19. N6945025Q0002_SiteVisitBrief.pdf

South Texas Integrated Solid Waste Management (ISWM) Services

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N69450-25-Q-0002

06 May 2025

CUI

Introduction

• The purpose of this briefing is to provide a general overview of the solicitation and instructions for the site visit.

• All attendees must sign in on the site visit log. The sign‐in sheet and brief will be posted to the PIEE Solicitation Module/SAM.gov after the site visit.

• Nothing said today shall be binding or alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

• Government Pre‐Award Inquiries (GPIs) ₋ No questions will be answered at the sites. All questions must be submitted in writing on the

Government Pre‐Award Inquiry Form (GPIF).

₋ This ensures all potential offerors receive accurate information at the same time.

₋ Submit all questions via email to cory.s.iselin.civ@us.navy.mil (with copy to rebecca.m.jones75.civ@us.navy.mil) on the GPIF provided as an attachment to the solicitation

₋ The deadline for submission of pre‐award inquiries is: 10:00AM EDT, 12 May 2025.

₋ All questions and Government responses will be posted to PIEE Solicitation Module/SAM.gov.

Any questions resulting in a change to the solicitation will be addressed in an amendment.

Overview of the Contract

General Description:

The outcome to be achieved is a follow‐on contract for ongoing services under Sub‐annex 1503030 Integrated Solid Waste Management (ISWM) at Naval Air Station Corpus Christi; Naval Air Station Kingsville; and Naval Air Auxiliary Landing Field Waldron, Texas, hereby referred to as the South Texas area. The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

• Supports PBSA (Performance Based Service Acquisition)

• Uses Navy‐wide templates

• Standard structure

₋ Tabular format

• Annex 1 – Contains information relevant to the entire scope of the contract.

• Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/ demobilization).

• Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub‐annexes.

PWS General Information

PWS General Information

Standard UseSpec Item

General Information Information unique to the understanding of the technical requirements of this specification.

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification.

This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non‐ Recurring Work.

Recurring Work All Recurring Work technical requirements of this specification.3

Non‐recurring Work A pre‐priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non‐ negotiated) and Unit Priced Labor (UPL) Work (negotiated).

PWS: Annex Content – Technical Annexes 3 ‐ 18

PWS Structure ‐ ISWM Services

• Annex 1 (0100000) – General Information

• Annex 2 (0200000) – Management and Administration

• Annex 15 (1500000) – Facilities Support

₋ 1503030 – Integrated Solid Waste Management

Technical Attachments General Information

• Deliverables ₋ Provided as an attachment to the RFQ under file name N6945025Q0002_Deliverables.pdf

₋ Contains a summary list and examples of data deliverables and reports

• Documents, Exhibits, and Other Attachments ₋ Recurring Work ELINs ₋ Non‐recurring Work ELINs

• Client ordering of pre‐priced line items via task order ₋ Other attachments

• Definitions and Acronyms

• Wage Determinations

• Directives, Instructions, and References

• Inventories and Maps

• Descriptions, Locations, and Frequencies for Scheduled Work

• Standard numbering convention

Numbering example: “J‐0200000‐07”

Solicitation General Information

• Contract Type: Facilities Support Indefinite‐Quantity Contract

₋ Combination of recurring work/ firm‐fixed‐price (FFP) and non‐recurring work / indefinite delivery, indefinite quantity (IDIQ)

₋ Each period of performance has one Contract Line Item Number (CLIN) for recurring work and one CLIN for non‐recurring work

• Contract Term: Base period of one year and four one‐year option periods, not to exceed a total of 5 years ₋ FAR 52.217‐8, Option to Extend Services provides the authority to extend contract performance up to an additional 6 months (if necessary)

• Evaluation of Quotations and Basis for Award:

₋ The simplified acquisition procedures of FAR Subpart 13.1 are selected as appropriate for this acquisition because the best value is expected to result from selection of the responsible offeror whose offer, conforming to the solicitation, is technically acceptable and offers the lowest price.

₋ The following factors shall be used to evaluate offers: 1) Corporate Experience, 2) Safety, and 3) Past Performance, and 4) Price.

Quote Submission Requirements

• See 52.212‐2 and Submission of Quotes section for full information.

• Price:

₋ Provide a completed CLIN section of the solicitation.

₋ Provide a completed Exhibit Line Item Number (ELIN) Pricing Attachment in the original format (Microsoft Excel). There are multiple worksheets within this file that require completion. Use the latest version if amended.

₋ Evaluation based on total price: recurring and non‐recurring work, base and all option periods.

• Non‐Cost/Price Factors:

₋ Factor 1 – Corporate Experience

• Minimum of two (2) to maximum of five (5) relevant projects Similar size, scope, and complexity $750,000 or greater Ongoing past 12 months or completed in last five years

Quote Submission Requirements

• See 52.212‐2 and Submission of Quotes section for full information.

• Non‐Cost/Price Factors:

₋ Factor 2 – Safety

• Submit DART and TCR Rates for past five calendar years CY2024, CY2023, CY2022, CY2021, and CY2020.

• If the offeror has no DART/TCR rate, for any year, affirmatively state so and explain why.

₋ Factor 3 – Past Performance

• For each project submitted in response to Factor 1, submit a completed CPARS

Evaluation or Past Performance Questionnaire (PPQ).

• If completed CPARS is available, do not submit a PPQ.

• If CPARS evaluation is not available, completed PPQs should be submitted.

• In unable to obtain completed PPQ from the client for a project before the quote closing date, complete and submit with the quote the first page of the PPQ, which will provide contract and client information for the respective project(s).

• Quotes are due by 2:00 PM EDT, Thursday, 29 May 2025, or as amended.

Lessons Learned (prior to proposal submission)

• Review the instructions and submittal requirements in the RFQ and ensure you have addressed all requirements.

• Verify accuracy of SAM registration and compliance with VETS‐4212 reporting requirements.

• Sign and return all solicitation amendments.

• Create a checklist to ensure you have addressed all requirements.

• Utilize the attachments provided to submit Corporate Experience and ELIN pricing data in the format provided.

• Ensure data is consistent throughout the proposal (price and technical).

• Number quote pages consecutively and stay within the page limitations. Pages exceeding the stated page limitation will not be evaluated.

• Make sure insurance information is up‐to‐date for the safety factor.

• Clearly label and separate/tab each factor in your quote.

• Do not copy and paste from a prior quote.

• Make sure you have an ACTIVE Proposal Manager role in the PIEE Solicitation Module.

• Only quotes received via the PIEE Solicitation Module will be accepted.

• There can be a time delay in receiving the required access code to upload documents via the PIEE

Solicitation Module; therefore, allow ample time to receive code and upload prior to the due date/time.

• Late quotes will not be accepted.

• Ask questions if you are uncertain about something. 11

ISWM Services Site Visit Schedule

*Central Daylight Time (CDT)

ACTIVITYTIME*

Arrive at Bldg 19 – PWD Corpus Christi0830

Welcome and Overview of the Contract0900‐0915

Site Visit Tour0915‐1430

End of Site Visit ‐ Dismissal1430