JL-6_N6945023R0007_Site Visit Brief_0001.pdf

Naval Hospital Beaufort and Marine Corps Recruit Depot (MCRD) Parris Island, SC

Custodial Services

Pre-Proposal Conference and Site Visit Kickoff Briefing

March 8, 2023

(Classification: UNCLASSIFIED/FOR OFFICIAL USE ONLY)

UNCLASSIFIED//FOUO

Agenda

Welcome and Introductions Overview of the Contract Beaufort Custodial Services Proposal Requirements Solicitation Documents PWS General Information Beaufort Custodial PWS Structure Lessons Learned Submission of RFP/Site Visit Questions and Answers Site Visit Schedule

Overview of the Contract

General Description:

The work will include all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide custodial services at Naval Hospital Complex Beaufort, SC and Marine Corps Recruit Depot (MCRD) Parris Island, SC. The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definitions for service contracts.

Beaufort Custodial Services Proposal Requirements

Volume I – Responsibility Determination Binder Volume II – Price Proposal Volume III – Non-Price/Technical Proposal

Factor 1 – Corporate Experience Factor 2 – Technical Approach Factor 3 – Safety Factor 4 – Past Performance

Basis for Award: Lowest Price Technically Acceptable (LPTA) Facilities Support Indefinite-Quantity Contract

Combination of Firm-Fixed-Price (FFP) and Indefinite-Delivery Indefinite-Quantity (IDIQ) work

Period of Performance: Base period of six months, four one-year option periods and one six-month option period, not to exceed a total of 5 years (60 months).

FAR 52.217-8 Option (up to 6 months, if necessary)

Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the SAM website at:

https://sam.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Contractors are encouraged to register on this site to receive automatic updates regarding the solicitation.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide templates Standard structure Tabular format 3 standard functional annexes

Each Annex can contain 1 or more sub-annexes.

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex.

PWS General Information

Spec Item Standard Use Priced

General Information Non-cost information unique to the understanding of the technical requirements of this spec.

No

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this spec.

This cost is spread to Spec Item 3 for FFP/IQ or Spec Item 4 for 100% IDIQ.

Yes

Recurring Work (FFP) All Firm-Fixed-Price technical requirements of this spec. Yes

Non-Recurring Work (IDIQ) A pre-priced list of unplanned and unscheduled requirements. Yes

SECTION C: Annex Content – Tech Annexes 3 - 18

SECTION F: Summarization of reports Contains a summary list and examples of data deliverables and reports

SECTION J:

Recurring (FFP) Work ELINs Non Recurring (IDIQ) Work ELINs

Completion times for each ELIN in accordance with Section G of the Solicitation.

Client ordering of pre-priced line items via task order

Other attachments Definitions and Acronyms Wage determinations Directives, Instructions and References Common Output Level Standards and Service Classes Inventories and Floor Plans Descriptions, Locations and Frequencies for Scheduled Work Standard numbering convention - Numbering example: “J-0200000-06”

PWS Structure

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and Administration Annex 15 Facilities Support

• 1503010 – Custodial

Lessons Learned (prior to proposal submission)

Verify accuracy of SAM and VETS registrations Sign and return all solicitation amendments Ask questions if you are uncertain about something Create a checklist to ensure you have addressed all requirements Do not provide company brochures Number proposal pages consecutively and stay within the page limitations provided Make sure insurance information is up-to-date for the safety factor Do not copy and paste from a prior proposal Clearly label and separate/tab each factor in your proposal Address every element within each factor

RFP/Site Visit Questions and Answers

All Site Visit Questions must be submitted in writing This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFP for submission of Pre-award Inquiries and use the Government Pre-award Inquiry Form (GPIF).

Deadline for questions and Pre-award Inquiries is:

2:00 PM EDT, 15 March 2023.

Site visit questions and answers will be posted to SAM.gov. Site visit questions resulting in a change to the solicitation will be addressed in an amendment.

Submit all questions in writing to darrien.a.thomas.viv@us.navy.mil (with a copy to cari.l.fiebach.civ@us.navy.mil).

The list of site visit attendees will be posted on SAM.gov.

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

TIME ACTIVITY

08:30 – 09:00 AM Arrive at Bldg. 15 09:00 – 09:30 AM Welcome and Overview of the Contract 09:30 – 10:30 AM Tour Building 1, Naval Hospital Beaufort 10:20 – 11:30 AM Building 13, 14, 15, 16, 19, 148, and 159 11:30 – 1:00 PM Break for lunch & Travel to MCRD, Parris Island 1:00 – 1:30 PM Tour Building 670 (Medical), MCRD Parris Island 1:30 – 2:00 PM Tour Building 674 (Dental) , MCRD Parris Island 2:00: – 3:30 PM Tour Other Parris Island Locations End of Site Visit Dismissal

MCRD Parris Island Site Map