed?

These floaters will NOT be used for MILCON or construction projects. These will be used if needed.

47 C- 3.7

ISWM

Service Calls

The service calls list 10 for NASCC and 5 for NASK each on the

3.7 ELIN section. Will the Government please provide historical data for there service calls?

GOVERNMENT RESPONSE PENDING

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47 C- 3.7

ISWM

Service Calls

Will the Government please confirm that in order to receive extra money from the initial service call price that the LOL of $1,000 must be breached by taking the request and comparing the amount of the requested priced ELIN in Non -Reoccuring section in J-0200000-07. In the case that the amount is over the LOL, the Government would pay the difference?

GOVERNMENT RESPONSE PENDING

48-49 Tech

Attachments

ATTACH

MENT J-

1503030-

Can the Government please provide the number of floors of each building listed in the chart? Can you also provide which locations have elevators?

All Buildings with a minimum of two floors have elevators.

Bldg# H100 has 5 floors (the building has elevators). Of that 5 floors only 5, 4, and 3rd are occupied by CNIC.

All Tech

Attachments

ATTACH

MENT J-

1503030-

Which containers listed are designated for "metal only" recycling?

There is NO metal recycling on this contract. Metal recycling is mandated by DLA to collect and recycle.

C-3.1.1.2 /3.1.1.2/3.2.

2 Recycling

Who is responsible for the education of the Base to promote the recycling? GOVERNMENT RESPONSE PENDING

C-3.1.1.2 /3.1.1.2/3.2.

2 Recycling

If the recycling containers for any of the locations listed are continuously contaminated with trash, how will the Government handle this? What will the contractors responsibility be and who will pay for it?

It is the responsibility of the Contractor. Containers should be cleaned by the contractor, not Government. The Government Performance Assessment Representatives (PARs) will be involved with educating the Customers of the terms and conditions of the contract.

C-3.1.1.2 /3.1.1.2/3.2.

3 Recycling

Will the Government please confirm that the contractor is responible for all recycling processing fees? If they increase during the course of the contract can the contractor submit a REA (request for equitable adjustment)?

The Contractor is responsible. There are no economic price adjustment clauses in this solicitation. This is a firm fixed-price contract; therefore, offerors should factor all pricing risks into their quote.

Tech

Attachments

ATTACH

MENT J-

1503030-

How far is Orange Grove Landing Field from Corpus and Kingsville? Its about 40-45 miles northwest of NAS Kingsville.

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6. J- 0200000- 07_ELINs Payment

Will the Government still process the contractors payment by taking the contractors proposed/bid monthly amounts of the FFP portion amongst the various commands at NAS Corpus and NAS Kingsville, internally, and then use those amounts for funding by processing them into individual ACRNS funded soley by that particular command; or will the payment be a total monthly invoice amount that flows through once the invoice is accepted?

This requirement supports numerous Commands as detailed in the solicitation. Funding documents are provided by the requirement owner for their individual requirements which in aggregate total the awarded recurring work amount for each period of performance. Each funding document is identified with separate ACRNs/LOAs on the funding task order. The total monthly recurring work amount is identified in the Section J-0200000-07 ELIN Attachment.

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6. J- 0200000- 07_ELINs Payment

If the above answer to "will the Government will be taking the contractors proposed/bid of the FFP portion amongst the various commands at NAS Corpus and NAS Kingsville, internally, and then use those amounts for funding by processing them into individual ACRNS funded soley by that particular command", is yes, and one of the commands doesnt fund the contract, will the Government please advise if the contractor is still required to provide services? If yes, then for how long? Currently we are in a scenario on NAVFAC contracts where a command(s) hasnt funded the entire year and services were provided without payment and the year is now over.

During acqusition planning, Supported Commands provide NAVFAC SE with a commitment of funds.

Incremental funding may be provided for the resultant contract in accordance with DFARS Clause 252.232-7007. Any stop work order or other contract action due to funding constraints will be executed as necessary in accordance with applicable procedure and regulation by the Contracting Officer.

Changes to the scope within the firm-fixed price requirements will be addressed via modification.

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6. J- 0200000- 07_ELINs Payment

If the above answer to "the Government will be taking the contractors proposed/bid of the FFP portion amongst the various commands at NAS Corpus and NAS Kingsville, internally, and then use those amounts for funding by processing them into individual ACRNS funded soley by that particular command", is yes, and one of the commands doesnt fund the contract, and the contractor stops services will the Government please advise if the contractor will still receive the monthly amount bid for that command (once command finally pays) since it is not the contractors fault that the command isnt funding the contract and the contractor has fixed costs that need to be recouped in those amounts?

In accordance with FAR 52.212-4(i), payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. The Government cannot pay for non-performed or nonconforming services unless reperformance corrects the defect.

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6. J- 0200000- 07_ELINs Payment

If the above answer to "the Government will be taking the contractors proposed/bid of the FFP portion amongst the various commands at NAS Corpus and NAS Kingsville, internally, and then use those amounts for funding by processing them into individual ACRNS funded soley by that particular command, and one of the commands doesnt fund the contract, but NAVFAC requires the contracotor to continue services even though they will not be paid for a year plus." is yes, and Based on past payment on these type NAVFAC contracts the contractor is in serious jepraody of not being paid timely or for years for services rendered, Would the Government please consider creating a monthly Overhead Clin that CNRSE pays soley for the fixed costs of this contractor can be confident in receivng the fixed costs needed to perform?

The Government has considered this; however, new CLINs/ELINs will not be created.

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6. J- 0200000- 07_ELINs Payment

Will the contractor still be required to submit a breakdown of every single line item billed, (provided funding is even available to bill for the services that month), and have it signed off by the Government before the contractor is allowed to invoice?

Yes. Invoices should be broken down to what is being charged consistent with the ELIN Attachment so that it can be verified by the Government in reviewing invoices.

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6. J- 0200000- 07_ELINs Payment

If the above answer to "Will the contractor still be required to submit a breakdown of every single line item billed, (provided funding is even available to bill for the services that month), and have it signed off by the Government before the contractor is allowed to invoice?" is yes, will the contractor be required to track all of the lines of accounting when funding is or isnt made or is that the Governments responsibility because errors to the amounts billed each month, by command, can cause 30-120 delays in payment.

The Government utilizes the ELIN Attachment to request funding and for invoicing purposes. The Government is responsible for tracking the funding obligated, paid and remaining under the contract.

It is also the Contractor's responsibility to submit a proper invoice for services rendered and accepted.

47 Tech Attachments

ATTACH

MENT J-

1503030-

Will the Government please provide the types of compactors (stationary vs self contained) for the compactors on this contract?

Power requirements

This information is not available to the Navy.

Supplies/ Services

CLIN 0007 referecnes Option Period 2 Recurring. Please confirm that this should be Option Period 3 Recurring Yes, this will be corrected via Amendment. 0002

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49 9 Supplies/ Services

CLIN 0009 referecnes Option Period 3 Recurring. Please confirm that this should be Option Period 4 Recurring Yes, this will be corrected via Amendment. 0002

C- 3.1.1.3/3.1.2

.2 Bulky Waste

Can the Government provide historical data of the number of bulk collections that the current contractor is currently collecting per week on its bulk container collection route?

GOVERNMENT RESPONSE PENDING

N6945025Q

Prior Contract

Info

Will the Government please confirm that the pricing listed in the "Prior Contract Inforamtion" was at time of award ONLY, and doesn’t include any contract Mod changes such as wage determinations, IDIQ, etc?

The pricing included in as Prior Contract Information is the conformed value of the contract, including all modifications to date.

As are reminder, no assurances are made that requirements, workload or volume of future effort and costs will replicate past experience. This information is provided merely for informational purposes only.

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Section F –

1503030 Deliverabl es

Will the Government still be using a Sharepoint/Email based deliverable system that the contractor has to submit every file with a unique file name, with date/time/section to a certain email?

If so will this be required for NASCC and NASK?

Yes, refer to Section C-0200000, Spec Item 2.6.6. "Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2016 compatible format. Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub- ELIN or clause. All formulas shall be traceable."

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Section F –

1503030 Deliverabl es

If the answer to the above question "Will the Government still be using a Sharepoint/Email based deliverable system that the contractor has to submit every file with a unique file name, with date/time/section to a certain email? If so will this be required for NASCC and NASK?" is yes, will the contractor have to have this submitted and signed off by the Government before the contractor can invoice and receive payment every month?

Yes. There are required documents that must be received as per section F. Please review Section F on deliverables.